USA Jobs
Executive Assistant, Marketing; Pharmacy and Healthcare Delivery
USA Jobs, Woonsocket, Rhode Island, United States, 02895
Executive Assistant, Marketing; Pharmacy and Healthcare Delivery
Our client, a Retail Pharmacy company, is looking for an Executive Assistant for their Woonsocket, RI/Hybrid location. Responsibilities include: Heavy calendar management, consistently scheduling meetings, trying to find time that works for all attendees and meet meeting deadline Expense Reporting in the Concur Expense System Onboarding of equipment, software, badges, seat assignments, etc. for new hires on a timely basis Monitoring, ordering, unpacking & stocking of office & kitchen supplies Ordering lunches for Executives, process expenses in Concur Expense report system Adhere to confidentiality Assist other Admins with group/large meetings and lunches Responsive to co-workers Reserve Conference Rooms in Reservation Hub online software Conduct research when needed Conducts routine complex administrative office coordination assuring smooth, timely, and efficient office operations for the department Draft emails Anticipate Executive needs Communication Liaison Conducts routine complex administrative office coordination assuring smooth, timely, and efficient office operations for the department. Administers assignments research, collection, analysis, and compilation of data and information for department reports. Controls the handling of files, reports, financial records, and confidential record retention ensuring regulatory compliance. Implements a high degree of customer service by fielding internal and external inquiries, finding resolutions, or redirecting as appropriate. Establishes efficient workflow and office operations of the department by communicating established policies and procedures. Controls the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management. Prepares complex and comprehensive financial records and files about departmental expenditures, budget balances, investments, payroll, and operations. Examines performance evaluations within the department ensuring compliance and continuous improvement. Identifies opportunities to staff support and administrative assistance to executive-level, senior management, or senior individual contributors as needed to ensure consistent department operations. Onboarding of equipment, software for new-hires Requirements: Microsoft Office Experience (Outlook, Outlook Calendar, Word, Excel) Making travel arrangements and submitting expenses after travel Experience w/ ordering office supplies & stocking Experience w/ planning large meetings and reserving conference rooms Experience w/ organizing and ordering lunch and set-up Experience w/ backing up other Executive Assistants 5+ years work experience Working knowledge of problem solving and decision-making skills Bachelor's degree preferred/specialized training/relevant professional qualification. Verifiable High School Diploma or GED Required Yes Concur system knowledge is a plus Why Should You Apply? Health Benefits Referral Program Excellent growth and advancement opportunities As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or expression, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.
Our client, a Retail Pharmacy company, is looking for an Executive Assistant for their Woonsocket, RI/Hybrid location. Responsibilities include: Heavy calendar management, consistently scheduling meetings, trying to find time that works for all attendees and meet meeting deadline Expense Reporting in the Concur Expense System Onboarding of equipment, software, badges, seat assignments, etc. for new hires on a timely basis Monitoring, ordering, unpacking & stocking of office & kitchen supplies Ordering lunches for Executives, process expenses in Concur Expense report system Adhere to confidentiality Assist other Admins with group/large meetings and lunches Responsive to co-workers Reserve Conference Rooms in Reservation Hub online software Conduct research when needed Conducts routine complex administrative office coordination assuring smooth, timely, and efficient office operations for the department Draft emails Anticipate Executive needs Communication Liaison Conducts routine complex administrative office coordination assuring smooth, timely, and efficient office operations for the department. Administers assignments research, collection, analysis, and compilation of data and information for department reports. Controls the handling of files, reports, financial records, and confidential record retention ensuring regulatory compliance. Implements a high degree of customer service by fielding internal and external inquiries, finding resolutions, or redirecting as appropriate. Establishes efficient workflow and office operations of the department by communicating established policies and procedures. Controls the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management. Prepares complex and comprehensive financial records and files about departmental expenditures, budget balances, investments, payroll, and operations. Examines performance evaluations within the department ensuring compliance and continuous improvement. Identifies opportunities to staff support and administrative assistance to executive-level, senior management, or senior individual contributors as needed to ensure consistent department operations. Onboarding of equipment, software for new-hires Requirements: Microsoft Office Experience (Outlook, Outlook Calendar, Word, Excel) Making travel arrangements and submitting expenses after travel Experience w/ ordering office supplies & stocking Experience w/ planning large meetings and reserving conference rooms Experience w/ organizing and ordering lunch and set-up Experience w/ backing up other Executive Assistants 5+ years work experience Working knowledge of problem solving and decision-making skills Bachelor's degree preferred/specialized training/relevant professional qualification. Verifiable High School Diploma or GED Required Yes Concur system knowledge is a plus Why Should You Apply? Health Benefits Referral Program Excellent growth and advancement opportunities As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or expression, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.