University of Nevada-Las Vegas
Executive Assistant, UNLV University Libraries [R0148568]
University of Nevada-Las Vegas, Las Vegas, Nevada, us, 89105
Executive Assistant, UNLV University Libraries [R0148568]
Join to apply for the
Executive Assistant, UNLV University Libraries [R0148568]
role at
University of Nevada-Las Vegas .
Job Description Reporting to the Dean of University Libraries, the Executive Assistant will provide high‑level administrative support to the dean by performing excellent project management, calendaring, communication duties, and managing the Libraries administrative office.
The role includes:
Managing the dean's office, administering the dean's schedule, and coordinating communications from the dean's office to the Libraries and the university.
Direct supervision of staff and student employees in support of the Libraries’ administration office reception and office functions (1 FTE classified staff and up to 4 student employees).
Coordinating with all staff in the Libraries administrative office areas to ensure all office functions are properly supported.
Supporting clerical and administrative tasks for the Libraries’ Associate Dean, Academic and Administrative Directors.
Participating in senior level administrative meetings and actively managing stewardship and cultivation of donors and prospective donors.
Scheduling meetings, creating meeting minutes, and updating the Libraries’ staff Google Site and various internal documents from Libraries’ Administration.
Coordinating the academic faculty evaluative processes, including annual evaluations, merit, promotion & tenure, and outside activity request approval as specified by the NSHE Handbook, UNLV bylaws and University Libraries Faculty bylaws.
Liaising with the Libraries Faculty Promotion and Tenure Committee and UNLV Faculty Affairs to ensure that all faculty processes are managed and processed according to policy and communicating with Provost's and President's office regarding forms, deadlines, record-sharing, and procedures.
Minimum Qualifications
Competence and sensitivity in working with individuals who are highly diverse regarding many facets of identity, including but not limited to gender, ethnicity, nationality, sexual orientation, ability, income, level of educational attainment, and religion.
Exceptional interpersonal, written, and verbal communication skills with the ability to communicate effectively and resolve issues and problems while providing excellent customer service.
Minimum of one year of supervisory experience.
Strong organizational skills with experience managing complex projects, prioritizing tasks, and working autonomously to handle multiple projects and responsibilities effectively.
Critical thinking and problem‑solving skills to analyze information, identify needs and formulate solutions.
Familiarity with the mission and services of academic institutions.
Ability to maintain a high level of attention to detail and commitment to accuracy.
Ability to exercise sound judgment and to exercise complete discretion in the management of confidential information.
Ability to develop and cultivate strong and collaborative relationships within the library and institution.
Excellent working knowledge of computer programs such as Excel, Word, and Google Workspace.
Preferred Qualifications
Knowledge of higher education organization, governance, and structures.
Salary This is a full‑time, 12‑month, Administrative Faculty position at a Grade B. Minimum salary is $70,000. Salary is competitive with those at similarly situated institutions and dependent upon labor market.
Benefits
Competitive total rewards package including:
Paid time off, sick leave, and holidays
Excellent health insurance including medical, dental and vision
Comprehensive retirement plans and voluntary benefits programs
No state income tax
Tuition discounts at Nevada System of Higher Education (NSHE) schools
Tuition discounts for spouses, domestic partners, and dependents
Perks & Programs
Employee recognition and appreciation programs
UNLV athletics ticket discounts
Statewide employee purchase program discounts
RebelCard discounts on and off campus
Wellness programming for all UNLV faculty and staff at no cost
Opportunity for career advancements to leadership roles
Connect with colleagues with shared interests
Personal and professional development opportunities
A comprehensive onboarding program, Rebels: Onboard
Support and resources available for veteran applicants – contact vetjobseekers@unlv.edu or visit our Veterans Webpage.
How to Apply Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, emails, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.
Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. Materials should be addressed to
Executive Assistant Search Committee Chair .
Although this position will remain open until filled, review of candidates’ materials will begin on
Wednesday, September 10, 2025 .
Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted.
Veterans are encouraged to apply. UNLV values the skills of those who have served. Learn more at Veterans Webpage or contact vetjobseekers@unlv.edu for support.
Required Attachment(s) Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, emails, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.
EEO/AA Statement The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service‑connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply.
Title IX Statement The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non‑discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. The University Wage Discrimination Policy, posted on the University website, provides that Enforced Salary Bounty Notice Purchasing of the Title IX Office co‑ordinates discrimination complaints.
