Amazon is hiring: Executive Assistant, Advertising Finance in New York

Description

Do you believe that details matter and want to be part of a growing, global team? If you enjoy working in an environment that fosters career development, ownership, with opportunity to optimize processes this is the role for you.

We are looking for a bright, well organized and self-motivated Executive Assistant to support 3 Directors in the Ads Finance team. The team is looking for a driven individual with a history of high performance to support this growing organization.

This role requires five (5) days a week in office.

Key job responsibilities

• Management of complex calendar and scheduling to support the Directors.
• Manage both domestic and international travel and process expense reports.
• Organize, execute, and assist with team activities (staff meeting agendas, all‑hands meetings, off‑sites, and team social events).
• Assist the EA team to foster a cohesive and effective work environment.
• Work closely with the leadership team and other Executive Assistants across the organization to provide support to the organization.

A day in the life

• Proactively manage complex calendars to ensure deliverables are met.
• Coordinate calendars across multiple teams to proactively plan for key business cycles.
• Effectively and proactively support Directors and other team members.
• Act as a gatekeeper by balancing customer obsession and backbone.
• Ensure timely action by organizing, prioritizing, and addressing sensitive, confidential information and requests.
• Submit expense reports.
• Coordinate global schedules, travel arrangements, and seamless meeting logistics in a cost‑effective manner.
• Coordinate closely with Recruiting teams, Facilities team, HR team, and other Executive Assistants within the Finance Operations and the larger Amazon community.
• Drive completion of key deliverables and other items.
• Assist with event coordination (including team meetings and morale events).
• Creatively solve complex problems while building sustainable, scalable mechanisms.