Pocketbook Agency
Executive Assistant to CEO of Artist Management Company
Pocketbook Agency, Denver, Colorado, United States, 80285
Executive Assistant to CEO of Artist Management Company
We’re seeking an experienced Executive Assistant to support the CEO of an artist management company based in Denver, CO. This is a pivotal, high-exposure role for someone who thrives on being a strong behind-the-scenes operator, with strong intuition, sharp attention to detail, excellent communication skills, and natural taste in brand, presentation, and culture. Experience in a talent-facing role within the music or entertainment industry is strongly preferred. This is a full-time, in-office position with flexibility when the CEO is traveling.
Responsibilities
Executive Support — Manage an ever-evolving calendar, including high volumes of meetings, travel, and time zone juggling; act as a strategic gatekeeper to protect the CEO’s time; provide inbox triage and management; schedule internal and external calls, artist meetings, and industry appointments; keep the CEO prepared with agendas, call sheets, background materials, and timely briefings; track follow-ups, deadlines, and open items with a proactive, solutions-first mindset.
Office Oversight — Oversee the Office Manager; ensure day-to-day operations of the Denver office run smoothly (supplies, shipping, vendors, workspace upkeep); serve as a touchpoint for the internal team; support planning for quarterly happy hours, client gifting, and holiday events in partnership with the office manager.
Travel & Logistics — Book and manage detailed domestic and international travel; prepare comprehensive travel briefs and act as point-of-contact for travel-related adjustments; maintain awareness of artist and team travel schedules to align with meetings and priorities.
Communications & Project Support — Be the CEO’s proxy when needed; communicate clearly with artists, managers, agents, publicists, promoters, and partners; review and edit decks, emails, press materials, and proposals; provide project management support on special initiatives driven by the CEO and coordinate cross-functionally as needed.
Qualifications
5+ years of experience as an Executive Assistant or in a high-level coordination role in the music, entertainment, or creative industries.
High EQ; able to work autonomously while representing the CEO, company, and artists with professionalism and discretion.
Able to manage sensitive information and anticipate needs before they arise.
Service-oriented with a hospitality mindset.
Strong creative judgment and a sharp eye for both visual and written communication.
Fluency in Google Workspace, Slack, and Apple OS.
Comfortable around dogs and in a casual office culture.
Up to $100k DOE.
Health benefits, PTO, paid sick leave, access to select concerts and industry events, and other perks.
Employment details
Seniority level: Associate
Employment type: Full-time
Job function: Administrative
Industry: Entertainment Providers
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Responsibilities
Executive Support — Manage an ever-evolving calendar, including high volumes of meetings, travel, and time zone juggling; act as a strategic gatekeeper to protect the CEO’s time; provide inbox triage and management; schedule internal and external calls, artist meetings, and industry appointments; keep the CEO prepared with agendas, call sheets, background materials, and timely briefings; track follow-ups, deadlines, and open items with a proactive, solutions-first mindset.
Office Oversight — Oversee the Office Manager; ensure day-to-day operations of the Denver office run smoothly (supplies, shipping, vendors, workspace upkeep); serve as a touchpoint for the internal team; support planning for quarterly happy hours, client gifting, and holiday events in partnership with the office manager.
Travel & Logistics — Book and manage detailed domestic and international travel; prepare comprehensive travel briefs and act as point-of-contact for travel-related adjustments; maintain awareness of artist and team travel schedules to align with meetings and priorities.
Communications & Project Support — Be the CEO’s proxy when needed; communicate clearly with artists, managers, agents, publicists, promoters, and partners; review and edit decks, emails, press materials, and proposals; provide project management support on special initiatives driven by the CEO and coordinate cross-functionally as needed.
Qualifications
5+ years of experience as an Executive Assistant or in a high-level coordination role in the music, entertainment, or creative industries.
High EQ; able to work autonomously while representing the CEO, company, and artists with professionalism and discretion.
Able to manage sensitive information and anticipate needs before they arise.
Service-oriented with a hospitality mindset.
Strong creative judgment and a sharp eye for both visual and written communication.
Fluency in Google Workspace, Slack, and Apple OS.
Comfortable around dogs and in a casual office culture.
Up to $100k DOE.
Health benefits, PTO, paid sick leave, access to select concerts and industry events, and other perks.
Employment details
Seniority level: Associate
Employment type: Full-time
Job function: Administrative
Industry: Entertainment Providers
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