Baldwin Real Estate Corp
Description
Basic Functions Responsible for the successful operation, financial management and maintenance of the property according to the objectives of the property owners and Baldwin Real Estate Corporation. Provide a habitable and safe property, which conforms to all health and safety laws and regulations. Manage property in accordance with all housing and employment laws. Ensure staff compliance with all company policies and procedures maintaining high standards of conduct whenever performing company or property business.
Payroll Full‑Time position (40hrs/week) – Flexible schedule available. Normally 8:00AM-4:30PM. Position is compensated on an hourly basis.
Relationships
Reports directly to Regional Property Manager
Cooperates with Site Maintenance Supervisors, Leasing Agents, and outside vendors
Maintain positive relations with residents, staff and vendors
Maintain supportive relations with community, fire and police agencies
Key Goals
Maintain long‑range planning attitude
Maximize resident‑retention
Maintain property's emergency and risk management plan
Operate within approved budget plan
Update marketing plan semi‑annually
Implement and monitor efficient turnover program to ensure high resident satisfaction and retention
Maintain good record keeping system
Reduce liabilities, both physical and financial
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Description of Responsibilities and Typical Work Activities (Not limited to:) A. Maintaining the Physical Asset
Assist Site Maintenance Supervisor to prioritize maintenance service requests and work assignments, if needed, and follow‑up with Site Maintenance Supervisor to assure proper completion.
Make periodic inspections of each building and common grounds (minimum weekly)
Evaluate maintenance operations periodically to determine cost‑efficiency
Conduct annual apartment inspection, record results, and coordinate all required repairs with Site Maintenance Supervisor
B. Marketing and Leasing
Lease units quickly and efficiently following approved policies to fill vacancies within 30 days from move‑out.
Maintain and update waiting list per government regulations
Review all applications for completeness and then schedule credit checks and conviction reports. Process rental applications, secure credit reports, and previous landlord reference for each applicant. Advise applicants of acceptance or denial accordingly, in compliance with Section 8, LIHTC program, and fair housing laws.
Assist in preparation of advertising and marketing programs. Develop an outreach program to find good qualified residents.
Maintain efficient lease and property files in site office
C. Tenant Management
Educate staff and residents concerning health, safety, police and fire issues
Monitor compliance with all turnover and make‑ready procedures
Process damage claims and requests for return of security deposits to main office accounting
D. Financial Reporting and Control
Receive all invoices, review and submit to Nexus payables software for Regional Property Manager every week
Prepare payroll reports for Regional Property Manager's approval every week.
Implement purchases required for day‑to‑day operation under guidelines established by Regional Property Manager, and within owner‑approved budget guidelines
Deposit rents and security deposits in bank in a timely fashion (min. weekly). Provide detailed deposit records to main office accounting department
Prepare purchase orders and authorize within budget constraints (any purchase order over
$250
requires Regional Property Manager's signature)
Record monthly utility usage and implement cost‑efficiency wherever possible
Maintain petty cash fund, and provide proper receipts for all expenditures
E. Administration
File reports and maintain communication with Regional Property Manager on matters affecting property issues
Track receivables, send notices of delinquency, and work with Regional Property Manager regarding collections/evictions
Participate in annual employee review
Submit weekly occupancy report
Assist in preparation of the annual operating budget
Maintain polite, professional, and informative telephone manner
Maintain professional personal appearance and presentation
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Basic Functions Responsible for the successful operation, financial management and maintenance of the property according to the objectives of the property owners and Baldwin Real Estate Corporation. Provide a habitable and safe property, which conforms to all health and safety laws and regulations. Manage property in accordance with all housing and employment laws. Ensure staff compliance with all company policies and procedures maintaining high standards of conduct whenever performing company or property business.
Payroll Full‑Time position (40hrs/week) – Flexible schedule available. Normally 8:00AM-4:30PM. Position is compensated on an hourly basis.
Relationships
Reports directly to Regional Property Manager
Cooperates with Site Maintenance Supervisors, Leasing Agents, and outside vendors
Maintain positive relations with residents, staff and vendors
Maintain supportive relations with community, fire and police agencies
Key Goals
Maintain long‑range planning attitude
Maximize resident‑retention
Maintain property's emergency and risk management plan
Operate within approved budget plan
Update marketing plan semi‑annually
Implement and monitor efficient turnover program to ensure high resident satisfaction and retention
Maintain good record keeping system
Reduce liabilities, both physical and financial
-
Description of Responsibilities and Typical Work Activities (Not limited to:) A. Maintaining the Physical Asset
Assist Site Maintenance Supervisor to prioritize maintenance service requests and work assignments, if needed, and follow‑up with Site Maintenance Supervisor to assure proper completion.
Make periodic inspections of each building and common grounds (minimum weekly)
Evaluate maintenance operations periodically to determine cost‑efficiency
Conduct annual apartment inspection, record results, and coordinate all required repairs with Site Maintenance Supervisor
B. Marketing and Leasing
Lease units quickly and efficiently following approved policies to fill vacancies within 30 days from move‑out.
Maintain and update waiting list per government regulations
Review all applications for completeness and then schedule credit checks and conviction reports. Process rental applications, secure credit reports, and previous landlord reference for each applicant. Advise applicants of acceptance or denial accordingly, in compliance with Section 8, LIHTC program, and fair housing laws.
Assist in preparation of advertising and marketing programs. Develop an outreach program to find good qualified residents.
Maintain efficient lease and property files in site office
C. Tenant Management
Educate staff and residents concerning health, safety, police and fire issues
Monitor compliance with all turnover and make‑ready procedures
Process damage claims and requests for return of security deposits to main office accounting
D. Financial Reporting and Control
Receive all invoices, review and submit to Nexus payables software for Regional Property Manager every week
Prepare payroll reports for Regional Property Manager's approval every week.
Implement purchases required for day‑to‑day operation under guidelines established by Regional Property Manager, and within owner‑approved budget guidelines
Deposit rents and security deposits in bank in a timely fashion (min. weekly). Provide detailed deposit records to main office accounting department
Prepare purchase orders and authorize within budget constraints (any purchase order over
$250
requires Regional Property Manager's signature)
Record monthly utility usage and implement cost‑efficiency wherever possible
Maintain petty cash fund, and provide proper receipts for all expenditures
E. Administration
File reports and maintain communication with Regional Property Manager on matters affecting property issues
Track receivables, send notices of delinquency, and work with Regional Property Manager regarding collections/evictions
Participate in annual employee review
Submit weekly occupancy report
Assist in preparation of the annual operating budget
Maintain polite, professional, and informative telephone manner
Maintain professional personal appearance and presentation
#J-18808-Ljbffr