Harris-Stowe State University
Administrative Assistant - Editor
Harris-Stowe State University, Saint Louis, Missouri, United States, 63146
Harris‑Stowe State University
Harris‑Stowe State University is a historically Black institution (HBCU) located in the heart of vibrant mid‑town St. Louis, Missouri. The campus is minutes from the Gateway Arch, St. Louis Zoo, museums, Forest Park, and other cultural and educational institutions.
Job Summary We are seeking a meticulous Administrative Assistant/Manuscript Editor to assist in preparing research manuscripts and written media for publication. The focus is on studies investigating the generational and gestational effects of light pollution on pregnancy. The role also includes maintaining mini‑articles for media promotion of the lab and coordinating communications among lab members and stakeholders. This limited‑time position is funded by a grant. The ideal candidate will have a strong background in scientific writing and editing.
Essential Functions Strategic Leadership
Establish a brand for the lab within the academic space.
Manage the submission process to academic journals.
Stay abreast of industry trends, emerging technologies, and best practices in neurobiology.
Program Development and Management
Work closely with researchers to refine and improve manuscript drafts.
Assist in the preparation of figures, tables, and references.
Quality Assurance
Edit and proofread research manuscripts for clarity, grammar, and scientific accuracy.
Ensure manuscripts adhere to journal guidelines and formatting requirements.
Maintain and store manuscripts and data for future use.
Faculty Support and Development
Assist in the preparation of laboratory reports and presentations.
Provide guidance and support to senior faculty and undergraduate researchers in the development and delivery of all aspects of the grant.
Other duties as indicated by the PI of the grant.
Minimum Education and Experience
Bachelor’s degree in English, Journalism, Biology, or a related field; advanced degree preferred.
Strong attention to detail and excellent grammar skills.
Familiarity with academic publishing standards and guidelines.
Proven experience in scientific editing and writing.
Ability to work independently and as part of a team.
Excellent communication skills.
Preferred Qualifications
Excellent grant writing skills.
Works well with EndNote, Trello, Canva, and Office 365.
Knowledge
Scientific Writing and Editing: Knowledge of scientific writing, particularly in the field of neuroscience or neurobiology. Familiarity with academic publishing standards and manuscript submission processes.
Neurological Terminology: Understanding of neurological terminology, key concepts, and methodologies.
Citation and Reference Management: Knowledge of citation styles (APA, Chicago, AMA) and experience with EndNote, Zotero, or Mendeley.
Publishing Platforms: Familiarity with Elsevier Editorial System, ScholarOne, or other journal‑specific submission portals.
Ethical Guidelines and Compliance: Knowledge of ethical guidelines for scientific research, including authorship criteria, conflict of interest disclosures, and plagiarism checks.
Project Management: Basic understanding of project management principles and time‑management techniques.
Basic Neuroscience Concepts: Familiarity with neuroanatomy, neurophysiology, and common experimental techniques.
Skills
Administrative Coordination: Proficiency in handling administrative tasks such as scheduling meetings and coordinating with research teams.
Writing and Editing: Strong skills in scientific writing and editing. Ability to refine drafts and ensure clarity.
Manuscript Formatting: Experience formatting manuscripts according to journal guidelines.
Collaboration and Communication: Excellent communication skills to liaise between researchers, co‑authors, and editors.
Time Management: Ability to handle multiple manuscripts and administrative tasks simultaneously.
Attention to Detail: Meticulous attention to detail when reviewing manuscripts.
Software Proficiency: Skilled with Microsoft Office Suite, Google Docs, and manuscript submission software.
Data Organization: Ability to organize and manage data files associated with manuscripts.
Abilities
Adaptability: Ability to quickly adapt to different journal requirements and submission systems.
Understanding Scientific Content: Ability to understand, interpret, and summarize scientific content within neurology or neuroscience.
Collaborative Problem Solving: Ability to work collaboratively with researchers to solve problems during manuscript preparation.
Professional Discretion: Ability to handle sensitive research data with discretion.
Proactive and Self‑Motivated: Strong ability to work independently and follow up on tasks.
Process Management: Ability to manage and track manuscript progress and inform stakeholders.
Multi‑Tasking and Prioritization: Ability to handle multiple projects while prioritizing critical tasks.
Supervisory Responsibility None
Physical Requirements
Ability to exert up to 10 pounds of force occasionally, or a negligible amount of force constantly.
Light work usually requires walking or standing to a significant degree.
Working Conditions and Environment
Work is routinely performed in a typical interior/office environment.
Very limited or no exposure to physical risk.
Phone Calls Due to the large number of applications submitted and the high volume of applicant inquiries we receive regarding the status of applications, we are unable to accept phone calls or walk‑in inquiries regarding applicant status. Only those candidates selected for interviews will be contacted.
