City of Greensboro is hiring: Library Catalog Assistant in Greensboro

Overview

The City of Greensboro exists to partner with the community to build the desired quality of life for Greensboro. All of our actions are guided by our commitment to and measured by our success in building public trust and the future we and the community desires.

Critical to our success is maintaining a work environment which fosters employee commitment to public service and making a difference in the lives of our residents.

If this sounds like a purpose that you would like to share in, please consider the opportunity below.

Hiring Salary Range: $42,233 Full Salary Range: $33,097-$51,383 Annually

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

In partnership with the community, the Greensboro Public Library (GPL) provides free and equal access to information, fosters lifelong learning and inspires the joys of reading. We are committed to this mission and it is our promise to our community; the Greensboro Public Library serves as a Conduit to Destiny®

If this promise resonates with you, there\'s a strong possibility that we\'d like to partner with you too! GPL, recognized as the parent organization of the City of Greensboro\'s Libraries/Museum Department, is comprised of eight library locations and the Greensboro History Museum. Our employees pride themselves on delivering quality customer experiences, nurturing relationships and curating rich print and digital collections, all in an effort to make meaningful, measurable and desirable differences in the lives of our customers and the community as a whole.

Primary Duties/Brief Description

• Ordering and Vendor Coordination
• The Assistant Library Catalog is responsible for managing the acquisition of library materials. This includes building electronic carts in online vendor systems, assigning the appropriate number of copies and designating receiving locations for each item. Purchase order numbers are generated and transmitted through the system, with some orders placed manually through alternate vendors. Regular communication with selectors and the Collection Development Manager is essential to ensure accuracy, alignment with collection goals, and timely fulfillment of orders.
• Cataloging and Record Management
• Upon arrival, ordered materials are processed according to customized library specifications to prepare them for circulation, with assistance from a designated staff member. Materials that arrive unprocessed require cataloging, which involves assigning call numbers, editing bibliographic records in OCLC, and downloading finalized records into OCLC Wise. The position also includes the responsibility of deleting bibliographic records for “last copy” items that are removed from the collection, helping maintain an accurate and up-to-date catalog.
• Systems Knowledge and Technical Engagement
• The role demands continuous learning and engagement with the library’s management software, particularly OCLC Wise. The Assistant Library Catalog stays informed of system developments by participating in online forums, attending meetings, and collaborating with vendors to address technical service needs. Familiarity with cataloging standards such as MARC records and Dewey Decimal Classification is required, along with intermediate computer skills and experience using OCLC products and vendor ordering platforms.
• Team Collaboration and Communication
• This position works closely with Technical Services staff and the Collection Development Manager to ensure smooth coordination across ordering, cataloging, and processing workflows. Communication includes discussing cataloging standards, resolving system or vendor-related issues, and sharing updates on material status and system developments. Active collaboration helps identify and implement solutions that support departmental efficiency and maintain high-quality bibliographic records.

Qualifications and Skills

The ideal candidate should be detail-oriented and capable of working independently while collaborating effectively with team members. Proficiency in library management systems, vendor ordering software, and cataloging standards is essential. A strong understanding of MARC, Dewey Decimal Classification, and cataloging workflows is expected. Intermediate computer skills and experience using OCLC products and vendor ordering platforms are required.

Your Career Path

This position offers opportunities for growth within the Library Technical Services. With experience, you may advance into a cataloging librarian or a library systems specialist role. The City invests in professional development through training, certifications, and access to continuing education to support your evolving career.

The job is NON-EXEMPT under FLSA.

Minimum Qualifications:

• Associates Degree with 1-3 years of experience with vendor website ordering, tracking, and data entry
• OR High School Diploma/GED with 5 or more years of experience with Vendor website ordering, tracking, and data entry
• Intermediate level experience using Microsoft Office (Word, Excel, Outlook, etc.)

An Ideal Candidate Would Also Possess (Preferred Qualifications):

• Experience working with material orders, invoices, data entry, and purchase orders