Proposal Writer/ Documents Manager Job at Compu Dynamics in Chantilly

Overview

Join to apply for the Proposal Writer/ Documents Manager role at Compu Dynamics. At Compu Dynamics we design, construct, and maintain mission‑critical data centers for some of the world’s most innovative companies.

Responsibilities

• Proposal Development & Strategic Writing
  • Develop comprehensive proposals for multiple project types including Specialty Construction (SC), Data Center Integration (DCI), Electrical, Mechanical, and Integrated Systems Design (ISD).
  • Create compelling win themes and value propositions that strategically differentiate Compu Dynamics from competitors.
  • Collaborate with estimating team to integrate technical and cost elements into cohesive, professional proposal narratives.
• Template & Document Management
  • Create, maintain, and update brand‑standard proposal templates.
  • Establish and maintain organized proposal and estimate filing systems.
  • Coordinate assignment of project‑specific content creation to team members.
• RFP Assessment and Proposal Alignment
  • Evaluate incoming RFPs and RFQs and prepare a list of the items that need to be included in the proposal response.
  • Create and maintain detailed compliance matrices and quality control checklists.
  • Coordinate subcontractor proposal inputs and quality control support.
  • Conduct thorough final editing, proofreading, and quality control before proposal submission.
  • Coordinate development of graphics, charts, and visual elements to enhance proposal presentation.
• Presentation Support
  • Prepare materials and coach teams for oral presentations when required.

Competencies

• Exceptional written and verbal communication skills.
• Strong analytical and strategic thinking capabilities.
• Advanced project management and organizational skills.
• Proficiency in proposal development software and document management systems.
• Understanding of construction industry practices and data center/mission‑critical facility operations.
• Attention to detail and quality control expertise.
• Collaborative teamwork and cross‑functional coordination abilities.
• Business acumen and competitive intelligence skills.
• Graphic design and visual communication capabilities.

Supervisory Responsibility

This position does not have direct supervisory responsibilities but may coordinate work assignments and provide guidance to team members on proposal‑related tasks.

Travel

Not specified.

Physical Demands

Regularly required to sit, use computers for extended periods, and participate in meetings. Occasional office activities may require lifting materials up to 20 pounds and organizing document storage areas.

Position Type

Full‑time, exempt.

Required Education and Experience

• Bachelor’s degree in Communications, Marketing, Business, English, or related field.
• 5+ years of proposal writing or technical writing experience, preferably in construction, engineering, or government contracting industries.
• 3+ years of experience with complex proposal development and RFP response processes.
• Demonstrated experience with document management systems and proposal software.
• Strong portfolio of successful proposal submissions and win records.
• Proficiency in Microsoft Office Suite, Adobe Creative Suite, and project management software.

Preferred Education and Experience

• Master’s degree in Communications, Marketing, or related field.
• APMP certification.
• Experience with mission‑critical facility or data center construction proposals.
• Background in construction, engineering, or technical industries.
• Experience with CRM systems and competitive intelligence tools.
• Graphic design and visual communication certifications.
• Knowledge of construction estimating and project management processes.

EEO Statement

Compu Dynamics, LLC provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, gender identity, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Discrimination of any type will not be tolerated.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive list of activities or responsibilities that may be required. Duties and responsibilities may change at any time without notice.

Pay Range

$75,000 – $135,000 USD

Benefits

• Medical, Dental, and Vision Insurance via Cigna.
• 401(k) Retirement Plan with company match up to 4% and profit‑sharing opportunities.
• Employer‑Paid Life Insurance equal to 1× salary.
• Short‑Term Disability fully paid.
• Voluntary benefits: Long‑Term Disability, supplemental life insurance, accident, critical illness, and hospital indemnity coverage.
• Paid Time Off (PTO) up to 160 hours annually with 60‑day waiting period.
• Paid Holidays: 7 company‑observed holidays plus a floating holiday.
• Birthday Time Off: 8 hours of PTO during birthday month.
• Paid Parental Leave: 8 weeks maternity and 2 weeks paternity, concurrent with FMLA.
• Volunteer Time Off: 40 hours annually.
• Boot Reimbursement: up to $150 annually.
• Tool Reimbursement: $250 annually after 60 days.
• Tuition Reimbursement: up to $5,000 annually for approved programs.

Additional Policies

All employment offers are contingent upon successful completion of our pre‑employment drug screening, background/criminal check, and motor vehicle check.