California Institute of Applied Technology
Marketing Coordinator
California Institute of Applied Technology, San Diego, California, United States, 92189
Work from Home (WFH)
Remote work must be performed while residing in California, New Mexico or Florida.
CIAT Campus Locations San Diego, CA and Albuquerque, NM
Reports to Director of Marketing
Status Non-exempt
Employment Type Full-time
Summary California Institute of Applied Technology (CIAT) is seeking a dedicated and detail-oriented Marketing Coordinator to join our marketing team. This position will play a key role in carrying out day-to-day tasks through our marketing operations. This position offers a unique opportunity to contribute to a variety of marketing functions, from website updates to event planning, vendor coordination, and internal collaboration. The ideal candidate is proactive, detail-oriented, and enjoys balancing creative tasks with structured processes.
Responsibilities
Manage and implement website updates across CIAT’s public website, including editing and publishing new content, updating program pages, blog posts, events, FAQs, and promotional banners, and maintaining website accuracy (dates, deadlines, CTAs, links)
Collaborate with internal teams to gather content updates and ensure branding consistency across our website
Support the planning and execution of online and in-person events such as student workshops, career development webinars, guest speaker events, and open houses and info sessions
Set up and manage event RSVP forms and registration pages
Track and report on event participation and engagement metrics
Coordinate with internal teams to promote events via email, website, and social channels
Provide process improvement recommendations for event workflows and post-event follow-ups
Coordinate the setup of marketing materials for new staff members, including branded email signatures, personalized booking links, and ordering branded polos and introductory materials
Manage relationships with third-party merchandise vendors and CIAT’s branded merchandise store
Coordinate the ordering and timely delivery of printed collateral, event materials, and branded merchandise for career fairs and student events, marketing promotions and contests, and departmental merchandise requests
Process shipments of printed materials directly to staff for upcoming events
Participate in cross-functional meetings and help translate team goals into marketing tasks
Assist with intake and prioritization of internal marketing project requests
Support digital file organization, including branded assets, templates, and documentation
Reconcile and categorize marketing credit card transactions monthly
Adhere to CIAT’s compliance requirements to ensure all Federal, State, accreditation, and institutional policies and procedures are being met
Follow communication guidelines to ensure high levels of customer satisfaction and professionalism
Embody CIAT’s mission, vision, purpose, and values
Requirements
Bachelor's degree in marketing, business, communications, or a related field preferred
Minimum 2-3 years of experience in a full time marketing coordinator or similar marketing role
Strong analytical skills with the ability to interpret data and provide actionable recommendations
Exceptional attention to detail, consistency, and organizational skills with the ability to multitask effectively
Outstanding written and verbal communication skills, with the ability to manage multiple priorities in a fast-paced environment
Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) and student information systems
Adaptability to evolve institutional needs and ability to work in a rapidly changing environment
Willingness to work outside of standard business hours when necessary to meet business needs and deadlines
Demonstrated ability to anticipate needs and exercise independent judgment
Self-motivated with a strong work ethic; dedicated to quality, quantity, results and timeliness
Ability to work collaboratively with colleagues, academic departments, and administration to support student success, achieve institutional goals and contribute to a positive and inclusive culture
Able to handle sensitive information with a high degree of confidentiality
Possess high ethical standards, being an example of professionalism to others
Must be able to embody CIAT’s mission, vision, purpose and values
Position Type and Expected Hours of Work This is a full-time position. Days and hours of work are Monday through Friday. Occasional weekend and evening hours may be required.
Supervisory Responsibility This position has no supervisory responsibilities.
