Administrative Assistant, Library - Jackson County Campus Job at Mississippi Gul

Administrative Assistant, Library - Jackson County Campus

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Job Title Administrative Assistant, Library - Jackson County Campus

Job Description

1. Perform a wide variety of clerical and office duties, including correspondence, filing, data entry, scheduling, and recordkeeping.
2. Manage calendars, schedule meetings, and prepare agendas and minutes for library staff meetings.
3. Handle incoming telephone calls in a courteous and efficient manner.
4. Track departmental projects, deadlines, and reports.
5. Maintain confidentiality of records and sensitive information.
6. Participate in professional development and staff training to improve job knowledge and performance.

7. Help as needed at the library service desk; provide general information about library services, policies, and resources.
8. Assist students, faculty, staff, and community users with routine inquiries and the use of library equipment.
9. Support circulation functions, including check-in/out of materials, managing holds, overdue notices, and interlibrary loan requests.
10. Monitor and maintain office and library supply inventory; order materials as needed.
11. Assist with the annual inventory of library equipment and with the inventory of books and other materials.

12. Process purchase requisitions, invoices, and expense reports in compliance with college procedures.
13. Assist with budget tracking, financial reporting, and recordkeeping.
14. Reconcile library accounts.
15. Maintain procurement records and monthly procurement card agreement.

16. Draft, edit, and distribute correspondence.
17. Collaborate with various departments and other campuses as needed.
18. Communicate with library patrons in regard to late returns of library books and laptops, and their appropriate fines/fees.
19. Coordinate promotional materials, displays, and communications for library events, workshops, and programming.

20. Maintain personnel records, timesheets, and leave reports for library staff.
21. Assist in collecting and compiling usage statistics and reports for institutional planning and accreditation.
22. Keep accurate records of library subscriptions, licenses, and vendor contracts.

23. Provide administrative and logistical support for library instruction sessions, workshops, and events.
24. Coordinate room reservations, event setup, technology needs, and communications.
25. Support outreach activities that promote student engagement, library services, and information literacy.
26. All other duties as assigned.

Job Duties

The Library Administrative Assistant provides high-level clerical, organizational, and customer service support. This position assists with daily operations, manages administrative tasks, and supports library programs, budgets, and communications to ensure the smooth and efficient delivery of library services to students, faculty, staff, and the community.

Mandatory Qualifications

(M1) Associate’s degree in Business Office Technology or a related field from an institutionally accredited college or university.

(M2) Minimum of two years of clerical, administrative, or office support experience (library experience preferred).
(M3) Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint) and familiarity with databases or information systems.
(M4) Excellent written and verbal communication skills.
(M5) Ability to handle multiple tasks, prioritize effectively, and meet deadlines.
(M6) Strong attention to detail, accuracy, and organizational skills.
(M7) Demonstrated ability to maintain confidentiality and provide professional customer service to a diverse population.

Desirable Qualifications

(D1) Bachelor’s degree in library science or another related field.
(D2) Experience in an academic, public, or school library environment.
(D3) Familiarity with integrated library systems ( ILS ), cataloging, or circulation software.
(D4) Knowledge of basic accounting principles and budget tracking.
(D5) Prior experience using Banner, Asset Panda, Webex, Canvas, and/or Atrium Booksystems.
(D6) Experience with WEPA print kiosks.

EEO Statement

Mississippi Gulf Coast Community College is an Equal Opportunity Employer and welcomes students and employees without regard to race, color, religion, national origin, sex, pregnancy, age, or qualified disability in its programs and activities. For further information, contact the Compliance Officer P.O. Box 609, Perkinston, Mississippi, 39573, telephone number 601-528-8735, email address compliance@mgccc.edu.

The College:

The Mississippi Gulf Coast Community College District serves a four-county area with three major campuses, the Community Campus and four centers including: Perkinston Campus, Perkinston, MS; Harrison County Campus, Gulfport, MS; Jackson County Campus, Gautier, MS. Additionally, Mississippi Gulf Coast Advanced Manufacturing and Technology Center, Gulfport, MS; Keesler Center, Biloxi, MS; West Harrison Center, Long Beach, MS; and George County Center, Lucedale, MS.

State and regional associations accredit Mississippi Gulf Coast Community College, and several programs are accredited nationally. Offerings include academic, technical degree, vocational skill and adult continuing education programs.

Classification

Classification Staff

Open Date

Open Date 10/15/2025

Close Date

Close Date 10/28/2025

Open Until Filled No

Special Instructions to Applicants

For more information on the position, please contact (Name, Address, Phone, and Email):

Terri Cothern
Assistant Dean of Learning Resources
2300 Highway 90
Gautier, MS 39553
228-497-7633
terri.cothern@mgccc.edu

Supplemental Questions

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