American College of Surgeons is hiring: Program Administrator, Video-based Educa

Program Administrator, Video-based Education

American College of Surgeons, Chicago, IL

Join our team! The Program Administrator for Video-based Education coordinates and supports Video-based Education and Meet the Expert sessions for Clinical Congress.

Summary: The Administrator will provide administrative coordination and support for Video-based Education and Meet the Expert sessions for Clinical Congress, including committee management, faculty communication, budgeting, vendor coordination, and overall program planning. The role requires a high level of independence, organizational skill, and collaboration across divisions.

Location & Schedule: Chicago office, hybrid role: 3 days per week in the office / 2 days remote.

Salary: $67,000 – $75,000 (commensurate with experience).

Responsibilities

• Administer the call for videos, including vendor coordination for submission site, monitoring submissions, answering author questions, and managing the review and notification process for 350+ videos.
• Schedule and coordinate all Video-Based Education Sessions at Clinical Congress.
• Manage administrative tasks for the Video-Based Committee, including communication and special webinars.
• Schedule and organize committee meetings, prepare and distribute meeting materials, agendas, and minutes.
• Coordinate the selection process for icons in surgery and support production of videos with selected icons.
• Schedule and manage Meet the Expert sessions.
• Provide cross-coverage support for the Clinical Congress team.
• Retain, organize, and catalog video-based education and sessions.
• Collaborate with division and other relevant divisions to facilitate distribution and utilization of educational materials.

Required Education and/or Experience

• Bachelor’s degree or higher from an accredited college or university.
• At least 3+ years of overall program or project management experience (associations, professional societies, healthcare, and/or education preferred).
• Experience working with committees is a plus.
• Excellent verbal and written communication skills.
• Strong customer service orientation and ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) required; video editing and management experience preferred.

Comprehensive Benefits

• Vacation, personal, and sick hours including 13 paid holidays per year.
• Hybrid office schedule.
• Medical — comprehensive coverage through BlueCross BlueShield.
• Dental, Vision, and Prescription drug program.
• 403(b) Matching Program.
• Pension Plan.
• Employee Assistance Program.
• Short Term / Long Term Disability.
• Life Insurance.
• Domestic Partner Coverage.

EEO & Accommodations The American College of Surgeons is committed to providing reasonable accommodations to individuals with disabilities. Please contact recruitment@facs.org or call (312) 202-5000 to request assistance.

Seniority level: Associate | Employment type: Full-time | Job function: Administrative and Customer Service