Mount Holyoke College
Communications Administrative Coordinator
Mount Holyoke College, South Hadley, Massachusetts, United States, 01075
Communications Administrative Coordinator
The Communications Administrative Coordinator provides essential administrative and communications support to the Office of Marketing and Communications and the Vice President. This hybrid role ensures smooth operations and contributes to high-visibility internal and external projects through effective coordination, attention to detail, and proactive problem-solving. The ideal candidate is highly organized, professional, and discreet, with strong interpersonal and communication skills. You will help implement process improvements to enhance departmental efficiency. This is a hybrid position; campus presence is required as needed. Essential Duties and Responsibilities:
Process and track departmental invoices, expense reports, and division budget with accuracy.
Coordinate internal/external meetings and retreats for the Vice President, including managing calendars, booking rooms, arranging catering, and preparing materials.
Assist with project management (e.g., in monday.com), sourcing vendors, tracking campus partner deliverables, and confirming final product delivery.
Provide basic formatting for documents/presentations, manage branded promotional item inventory, and maintain the physical collateral archive.
Help plan logistics for institutional events and strategic initiatives (e.g., photo/video shoots).
Help identify and implement tools and technology to streamline department workflows.
Provide general administrative assistance to the Vice President.
Required Qualifications:
Recent college graduate (Communications, Marketing, or Journalism major) OR 1-3 years of relevant work experience (administrative/secretarial, with general knowledge of communications/project management).
Strong proficiency in Google Suite (Gmail, Docs, Sheets, Calendar, etc.).
Ability to manage departmental budget. Highly organized, proactive, and detail-oriented, with excellent time management skills.
Preferred Qualifications: Experience with event/meeting coordination and document formatting/layout.
Excellent written/verbal communication, including proofreading.
Proven ability to handle confidential information discreetly.
Familiarity with platforms like Workday, monday.com, Marketing Cloud, or Canva.
Hiring Range: $60,957 -$68,577 What We Offer: 403(b) Retirement Plan (College contributes 10.5% of salary)
Comprehensive medical, dental, and vision insurance
Flexible Spending Account (FSA)
Disability and Leave Benefits
Life Insurance (College paid coverage 1x salary)
Employee Assistance Program
Tuition Benefits (to Mount Holyoke College or others)
Generous Paid Time Off
Access to Kendall Sports & Dance Complex
Background Checks: Mount Holyoke College is committed to providing a safe and secure environment, supported by qualified employees that will allow all of its students, faculty, staff, and those associated with them to successfully carry out the mission of the college. As a condition of employment, the College will conduct appropriate background checks for all new hires. Mount Holyoke has designated the Office of Human Resources as the office responsible for ensuring that background checks (CORI, SORI, Credit History, and Driver Credential) are completed and utilized in the hiring process and Five College Office of Compliance and Risk Management as the office responsible for facilitating background checks as articulated in this policy. Special Instructions for Applicants: Apply online; application materials must include: A cover letter summarizing interests and qualifications
A complete resume or curriculum vitae
For faculty positions, statements on mentoring, teaching, and research will also be required.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.
The Communications Administrative Coordinator provides essential administrative and communications support to the Office of Marketing and Communications and the Vice President. This hybrid role ensures smooth operations and contributes to high-visibility internal and external projects through effective coordination, attention to detail, and proactive problem-solving. The ideal candidate is highly organized, professional, and discreet, with strong interpersonal and communication skills. You will help implement process improvements to enhance departmental efficiency. This is a hybrid position; campus presence is required as needed. Essential Duties and Responsibilities:
Process and track departmental invoices, expense reports, and division budget with accuracy.
Coordinate internal/external meetings and retreats for the Vice President, including managing calendars, booking rooms, arranging catering, and preparing materials.
Assist with project management (e.g., in monday.com), sourcing vendors, tracking campus partner deliverables, and confirming final product delivery.
Provide basic formatting for documents/presentations, manage branded promotional item inventory, and maintain the physical collateral archive.
Help plan logistics for institutional events and strategic initiatives (e.g., photo/video shoots).
Help identify and implement tools and technology to streamline department workflows.
Provide general administrative assistance to the Vice President.
Required Qualifications:
Recent college graduate (Communications, Marketing, or Journalism major) OR 1-3 years of relevant work experience (administrative/secretarial, with general knowledge of communications/project management).
Strong proficiency in Google Suite (Gmail, Docs, Sheets, Calendar, etc.).
Ability to manage departmental budget. Highly organized, proactive, and detail-oriented, with excellent time management skills.
Preferred Qualifications: Experience with event/meeting coordination and document formatting/layout.
Excellent written/verbal communication, including proofreading.
Proven ability to handle confidential information discreetly.
Familiarity with platforms like Workday, monday.com, Marketing Cloud, or Canva.
Hiring Range: $60,957 -$68,577 What We Offer: 403(b) Retirement Plan (College contributes 10.5% of salary)
Comprehensive medical, dental, and vision insurance
Flexible Spending Account (FSA)
Disability and Leave Benefits
Life Insurance (College paid coverage 1x salary)
Employee Assistance Program
Tuition Benefits (to Mount Holyoke College or others)
Generous Paid Time Off
Access to Kendall Sports & Dance Complex
Background Checks: Mount Holyoke College is committed to providing a safe and secure environment, supported by qualified employees that will allow all of its students, faculty, staff, and those associated with them to successfully carry out the mission of the college. As a condition of employment, the College will conduct appropriate background checks for all new hires. Mount Holyoke has designated the Office of Human Resources as the office responsible for ensuring that background checks (CORI, SORI, Credit History, and Driver Credential) are completed and utilized in the hiring process and Five College Office of Compliance and Risk Management as the office responsible for facilitating background checks as articulated in this policy. Special Instructions for Applicants: Apply online; application materials must include: A cover letter summarizing interests and qualifications
A complete resume or curriculum vitae
For faculty positions, statements on mentoring, teaching, and research will also be required.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.