Alaska State Troopers
Chambers Judicial Assistant 1 (41-3076) Anchorage Probate/Children's
Alaska State Troopers, Anchorage, Alaska, United States, 99507
The Position
This position will provide administrative support to a team of Magistrate Judges by reviewing case files after hearings, processing documents filed in court, preparing and distributing notices and orders, maintaining accurate calendars, and ensuring all files are properly scanned, tracked, and placed in their designated locations. It generates reports such as motion pull reports and under‑advisement reports, monitors deadlines, prepares pay affidavits, and serves as primary support for Team 2 and Team 3 Magistrates across a range of case types, including CINA, delinquency, domestic violence, civil, and probate matters.
The role also provides direct customer service to parties, attorneys, staff, and the public regarding court procedures and case information, and offers in‑court support by assisting with scheduling, preparing documents during hearings, and serving as a back‑up in‑court clerk when needed. Additionally, it acts as back‑up for other Judicial Assistant desks within the Probate/Children’s Division and performs other duties as assigned to ensure efficient and accurate court operations.
This position is assigned to the court's classified service; incumbents will attain regular status after completion of the initial probationary period.
The Work Environment There are seven Magistrate Judges and three Chambers Judicial Assistants who work together closely. You will be located in the Nesbett Courthouse located on 4th Avenue in downtown Anchorage. You will receive a parking pass for the courthouse parking garage.
Work Hours Full‑time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one‑hour lunch break.
Exceptional Benefits for Full‑Time Employees We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer‑paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs.
Enjoy peace of mind and long‑term security while serving your community.
See http://doa.alaska.gov/drb/index.html for additional information.
LEGAL RIGHT TO ACCEPT EMPLOYMENT The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.
For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov
For information about what state courts do, please watch the following short video: VIDEO: The who, what, when, where and how of state courts
The Alaska Court System is an EEO employer and proudly promotes diversity. Minimum Qualifications Graduation from high school or completion of a General Education Development (GED) certificate. AND Two years of progressively responsible, fully qualified work experience as an administrative assistant.
Substitution: Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for one year of the required administrative assistant work experience. A bachelor's degree from an accredited college will substitute for one year of the required administrative assistant work experience. Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager 1 with the Alaska Court System will substitute for one year of the required administrative assistant work experience.
NOTE: Work experience as a legal administrative assistant is preferred. Positions in this job classification are in the partially‑exempt service and serve at‑will to the appointing authority.
Documents to be Attached to the Application (REQUIRED)
Post‑secondary transcripts, if using education to meet minimum qualifications.
Documents to be Submitted at the Time of Interview (REQUIRED)
Copies of your most recent (2) performance evaluations, if available.
A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.
Work History If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part‑time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
Education If post‑secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.
Selection Procedure Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered not qualified, you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501‑2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
Nepotism Review To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
Background Check A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer no to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264‑8242. The Court System reserves the right to confirm all background information.
Contact Information Recruitment E‑Mail: recruitment@akcourts.gov
Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Phone Number: (907) 264-8242
#J-18808-Ljbffr
The role also provides direct customer service to parties, attorneys, staff, and the public regarding court procedures and case information, and offers in‑court support by assisting with scheduling, preparing documents during hearings, and serving as a back‑up in‑court clerk when needed. Additionally, it acts as back‑up for other Judicial Assistant desks within the Probate/Children’s Division and performs other duties as assigned to ensure efficient and accurate court operations.
This position is assigned to the court's classified service; incumbents will attain regular status after completion of the initial probationary period.
The Work Environment There are seven Magistrate Judges and three Chambers Judicial Assistants who work together closely. You will be located in the Nesbett Courthouse located on 4th Avenue in downtown Anchorage. You will receive a parking pass for the courthouse parking garage.
Work Hours Full‑time court employees are currently scheduled to work 37.5 hours per week. The work hours for this position are Monday – Friday, 8:00 a.m. to 4:30 p.m. with a one‑hour lunch break.
Exceptional Benefits for Full‑Time Employees We offer a competitive benefits package that includes 12 paid holidays, medical, dental, and optional vision coverage, and employer‑paid life insurance. Employees are enrolled in the Public Employees Retirement System (PERS) and the Alaska Supplemental Annuity Plan (SBS), with access to the Alaska Deferred Compensation Plan. Personal leave is accrued for vacation, illness, or personal needs.
Enjoy peace of mind and long‑term security while serving your community.
See http://doa.alaska.gov/drb/index.html for additional information.
LEGAL RIGHT TO ACCEPT EMPLOYMENT The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.
For more information on the Alaska Court System, please visit: http://www.courts.alaska.gov
For information about what state courts do, please watch the following short video: VIDEO: The who, what, when, where and how of state courts
The Alaska Court System is an EEO employer and proudly promotes diversity. Minimum Qualifications Graduation from high school or completion of a General Education Development (GED) certificate. AND Two years of progressively responsible, fully qualified work experience as an administrative assistant.
Substitution: Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for one year of the required administrative assistant work experience. A bachelor's degree from an accredited college will substitute for one year of the required administrative assistant work experience. Twelve months of work experience performing general clerical work that demonstrates work skills equal to those of a Court Case Manager 1 with the Alaska Court System will substitute for one year of the required administrative assistant work experience.
NOTE: Work experience as a legal administrative assistant is preferred. Positions in this job classification are in the partially‑exempt service and serve at‑will to the appointing authority.
Documents to be Attached to the Application (REQUIRED)
Post‑secondary transcripts, if using education to meet minimum qualifications.
Documents to be Submitted at the Time of Interview (REQUIRED)
Copies of your most recent (2) performance evaluations, if available.
A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.
Work History If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part‑time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.
Education If post‑secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.
Selection Procedure Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered not qualified, you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501‑2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.
Nepotism Review To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.
Background Check A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer no to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264‑8242. The Court System reserves the right to confirm all background information.
Contact Information Recruitment E‑Mail: recruitment@akcourts.gov
Mailing Address: 820 West 4th Avenue, Anchorage, AK 99501
Phone Number: (907) 264-8242
#J-18808-Ljbffr