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Executive Assistant, UNLV University Libraries [R0148568]
role at
University of Nevada-Las Vegas .
Job Description Reporting to the Dean of University Libraries, the Executive Assistant will provide high‑level administrative support to the dean by performing excellent project management, calendaring, communication duties, and managing the Libraries administrative office.
The role includes:
Managing the dean's office, administering the dean's schedule, and coordinating communications from the dean's office to the Libraries and the university.
Direct supervision of staff and student employees in support of the Libraries’ administration office reception and office functions (1 FTE classified staff and up to 4 student employees).
Coordinating with all staff in the Libraries administrative office areas to ensure all office functions are properly supported.
Supporting clerical and administrative tasks for the Libraries’ Associate Dean, Academic and Administrative Directors.
Participating in senior level administrative meetings and actively managing stewardship and cultivation of donors and prospective donors.
Scheduling meetings, creating meeting minutes, and updating the Libraries’ staff Google Site and various internal documents from Libraries’ Administration.
Coordinating the academic faculty evaluative processes, including annual evaluations, merit, promotion & tenure, and outside activity request approval as specified by the NSHE Handbook, UNLV bylaws and University Libraries Faculty bylaws.
Liaising with the Libraries Faculty Promotion and Tenure Committee and UNLV Faculty Affairs to ensure that all faculty processes are managed and processed according to policy and communicating with Provost's and President's office regarding forms, deadlines, record-sharing, and procedures.
Minimum Qualifications
Competence and sensitivity in working with individuals who are highly diverse regarding many facets of identity, including but not limited to gender, ethnicity, nationality, sexual orientation, ability, income, level of educational attainment, and religion.
Exceptional interpersonal, written, and verbal communication skills with the ability to communicate effectively and resolve issues and problems while providing excellent customer service.
Minimum of one year of supervisory experience.
Strong organizational skills with experience managing complex projects, prioritizing tasks, and working autonomously to handle multiple projects and responsibilities effectively.
Critical thinking and problem‑solving skills to analyze information, identify needs and formulate solutions.
Familiarity with the mission and services of academic institutions.
Ability to maintain a high level of attention to detail and commitment to accuracy.
Ability to exercise sound judgment and to exercise complete discretion in the management of confidential information.
Ability to develop and cultivate strong and collaborative relationships within the library and institution.
Excellent working knowledge of computer programs such as Excel, Word, and Google Workspace.
Preferred Qualifications
Knowledge of higher education organization, governance, and structures.
Salary This is a full‑time, 12‑month, Administrative Faculty position at a Grade B. Minimum salary is $70,000. Salary is competitive with those at similarly situated institutions and dependent upon labor market.
Benefits
Competitive total rewards package including:
Paid time off, sick leave, and holidays
Excellent health insurance including medical, dental and vision
Comprehensive retirement plans and voluntary benefits programs
No state income tax
Tuition discounts at Nevada System of Higher Education (NSHE) schools
Tuition discounts for spouses, domestic partners, and dependents
Perks & Programs
Employee recognition and appreciation programs
UNLV athletics ticket discounts
Statewide employee purchase program discounts
RebelCard discounts on and off campus
Wellness programming for all UNLV faculty and staff at no cost
Opportunity for career advancements to leadership roles
Connect with colleagues with shared interests
Personal and professional development opportunities
A comprehensive onboarding program, Rebels: Onboard
Support and resources available for veteran applicants – contact vetjobseekers@unlv.edu or visit our Veterans Webpage.
How to Apply Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, emails, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.
Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based. Materials should be addressed to
Executive Assistant Search Committee Chair .
Although this position will remain open until filled, review of candidates’ materials will begin on
Wednesday, September 10, 2025 .
Applications must be submitted electronically through Workday. Please note that emailed materials will not be accepted.
Veterans are encouraged to apply. UNLV values the skills of those who have served. Learn more at Veterans Webpage or contact vetjobseekers@unlv.edu for support.
Required Attachment(s) Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, emails, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.
EEO/AA Statement The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service‑connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply.
Title IX Statement The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non‑discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. The University Wage Discrimination Policy, posted on the University website, provides that Enforced Salary Bounty Notice Purchasing of the Title IX Office co‑ordinates discrimination complaints.
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