Office Manager, CARE Services and Health Promotion & Wellness Job at Kennesaw St

Overview

Job Title: Office Manager, CARE Services and Health Promotion & Wellness

Location: Kennesaw, Georgia

Regular/Temporary: Regular • Full-Time

Job ID: 290646

About Us: Kennesaw State University is one of the 50 largest public institutions in the country, offering more than 190 undergraduate, graduate, and doctoral degrees. We strive for academic excellence, research, community partnerships, and opportunities for 47,000 students. We value respect, integrity, collaboration, inclusivity, and accountability. We are part of the University System of Georgia. This is a position within our CARE Services and Health Promotion & Wellness area.

Responsibilities

1. Provides administrative and clerical support to assigned location, department, college and/or unit. Develops, maintains and ensures compliance of department records. Assists with budgetary matters, tracks department funds and purchasing. Compiles reports and monitors assigned projects and/or program components. May supervise assigned clerical staff and/or student assistants. May maintain the assigned location's Purchasing Card (PCard) usage and processes.
2. Assists with the administration of a Center, including submitting contracts, coordinating training, outreach activities, and travel.
3. Assists with the coordination of collection, compilation, and analysis of Center activity data, and prepares comprehensive program reports and evaluation summaries.
4. Assists with marketing and outreach to create, edit, and disseminate printed and/or digital communications, marketing materials, and social media content for the Center and assigned departments.
5. Provides support to the departmental Advisory Board, including scheduling, outreach, and event coordination.
6. Assists with additional divisional initiatives and priorities when requested.
7. Assists with projects and event support; creates and maintains office-related records and reports; interprets, monitors, and analyzes information regarding operating reports, policies, and procedures.
8. Oversees and coordinates day-to-day office operations; may supervise assigned staff and/or student assistants.

Knowledge, Skills, and Abilities

• Ability to maintain confidentiality and represent the department professionally at national and international levels.
• Ability to interact with individuals/groups from diverse backgrounds and communication styles; work effectively in a team environment with internal and external partners.
• Willingness to work occasional evenings and weekends.
• Ability to handle multiple tasks, meet deadlines, and exercise sound judgment with sensitive information.
• Ability to work in a fast-paced environment and adapt to change.
• Knowledge of basic accounting, data and administrative management practices; basic understanding of budgets.
• Excellent interpersonal, initiative, teamwork, problem solving, organization, communication, time management, project management and presentation skills; proficient with Microsoft Office suite.
• Strong attention to detail and follow-up; strong customer service, phone and e-mail etiquette.

Qualifications

Required Educational Requirements: Bachelors degree from an accredited institution of higher education in a related field or an equivalent combination of education and/or experience.

Required Experience: Three (3) years of related administrative, office or clerical experience.

Preferred Educational Qualifications: An advanced degree from an accredited institution of higher education in a related field.

Preferred Experience: Previous experience with office management or staff supervision; previous experience in higher education.

Salary and Benefits

Proposed salary: The salary range for this position is $19.60 to $26.40 per hour. Offers are based on relevant experience.

Comprehensive benefits include medical, dental, vision, 13 paid holidays, vacation, retirement plans, tuition waiver, wellness options, and more.

Visit: https://hr.kennesaw.edu/benefits/index.php

Additional Information

USG Core Values: Integrity, Excellence, Accountability, and Respect. The USG also supports Freedom of Expression. See USG policies for details.

Equal Employment Opportunity: Kennesaw State University is an Equal Employment Opportunity Employer. For more information on policy and how to file a complaint, contact the Office of Institutional Equity at eeo@kennesaw.edu.

Other Information: This is a supervisory position with financial responsibilities. A Purchasing Card (P-Card) is required. Travel may be required 1%–24%. Background checks include credit report, standard enhanced, and education verification; final candidates may be asked to disclose criminal history. See USG background check policy for details.

Background check resources: https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf