Becker & Poliakoff
Position Summary
The Marketing Administrative Assistant will work closely with the Marketing Department and attorneys to align marketing efforts with the firm’s goals. This individual will serve as a marketing and business development liaison between attorneys, vendors, and the Marketing Department. General duties include marketing and business development reporting, in-person and online event support, calendar coordination, creation of email campaigns, general website posting, and other marketing and business development tasks on an as needed basis.
Duties/Responsibilities: General Marketing Responsibilities
Plan and manage internal and external meetings, including coordinating dates/times, reserving conference rooms, and ensuring marketing materials are prepared and available for attendees.
Liaise with vendors to order and maintain inventory of B&P branded collateral.
Respond to inquiries from other offices regarding firm materials and collateral.
Prepare marketing packages for client meetings, events, seminars, and other necessary purposes.
Maintain the Marketing Department calendar in Outlook.
Marketing Collateral, Email Communications, and Social Media
Create and distribute email campaigns and invitations using Vuture email marketing tool.
Assist in developing client alerts, advisories, flyers, and other firm communications.
Coordinate the scheduling and distribution of email and social media marketing communications.
Support Zoom webinars, including setup and hosting as needed.
Event Support
Organize and assist with event-specific tasks, including registration lists, name tags, invitations, and follow-ups for firm and firm-sponsored events.
Ensure supplies, including giveaway items, signage, and branded collateral, are displayed at events.
Provide onsite event support when necessary, assisting with logistics and coordination.
Client Relationship Management (CRM) Database & List Management
Assist CRM administrator with updating and editing mailing lists as required.
Any and all other duties as may be required in support of Marketing Department functions, events or operations. Required Skills/Abilities The ideal candidate for this position will be a proactive, client-focused individual who thrives in a fast-paced, dynamic environment. Must be able to handle multiple tasks simultaneously, think critically under pressure, and collaborate effectively with team members. Strong problem-solving abilities, organizational skills, and keen attention to detail are essential. A strong command of the English language, including excellent spelling and grammar, is essential.
Preferred Software Knowledge Proficiency in Microsoft Office Suite, Hootsuite, WordPress, and Zoom is required, while experience with Adobe Creative Suite is a plus. The role also requires the ability to quickly learn proprietary software and manage files and workflow efficiently.
Education Bachelor’s Degree in Marketing or Communications required.
Job Type: Full-time
Pay: $50,000.00 – $60,000.00 per year
Benefits
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible schedule
Flexible spending account
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance
Work Location: Hybrid remote in Fort Lauderdale, FL 33301
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Duties/Responsibilities: General Marketing Responsibilities
Plan and manage internal and external meetings, including coordinating dates/times, reserving conference rooms, and ensuring marketing materials are prepared and available for attendees.
Liaise with vendors to order and maintain inventory of B&P branded collateral.
Respond to inquiries from other offices regarding firm materials and collateral.
Prepare marketing packages for client meetings, events, seminars, and other necessary purposes.
Maintain the Marketing Department calendar in Outlook.
Marketing Collateral, Email Communications, and Social Media
Create and distribute email campaigns and invitations using Vuture email marketing tool.
Assist in developing client alerts, advisories, flyers, and other firm communications.
Coordinate the scheduling and distribution of email and social media marketing communications.
Support Zoom webinars, including setup and hosting as needed.
Event Support
Organize and assist with event-specific tasks, including registration lists, name tags, invitations, and follow-ups for firm and firm-sponsored events.
Ensure supplies, including giveaway items, signage, and branded collateral, are displayed at events.
Provide onsite event support when necessary, assisting with logistics and coordination.
Client Relationship Management (CRM) Database & List Management
Assist CRM administrator with updating and editing mailing lists as required.
Any and all other duties as may be required in support of Marketing Department functions, events or operations. Required Skills/Abilities The ideal candidate for this position will be a proactive, client-focused individual who thrives in a fast-paced, dynamic environment. Must be able to handle multiple tasks simultaneously, think critically under pressure, and collaborate effectively with team members. Strong problem-solving abilities, organizational skills, and keen attention to detail are essential. A strong command of the English language, including excellent spelling and grammar, is essential.
Preferred Software Knowledge Proficiency in Microsoft Office Suite, Hootsuite, WordPress, and Zoom is required, while experience with Adobe Creative Suite is a plus. The role also requires the ability to quickly learn proprietary software and manage files and workflow efficiently.
Education Bachelor’s Degree in Marketing or Communications required.
Job Type: Full-time
Pay: $50,000.00 – $60,000.00 per year
Benefits
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible schedule
Flexible spending account
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance
Work Location: Hybrid remote in Fort Lauderdale, FL 33301
#J-18808-Ljbffr