Values
We are
passionate
about education and student success
We value
integrity
and
excellence
in our employees and students
We treat ourselves and our students with
dignity
and
respect
We believe in and encourage
innovation
at our school to better help our students succeed
We have a
customer centric
focus, and we want people highly committed to achieving goals, where our success equals student’s success
We are
accountable
for our actions, and if errors occur, we focus on preventing future errors and moving forward
We have a
growth mindset , always looking for ways to improve, with a sincere belief that every student can do better and achieve their goals
We expect every employee to be an example of
conduct
and
professionalism , being a role model to students and colleagues
We commit to fostering an
inclusive
and supportive learning environment that respects the diversity of students' backgrounds, experiences, and perspectives
We foster
lifelong learning
and professional development
Physical Demands
Essential functions of this role require sitting for extended periods of time
Ability to type, use a computer to search for information and input information while speaking on the phone is required
The employee will frequently be required to use the computer, mouse and telephone to conduct the regular tasks of this role
The employee will be required to compute simple to simple mathematical calculations as a normal part of this role
Requires daily use of a company computer and related software applications at a workstation
Must be able to lift, carry, and transport items up to 20 pounds and handle setup for various event as required
Work Environment While performing the responsibilities of this remote position, the job holder will work in a home office environment. Reasonable accommodation may be made to enable people with disabilities to perform the essential functions of the job. This role routinely involves using standard office equipment such as computers, phones, and virtual communication tools. Employees are expected to ensure that their home office is a safe and ergonomic working environment.
Employees must maintain data security and confidentiality in accordance with company policies and use secure connections for all work-related activities. Expectations regarding work hours, availability, and time tracking will be clearly communicated and must be adhered to.
The company is not responsible for maintaining home office environments beyond the provision of reasonable accommodation and necessary work-related equipment. Workers' compensation and liability for injuries that occur in the home office will be covered as per company policy and applicable laws.
This remote work policy is designed to comply with all relevant local, state, and federal laws.
When in the office While performing the responsibilities of the job, these work environment characteristics are representative of the environment the job holder will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
AAP/EEO Statement California Institute of Applied Technology provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, California Institute of Applied Technology complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
California Institute of Applied Technology expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of California Institute of Applied Technology’s employees to perform their job duties may result in discipline up to and including discharge.
Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
Salary Range The salary range for the Marketing Coordinator is $26- $34 hourly/DOE. However, the expected starting salary for this position is $26- $30 hourly/DOE. We base salary offers on a variety of considerations, such as education, experience, equity and other business and organizational needs.
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CIAT Campus Locations San Diego, CA and Albuquerque, NM
Reports to Director of Marketing
Status Non-exempt
Employment Type Full-time
Summary California Institute of Applied Technology (CIAT) is seeking a dedicated and detail-oriented Marketing Coordinator to join our marketing team. This position will play a key role in carrying out day-to-day tasks through our marketing operations. This position offers a unique opportunity to contribute to a variety of marketing functions, from website updates to event planning, vendor coordination, and internal collaboration. The ideal candidate is proactive, detail-oriented, and enjoys balancing creative tasks with structured processes.
Responsibilities
Manage and implement website updates across CIAT’s public website, including editing and publishing new content, updating program pages, blog posts, events, FAQs, and promotional banners, and maintaining website accuracy (dates, deadlines, CTAs, links)
Collaborate with internal teams to gather content updates and ensure branding consistency across our website
Support the planning and execution of online and in-person events such as student workshops, career development webinars, guest speaker events, and open houses and info sessions
Set up and manage event RSVP forms and registration pages
Track and report on event participation and engagement metrics
Coordinate with internal teams to promote events via email, website, and social channels
Provide process improvement recommendations for event workflows and post-event follow-ups
Coordinate the setup of marketing materials for new staff members, including branded email signatures, personalized booking links, and ordering branded polos and introductory materials
Manage relationships with third-party merchandise vendors and CIAT’s branded merchandise store
Coordinate the ordering and timely delivery of printed collateral, event materials, and branded merchandise for career fairs and student events, marketing promotions and contests, and departmental merchandise requests
Process shipments of printed materials directly to staff for upcoming events
Participate in cross-functional meetings and help translate team goals into marketing tasks