Equal Opportunity Employer Statement Harris‑Stowe State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Seniority Level Entry level
Employment Type Full‑time
Job Function Marketing, Public Relations, and Writing/Editing
Industries E‑Learning Providers
Referrals Referrals increase your chances of interviewing at Harris‑Stowe State University by 2x.
#J-18808-Ljbffr
Job Summary We are seeking a meticulous Administrative Assistant/Manuscript Editor to assist in preparing research manuscripts and written media for publication. The focus is on studies investigating the generational and gestational effects of light pollution on pregnancy. The role also includes maintaining mini‑articles for media promotion of the lab and coordinating communications among lab members and stakeholders. This limited‑time position is funded by a grant. The ideal candidate will have a strong background in scientific writing and editing.
Essential Functions Strategic Leadership
Establish a brand for the lab within the academic space.
Manage the submission process to academic journals.
Stay abreast of industry trends, emerging technologies, and best practices in neurobiology.
Program Development and Management
Work closely with researchers to refine and improve manuscript drafts.
Assist in the preparation of figures, tables, and references.
Quality Assurance
Edit and proofread research manuscripts for clarity, grammar, and scientific accuracy.
Ensure manuscripts adhere to journal guidelines and formatting requirements.
Maintain and store manuscripts and data for future use.
Faculty Support and Development
Assist in the preparation of laboratory reports and presentations.
Provide guidance and support to senior faculty and undergraduate researchers in the development and delivery of all aspects of the grant.
Other duties as indicated by the PI of the grant.
Minimum Education and Experience
Bachelor’s degree in English, Journalism, Biology, or a related field; advanced degree preferred.
Strong attention to detail and excellent grammar skills.
Familiarity with academic publishing standards and guidelines.
Proven experience in scientific editing and writing.
Ability to work independently and as part of a team.
Excellent communication skills.
Preferred Qualifications
Excellent grant writing skills.
Works well with EndNote, Trello, Canva, and Office 365.
Knowledge
Scientific Writing and Editing: Knowledge of scientific writing, particularly in the field of neuroscience or neurobiology. Familiarity with academic publishing standards and manuscript submission processes.
Neurological Terminology: Understanding of neurological terminology, key concepts, and methodologies.
Citation and Reference Management: Knowledge of citation styles (APA, Chicago, AMA) and experience with EndNote, Zotero, or Mendeley.
Publishing Platforms: Familiarity with Elsevier Editorial System, ScholarOne, or other journal‑specific submission portals.
Ethical Guidelines and Compliance: Knowledge of ethical guidelines for scientific research, including authorship criteria, conflict of interest disclosures, and plagiarism checks.
Project Management: Basic understanding of project management principles and time‑management techniques.
Basic Neuroscience Concepts: Familiarity with neuroanatomy, neurophysiology, and common experimental techniques.
Skills
Administrative Coordination: Proficiency in handling administrative tasks such as scheduling meetings and coordinating with research teams.
Writing and Editing: Strong skills in scientific writing and editing. Ability to refine drafts and ensure clarity.
Manuscript Formatting: Experience formatting manuscripts according to journal guidelines.
Collaboration and Communication: Excellent communication skills to liaise between researchers, co‑authors, and editors.
Time Management: Ability to handle multiple manuscripts and administrative tasks simultaneously.
Attention to Detail: Meticulous attention to detail when reviewing manuscripts.
Software Proficiency: Skilled with Microsoft Office Suite, Google Docs, and manuscript submission software.
Data Organization: Ability to organize and manage data files associated with manuscripts.
Abilities
Adaptability: Ability to quickly adapt to different journal requirements and submission systems.
Understanding Scientific Content: Ability to understand, interpret, and summarize scientific content within neurology or neuroscience.
Collaborative Problem Solving: Ability to work collaboratively with researchers to solve problems during manuscript preparation.
Professional Discretion: Ability to handle sensitive research data with discretion.
Proactive and Self‑Motivated: Strong ability to work independently and follow up on tasks.
Process Management: Ability to manage and track manuscript progress and inform stakeholders.
Multi‑Tasking and Prioritization: Ability to handle multiple projects while prioritizing critical tasks.
Supervisory Responsibility None
Physical Requirements
Ability to exert up to 10 pounds of force occasionally, or a negligible amount of force constantly.
Light work usually requires walking or standing to a significant degree.
Working Conditions and Environment
Work is routinely performed in a typical interior/office environment.
Very limited or no exposure to physical risk.
Phone Calls Due to the large number of applications submitted and the high volume of applicant inquiries we receive regarding the status of applications, we are unable to accept phone calls or walk‑in inquiries regarding applicant status. Only those candidates selected for interviews will be contacted.
Equal Opportunity Employer Statement Harris‑Stowe State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
Seniority Level Entry level
Employment Type Full‑time
Job Function Marketing, Public Relations, and Writing/Editing
Industries E‑Learning Providers
Referrals Referrals increase your chances of interviewing at Harris‑Stowe State University by 2x.
#J-18808-Ljbffr