Ultimate Staffing
Events and Marketing Coordinator (Edina, MN)
Ultimate Staffing, Minneapolis, Minnesota, United States, 55400
Events and Marketing Coordinator (Edina, MN)
Pay range: $35.00/hr - $40.00/hr
Schedule: Monday-Friday 8am-5pm
Location: 100% in office in Edina, MN
Contract type: minimum of 6 months; may be extended another 6+ months.
We are looking for someone with at
least 3 years of event coordination or project management experience
(in the event space) and
marketing experience
to join this growing renewable energy company.
Responsibilities
Coordinate event logistics, including securing vendors and contracts, communicating with internal and external stakeholders, managing guest lists and RSVPs, scheduling program details, and overseeing event app management.
Conduct research to support the Marketing Communications (Marcomm) team, including press lists, event planning, vendor sourcing, promotional items, and campaign execution.
Support management of orders (business cards, literature, rentals) and maintain inventory on a weekly basis.
Track and report on digital channel performance (social media and website), including organizing and tagging digital media assets.
Monitor and assist with event-related invoices and budget tracking.
Support internal communications, including drafting and scheduling emails, coordinating content for the weekly newsletter, and updating relevant materials.
Assist with campaign initiatives and public relations activities as needed.
Perform miscellaneous administrative tasks to support the team, such as shipping, scheduling and attending meetings with note‑taking, preparing presentations, and maintaining templates.
Requirements
Minimum of 3 years of event planning and coordinating or project management experience (preferably within the event space) , demonstrating the ability to manage timelines, budgets, stakeholders, and multi‑phase event workflows.
Must have marketing work experience
Experience with HubSpot would be beneficial (not required)
Collaborative team member with a positive attitude, adaptable to changing processes and fast‑paced environments.
Strong communicator who builds positive relationships with colleagues, vendors, and internal stakeholders.
Detail‑oriented and organized, ensuring documentation, scheduling, event logistics, and project tasks are completed efficiently and on time.
Proactive problem‑solver who anticipates needs, identifies solutions quickly, and supports smooth operations across teams.
Benefits offered
Medical Plans - Limited coverage with MEC, pharmacy benefits, virtual care, and emotional support
Hospital Indemnity - Cash benefits for hospital stays, surgeries, and diagnostics
Dental & Vision - Coverage for preventive, basic, and major services
Accident & Critical Illness - Lump‑sum or cash benefits for injuries and serious health conditions
Life Insurance & Short‑Term Disability - Income protection and family support (20+ hrs/week required)
Earned Safe & Sick Time - Based on local/state rules
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws...
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Schedule: Monday-Friday 8am-5pm
Location: 100% in office in Edina, MN
Contract type: minimum of 6 months; may be extended another 6+ months.
We are looking for someone with at
least 3 years of event coordination or project management experience
(in the event space) and
marketing experience
to join this growing renewable energy company.
Responsibilities
Coordinate event logistics, including securing vendors and contracts, communicating with internal and external stakeholders, managing guest lists and RSVPs, scheduling program details, and overseeing event app management.
Conduct research to support the Marketing Communications (Marcomm) team, including press lists, event planning, vendor sourcing, promotional items, and campaign execution.
Support management of orders (business cards, literature, rentals) and maintain inventory on a weekly basis.
Track and report on digital channel performance (social media and website), including organizing and tagging digital media assets.
Monitor and assist with event-related invoices and budget tracking.
Support internal communications, including drafting and scheduling emails, coordinating content for the weekly newsletter, and updating relevant materials.
Assist with campaign initiatives and public relations activities as needed.
Perform miscellaneous administrative tasks to support the team, such as shipping, scheduling and attending meetings with note‑taking, preparing presentations, and maintaining templates.
Requirements
Minimum of 3 years of event planning and coordinating or project management experience (preferably within the event space) , demonstrating the ability to manage timelines, budgets, stakeholders, and multi‑phase event workflows.
Must have marketing work experience
Experience with HubSpot would be beneficial (not required)
Collaborative team member with a positive attitude, adaptable to changing processes and fast‑paced environments.
Strong communicator who builds positive relationships with colleagues, vendors, and internal stakeholders.
Detail‑oriented and organized, ensuring documentation, scheduling, event logistics, and project tasks are completed efficiently and on time.
Proactive problem‑solver who anticipates needs, identifies solutions quickly, and supports smooth operations across teams.
Benefits offered
Medical Plans - Limited coverage with MEC, pharmacy benefits, virtual care, and emotional support
Hospital Indemnity - Cash benefits for hospital stays, surgeries, and diagnostics
Dental & Vision - Coverage for preventive, basic, and major services
Accident & Critical Illness - Lump‑sum or cash benefits for injuries and serious health conditions
Life Insurance & Short‑Term Disability - Income protection and family support (20+ hrs/week required)
Earned Safe & Sick Time - Based on local/state rules
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws...
#J-18808-Ljbffr