Nicklaus Children's Health System
Administrative Asst. Const. Design (Full Time, Days)
Nicklaus Children's Health System, Miami, Florida, us, 33222
Administrative Assistant – Construction Design (Full Time, Days)
Job Summary:
Provides clerical and administrative support to the Leader(s) in the Construction Design department.
Minimum Job Requirements
2‑3 years of Administrative Assistant or Secretarial experience.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
High school education or equivalent preferred.
Experience with architecture or construction office preferred.
Essential Duties and Responsibilities
Assists Leader(s) with special projects, organizes meetings, conferences, and other special events; performs research and analysis for related projects and specific issues.
Composes, types, edits, and proofs correspondence, reports, letters, memoranda, vendor contracts, AIA contracts, and other documents.
Prepares meeting minutes and other sensitive documents.
Prepares presentations, financial and non‑financial reports for the Leader.
Creates project presentation binders, brochures, and pamphlets for leadership.
Assists with AutoCAD floor plan formatting, plotting, and Photoshop projects.
Maintains furniture inventory lists, furnishings replacement lists, and coordinates user groups furnishings floor plans.
Maintains materials and finishes library, labels, dates old files, and stores project drawings.
Provides clerical support in problem solving and planning to ensure delivery of department goals.
Edits KRONOS transactions in a timely manner.
Orders and maintains office supplies; submits PO’s and contracts for approval and follows up on completion or renewal.
Submits work orders for maintenance of phone, computer, and equipment.
Copies, scans, files, faxes, and handles special projects as directed by Leader(s).
Maintains files and records for Leader(s).
Prepares financial plans, budgets, and forecast reports for approval.
Provides clerical support, greets and assists visitors, maintains calendars and vendor appointment schedule, coordinates travel arrangements, and handles public relations for Leader(s).
Knowledge / Skills / Abilities
Able to adapt and react calmly under stressful conditions.
Can set priorities and meet deadlines.
Strong problem‑solving skills, attention to detail, and ability to work in a team environment.
Works independently and flexibly with minimal supervision.
Represents department/function professionally and courteously.
Communicates verbally and in writing.
Maintains confidentiality of sensitive information.
Positive and can‑do attitude.
(EOE DFW)
Job Details Job Status: Full Time
Job Function: Administrative
Industries: Hospitals and Health Care
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Provides clerical and administrative support to the Leader(s) in the Construction Design department.
Minimum Job Requirements
2‑3 years of Administrative Assistant or Secretarial experience.
Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
High school education or equivalent preferred.
Experience with architecture or construction office preferred.
Essential Duties and Responsibilities
Assists Leader(s) with special projects, organizes meetings, conferences, and other special events; performs research and analysis for related projects and specific issues.
Composes, types, edits, and proofs correspondence, reports, letters, memoranda, vendor contracts, AIA contracts, and other documents.
Prepares meeting minutes and other sensitive documents.
Prepares presentations, financial and non‑financial reports for the Leader.
Creates project presentation binders, brochures, and pamphlets for leadership.
Assists with AutoCAD floor plan formatting, plotting, and Photoshop projects.
Maintains furniture inventory lists, furnishings replacement lists, and coordinates user groups furnishings floor plans.
Maintains materials and finishes library, labels, dates old files, and stores project drawings.
Provides clerical support in problem solving and planning to ensure delivery of department goals.
Edits KRONOS transactions in a timely manner.
Orders and maintains office supplies; submits PO’s and contracts for approval and follows up on completion or renewal.
Submits work orders for maintenance of phone, computer, and equipment.
Copies, scans, files, faxes, and handles special projects as directed by Leader(s).
Maintains files and records for Leader(s).
Prepares financial plans, budgets, and forecast reports for approval.
Provides clerical support, greets and assists visitors, maintains calendars and vendor appointment schedule, coordinates travel arrangements, and handles public relations for Leader(s).
Knowledge / Skills / Abilities
Able to adapt and react calmly under stressful conditions.
Can set priorities and meet deadlines.
Strong problem‑solving skills, attention to detail, and ability to work in a team environment.
Works independently and flexibly with minimal supervision.
Represents department/function professionally and courteously.
Communicates verbally and in writing.
Maintains confidentiality of sensitive information.
Positive and can‑do attitude.
(EOE DFW)
Job Details Job Status: Full Time
Job Function: Administrative
Industries: Hospitals and Health Care
#J-18808-Ljbffr