Zachry Group
Job Description
The Expeditor III is responsible for driving and tracking all pre‑delivery document submittals in accordance with the contract and project schedule. This includes expediting new, missing, or returned documents from the supplier and/or Engineering. The role requires strong communication and problem‑solving skills, with initiative to source and close document submittal issues. The Expeditor III will identify and elevate ongoing supplier documentation issues to the Project Expeditor or Expediting Manager.
Responsibilities also include conducting weekly analysis on supplier documentation performance, participating in weekly Engineering calls and Project Expediting meetings to provide updates and status of document submittals, and ensuring that submittals are received for Engineer review and returned to the vendor per the schedule. The position supports the Engineering and Construction Teams through effective document expediting coordination and may use other tools or systems as required.
Additional tasks include meeting agenda preparation, publishing meeting minutes, and miscellaneous expediting functions necessary to support the project.
Responsibilities
Perform all Expeditor duties in accordance with the Project Expediting Standard Operating Procedure for the assigned project, focusing on documents as defined above.
Run expediting calls with suppliers and the project team to support assigned packages and document status.
Provide updates to the project team on deliverables according to the contract to support Advanced Work Packaging.
Attend weekly project meetings.
Perform expediting activities associated with ensuring on‑time delivery of equipment, material, and documentation.
May be required to embed in a fabrication facility or job site as needed.
Travel required up to 25% of the time for home office positions.
Qualifications
High School Diploma or GED.
1–3 years of relevant work experience.
Experience with Microsoft Office Suite (Windows, Excel, Outlook, Word).
Critical thinking and problem‑solving skills to plan and perform work where only general policies or procedures are available.
Experienced communicator with effective verbal and written communication skills that allow for relationship and rapport building.
Ability to work independently with minimal direction.
Ability to recognize timelines and deadlines to prioritize work accordingly.
Preferred Qualifications
Associate or bachelor’s degree.
2–5 years of relevant experience.
Expediting experience in large industrial construction projects.
Experience leading and managing others.
Experience/working knowledge of Oracle.
Intermediate to advanced knowledge of working with Microsoft Office Suite (Windows, Excel, Outlook, Word).
WORK ENVIRONMENT Employee will work in multiple environments including an office, warehouse, and in a trailer or building on sites. On work sites noise levels will be moderate to high. Job site will contain light to heavy equipment vehicles, small to large equipment, materials, communication equipment and tools, people standing, walking, sitting, signaling, and talking, bells, whistles, and alarms. The above description covers the fundamental responsibilities of the Expediting position and is not intended to be a complete listing of all incidental or similar duties which may be required from day to day.
Seniority Level Entry level
Employment Type Full‑time
Job Function Management and Manufacturing
Industries Construction
Zachry Group is North America’s pacesetter in turnkey construction, engineering, maintenance, turnaround and fabrication services to the power, energy, chemicals, manufacturing and industrial sectors. We work with customers to plan, build and renew their most critical facilities, so they can achieve their immediate and long‑term goals, all at the highest safety standards. We operate in more than 30 offices, and our 20,000 employees work in more than 400 locations nationwide, united by a shared set of values and the desire to deliver the very best outcome for our customers. Visit www.zachrygroup.com for more information.
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Responsibilities also include conducting weekly analysis on supplier documentation performance, participating in weekly Engineering calls and Project Expediting meetings to provide updates and status of document submittals, and ensuring that submittals are received for Engineer review and returned to the vendor per the schedule. The position supports the Engineering and Construction Teams through effective document expediting coordination and may use other tools or systems as required.
Additional tasks include meeting agenda preparation, publishing meeting minutes, and miscellaneous expediting functions necessary to support the project.
Responsibilities
Perform all Expeditor duties in accordance with the Project Expediting Standard Operating Procedure for the assigned project, focusing on documents as defined above.
Run expediting calls with suppliers and the project team to support assigned packages and document status.
Provide updates to the project team on deliverables according to the contract to support Advanced Work Packaging.
Attend weekly project meetings.
Perform expediting activities associated with ensuring on‑time delivery of equipment, material, and documentation.
May be required to embed in a fabrication facility or job site as needed.
Travel required up to 25% of the time for home office positions.
Qualifications
High School Diploma or GED.
1–3 years of relevant work experience.
Experience with Microsoft Office Suite (Windows, Excel, Outlook, Word).
Critical thinking and problem‑solving skills to plan and perform work where only general policies or procedures are available.
Experienced communicator with effective verbal and written communication skills that allow for relationship and rapport building.
Ability to work independently with minimal direction.
Ability to recognize timelines and deadlines to prioritize work accordingly.
Preferred Qualifications
Associate or bachelor’s degree.
2–5 years of relevant experience.
Expediting experience in large industrial construction projects.
Experience leading and managing others.
Experience/working knowledge of Oracle.
Intermediate to advanced knowledge of working with Microsoft Office Suite (Windows, Excel, Outlook, Word).
WORK ENVIRONMENT Employee will work in multiple environments including an office, warehouse, and in a trailer or building on sites. On work sites noise levels will be moderate to high. Job site will contain light to heavy equipment vehicles, small to large equipment, materials, communication equipment and tools, people standing, walking, sitting, signaling, and talking, bells, whistles, and alarms. The above description covers the fundamental responsibilities of the Expediting position and is not intended to be a complete listing of all incidental or similar duties which may be required from day to day.
Seniority Level Entry level
Employment Type Full‑time
Job Function Management and Manufacturing
Industries Construction
Zachry Group is North America’s pacesetter in turnkey construction, engineering, maintenance, turnaround and fabrication services to the power, energy, chemicals, manufacturing and industrial sectors. We work with customers to plan, build and renew their most critical facilities, so they can achieve their immediate and long‑term goals, all at the highest safety standards. We operate in more than 30 offices, and our 20,000 employees work in more than 400 locations nationwide, united by a shared set of values and the desire to deliver the very best outcome for our customers. Visit www.zachrygroup.com for more information.
#J-18808-Ljbffr