Harris-Stowe State University
Administrative Assistant - Editor
Harris-Stowe State University, Saint Louis, Missouri, United States, 63146
Job Description
Harris‑Stowe State University is a historically Black institution located in mid‑town St. Louis, Missouri. We are seeking a meticulous administrative assistant/manuscript editor to assist in preparing research manuscripts and written media for publication. The focus will be on studies investigating the generational and gestational effects of light pollution on pregnancy. This is a limited‑time, grant‑funded position.
Essential Functions
Establish a brand for the lab within the academic space.
Manage the submission process to academic journals.
Work closely with researchers to refine and improve manuscript drafts.
Assist in the preparation of figures, tables, and references.
Edit and proofread research manuscripts for clarity, grammar, and scientific accuracy.
Ensure manuscripts adhere to journal guidelines and formatting requirements.
Maintain and store the manuscripts and data for future use.
Assist in the preparation of laboratory reports and presentations.
Provide guidance and support to senior faculty and undergraduate researchers in the development and delivery of all aspects of the grant.
Other duties as indicated by the PI of the grant.
Minimum Education and Experience
Bachelor’s degree in English, Journalism, Biology, or a related field; advanced degree preferred.
Strong attention to detail and excellent grammar skills.
Familiarity with academic publishing standards and guidelines.
Proven experience in scientific editing and writing.
Ability to work independently and as part of a team.
Excellent communication skills.
Preferred Qualifications
Excellent grant writing skills.
Works well with EndNote, Trello, Canva and Office 365.
Knowledge, Skills and Abilities Knowledge
Scientific Writing and Editing: familiarity with academic publishing standards, peer‑reviewed journal requirements, and manuscript submission processes.
Neurological Terminology: basic understanding of neurobiology concepts.
Citation and Reference Management: experience with EndNote, Zotero, or Mendeley.
Publishing Platforms: familiarity with Elsevier Editorial System, ScholarOne, or other journal submission portals.
Ethical Guidelines and Compliance: knowledge of authorship criteria, conflict of interest disclosures, and plagiarism checks.
Project Management: basic understanding of managing multiple manuscript drafts and deadlines.
Skills
Administrative Coordination: scheduling meetings, coordinating with research teams, and managing correspondence.
Writing and Editing: strong skills in scientific writing, editing, and manuscript formatting.
Collaboration and Communication: excellent communication skills to liaise between researchers, co‑authors, and editors.
Time Management: ability to prioritize tasks and meet deadlines.
Software Proficiency: Microsoft Office (Word), Google Docs, Slack, Trello, Asana.
Data Organization: managing figures, tables, supplemental materials.
Abilities
Adaptability: quickly adapting to different journal requirements and submission systems.
Understanding Scientific Content: interpreting and summarizing scientific content.
Collaborative Problem Solving: working with researchers to solve manuscript preparation issues.
Professional Discretion: handling sensitive research data with confidentiality.
Proactive and Self‑Motivated: independently driving manuscript progress.
Process Management: managing and tracking manuscript progress.
Multi‑Tasking and Prioritization: handling multiple projects simultaneously.
Physical Requirements
May need to lift up to 10 pounds occasionally.
Light work: walking or standing to a significant degree.
Working Conditions
Typical office environment; very limited exposure to physical risk.
EOE Statement Harris‑Stowe State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
HSSU management reserves the right to amend and change the responsibilities to meet business and organizational needs as necessary.
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Essential Functions
Establish a brand for the lab within the academic space.
Manage the submission process to academic journals.
Work closely with researchers to refine and improve manuscript drafts.
Assist in the preparation of figures, tables, and references.
Edit and proofread research manuscripts for clarity, grammar, and scientific accuracy.
Ensure manuscripts adhere to journal guidelines and formatting requirements.
Maintain and store the manuscripts and data for future use.
Assist in the preparation of laboratory reports and presentations.
Provide guidance and support to senior faculty and undergraduate researchers in the development and delivery of all aspects of the grant.
Other duties as indicated by the PI of the grant.
Minimum Education and Experience
Bachelor’s degree in English, Journalism, Biology, or a related field; advanced degree preferred.
Strong attention to detail and excellent grammar skills.
Familiarity with academic publishing standards and guidelines.
Proven experience in scientific editing and writing.
Ability to work independently and as part of a team.
Excellent communication skills.
Preferred Qualifications
Excellent grant writing skills.
Works well with EndNote, Trello, Canva and Office 365.
Knowledge, Skills and Abilities Knowledge
Scientific Writing and Editing: familiarity with academic publishing standards, peer‑reviewed journal requirements, and manuscript submission processes.
Neurological Terminology: basic understanding of neurobiology concepts.
Citation and Reference Management: experience with EndNote, Zotero, or Mendeley.
Publishing Platforms: familiarity with Elsevier Editorial System, ScholarOne, or other journal submission portals.
Ethical Guidelines and Compliance: knowledge of authorship criteria, conflict of interest disclosures, and plagiarism checks.
Project Management: basic understanding of managing multiple manuscript drafts and deadlines.
Skills
Administrative Coordination: scheduling meetings, coordinating with research teams, and managing correspondence.
Writing and Editing: strong skills in scientific writing, editing, and manuscript formatting.
Collaboration and Communication: excellent communication skills to liaise between researchers, co‑authors, and editors.
Time Management: ability to prioritize tasks and meet deadlines.
Software Proficiency: Microsoft Office (Word), Google Docs, Slack, Trello, Asana.
Data Organization: managing figures, tables, supplemental materials.
Abilities
Adaptability: quickly adapting to different journal requirements and submission systems.
Understanding Scientific Content: interpreting and summarizing scientific content.
Collaborative Problem Solving: working with researchers to solve manuscript preparation issues.
Professional Discretion: handling sensitive research data with confidentiality.
Proactive and Self‑Motivated: independently driving manuscript progress.
Process Management: managing and tracking manuscript progress.
Multi‑Tasking and Prioritization: handling multiple projects simultaneously.
Physical Requirements
May need to lift up to 10 pounds occasionally.
Light work: walking or standing to a significant degree.
Working Conditions
Typical office environment; very limited exposure to physical risk.
EOE Statement Harris‑Stowe State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
HSSU management reserves the right to amend and change the responsibilities to meet business and organizational needs as necessary.
#J-18808-Ljbffr