Hillwood Properties is hiring: Junior Event Planner in Westlake

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Hillwood, a Perot Company, is a premier real estate investment and development company founded on a culture of integrity, respect, excellence and teamwork. The company is a full-service real estate developer, investor and advisor focused on developing opportunities for investors, partners and communities around the world.

Position Overview

Hillwood is seeking a Junior Event Planner to join the Circle T Ranch Events team in Westlake, TX, supporting all phases of planning and execution for high-profile programs hosted by Hillwood and Circle T Ranch. This includes investor summits, executive meetings, community celebrations, and private hospitality experiences. Reporting to the Circle T Ranch Events Manager, the role will collaborate closely with senior event leadership, ranch operations, culinary, marketing, and vendor teams to deliver events that are thoughtful, efficient, elegant, and authentically Texan in an elevated setting.

Responsibilities

Event Planning and Production

• Assist in event development and delivery—from small executive meetings to large-scale gatherings such as investor summits, leadership meetings, and community picnics.
• Create and maintain detailed event timelines, production schedules, and run‑of‑show documents.
• Manage RSVP lists and guest communications.
• Assist with vendor quotes, purchase orders, and expense tracking to keep projects on budget.

On‑Site Coordination

• Serve as a key point of contact during event set‑up, execution, and breakdown.
• Support set‑up and tear‑down, ensuring all spaces meet brand and safety standards.
• Provide exceptional guest service and hospitality to executives, property owners, and VIP attendees.
• Anticipate and troubleshoot event‑day challenges with professionalism and poise.

Brand and Guest Experience

• Uphold the Circle T Ranch aesthetic—blending elevated design with a deep sense of place rooted in Texas heritage.
• Collaborate on branded materials such as event signage, invitations, menus, and other collateral.
• Contribute creative ideas for event styling, décor, and experiential elements that enhance guest connection to the Hillwood brand.

Administrative and Team Support

• Assist in scheduling and updating the master event calendar.
• Support scheduling, internal communications, and event recap reporting.
• Participate in on‑site walk‑throughs, post‑event debriefs, and annual planning sessions.

Required Skills and Abilities

• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Excellent verbal and written communication; comfortable interacting with executives, vendors, and high‑profile guests.
• Proficiency with Microsoft Office Suite, Canva, and event‑management software (e.g., Social Tables, Asana, Cvent).
• Design‑oriented mindset and keen eye for detail—from table styling to signage placement.
• Calm under pressure, flexible, resourceful, and solutions‑driven.
• Willingness to work evenings, weekends, and holidays as event schedule requires.

Education and Experience

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.
• 1–3 years of professional experience in event planning, hospitality, or corporate production settings.
• Experience in luxury hospitality, private‑property venues, or corporate event settings preferred.

Benefits

• Medical insurance
• Vision insurance
• 401(k)
• Paid maternity leave
• Paid paternity leave
• Tuition assistance
• Disability insurance

Employment Details

• Location: Westlake, TX
• Seniority Level: Associate
• Employment Type: Full‑time
• Job Function: Management and Administrative

EEO Statement

Hillwood is committed to providing Equal Opportunity in Employment to all applicants and employees regardless of race, color, religion, gender, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information, or any other characteristic protected by law.

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