Assist with intake and prioritization of internal marketing project requests
Support digital file organization, including branded assets, templates, and documentation
Reconcile and categorize marketing credit card transactions monthly
Adhere to CIAT’s compliance requirements to ensure all Federal, State, accreditation, and institutional policies and procedures are being met
Follow communication guidelines to ensure high levels of customer satisfaction and professionalism
Embody CIAT’s mission, vision, purpose, and values
Requirements
Bachelor's degree in marketing, business, communications, or a related field preferred
Minimum 2-3 years of experience in a full time marketing coordinator or similar marketing role
Strong analytical skills with the ability to interpret data and provide actionable recommendations
Exceptional attention to detail, consistency, and organizational skills with the ability to multitask effectively
Outstanding written and verbal communication skills, with the ability to manage multiple priorities in a fast-paced environment
Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) and student information systems
Adaptability to evolve institutional needs and ability to work in a rapidly changing environment
Willingness to work outside of standard business hours when necessary to meet business needs and deadlines
Demonstrated ability to anticipate needs and exercise independent judgment
Self-motivated with a strong work ethic; dedicated to quality, quantity, results and timeliness
Ability to work collaboratively with colleagues, academic departments, and administration to support student success, achieve institutional goals and contribute to a positive and inclusive culture
Able to handle sensitive information with a high degree of confidentiality
Possess high ethical standards, being an example of professionalism to others
Must be able to embody CIAT’s mission, vision, purpose and values
Position Type and Expected Hours of Work This is a full-time position. Days and hours of work are Monday through Friday. Occasional weekend and evening hours may be required.
Supervisory Responsibility This position has no supervisory responsibilities.
Values
We are
passionate
about education and student success
We value
integrity
and
excellence
in our employees and students
We treat ourselves and our students with
dignity
and
respect
We believe in and encourage
innovation
at our school to better help our students succeed
We have a
customer centric
focus, and we want people highly committed to achieving goals, where our success equals student’s success
We are
accountable
for our actions, and if errors occur, we focus on preventing future errors and moving forward
We have a
growth mindset , always looking for ways to improve, with a sincere belief that every student can do better and achieve their goals
We expect every employee to be an example of
conduct
and
professionalism , being a role model to students and colleagues
We commit to fostering an
inclusive
and supportive learning environment that respects the diversity of students' backgrounds, experiences, and perspectives
We foster
lifelong learning
and professional development
Physical Demands
Essential functions of this role require sitting for extended periods of time
Ability to type, use a computer to search for information and input information while speaking on the phone is required
The employee will frequently be required to use the computer, mouse and telephone to conduct the regular tasks of this role
The employee will be required to compute simple to simple mathematical calculations as a normal part of this role
Requires daily use of a company computer and related software applications at a workstation
Must be able to lift, carry, and transport items up to 20 pounds and handle setup for various event as required
Work Environment While performing the responsibilities of this remote position, the job holder will work in a home office environment. Reasonable accommodation may be made to enable people with disabilities to perform the essential functions of the job. This role routinely involves using standard office equipment such as computers, phones, and virtual communication tools. Employees are expected to ensure that their home office is a safe and ergonomic working environment.
Employees must maintain data security and confidentiality in accordance with company policies and use secure connections for all work-related activities. Expectations regarding work hours, availability, and time tracking will be clearly communicated and must be adhered to.
The company is not responsible for maintaining home office environments beyond the provision of reasonable accommodation and necessary work-related equipment. Workers' compensation and liability for injuries that occur in the home office will be covered as per company policy and applicable laws.
This remote work policy is designed to comply with all relevant local, state, and federal laws.
When in the office While performing the responsibilities of the job, these work environment characteristics are representative of the environment the job holder will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
AAP/EEO Statement California Institute of Applied Technology provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, California Institute of Applied Technology complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
California Institute of Applied Technology expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of California Institute of Applied Technology’s employees to perform their job duties may result in discipline up to and including discharge.
Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.
Salary Range The salary range for the Marketing Coordinator is $26- $34 hourly/DOE. However, the expected starting salary for this position is $26- $30 hourly/DOE. We base salary offers on a variety of considerations, such as education, experience, equity and other business and organizational needs.
#J-18808-Ljbffr