The Publisher Hotel
Accounts Receivable Clerk, The Publisher Hotel,Fredericksburg VA
The Publisher Hotel, Fredericksburg, Virginia, us, 22403
Accounts Receivable Clerk, The Publisher Hotel, Fredericksburg, VA
Full Time Accounting Location: Fredericksburg, VA, US
Salary Range: $17.00 to $20.00 per hour
Job Purpose This position is to manage the billing of payments for group and company accounts and ensure timely payment of such accounts.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
Identify groups and events to be billed collectively and work with the sales department to ensure a valid method of payment is obtained.
Process applications for direct bill privileges, including checking references, and making a recommendation to the controller.
Prepare and audit all group bills for accuracy, post adjustments as necessary, and close out completed group and event bills.
Invoice approved direct bill clients and ensure timely payment.
Maintain active and paid accounts receivable files to support all direct bill invoices.
Respond to disputes issued by the major credit card companies.
Respond to billing-related questions and requests from the sales department.
Assist individual guests with billing-related questions and requests as necessary.
Maintain log and sufficient backup for tax‑exempt accounts and guests.
Respond to all discrepancies on all invoices monthly to ensure the accounts are in balance.
Respond to all other inquiries and provide support to other departments to ensure compliance with policies and procedures established by the hotel.
Perform all other duties as assigned by management.
Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Required Skills / Abilities
Ability to key punch data into a computer keyboard or calculator in an accurate and timely manner.
Ability to remain calm under stress in a fast‑paced work area with considerable noise and frequent interruptions.
Must be able to operate office machines with a high degree of speed and accuracy.
Basic mathematic skills, including arithmetic and basic algebra.
Ability to obtain any government‑required licenses or certificates.
Desired Software Proficiencies
Ability to use computer software including Microsoft Word, Excel, Outlook, Internet Explorer, and the property management system and accounting software utilized by the hotel.
Supervisory Responsibilities None
Education / Experience
High school degree or equivalent.
Proof of authorization/eligibility to work in the United States.
College degree preferred, ideally in accounting, finance, or other related areas (not required).
Accounting experience preferable but not required.
Prior hotel experience preferable but not required.
Physical Requirements
Long periods of sitting required.
Repetitive motion of hands, wrists, and fingers required to a large degree (potentially up to 75% of work day).
Occasional standing, walking, sitting, use of hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear; and occasionally lift or move office products and supplies up to 20 pounds.
Must maintain a neat, clean, and well‑groomed appearance (specific standards available).
Amazing Benefits at a Glance
Team Driven and Values Based Culture
Employee Assistance Program
Reduced Room Rates throughout the portfolio
Third Party Perks (Movie Tickets, Attractions, Other)
#J-18808-Ljbffr
Salary Range: $17.00 to $20.00 per hour
Job Purpose This position is to manage the billing of payments for group and company accounts and ensure timely payment of such accounts.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
Identify groups and events to be billed collectively and work with the sales department to ensure a valid method of payment is obtained.
Process applications for direct bill privileges, including checking references, and making a recommendation to the controller.
Prepare and audit all group bills for accuracy, post adjustments as necessary, and close out completed group and event bills.
Invoice approved direct bill clients and ensure timely payment.
Maintain active and paid accounts receivable files to support all direct bill invoices.
Respond to disputes issued by the major credit card companies.
Respond to billing-related questions and requests from the sales department.
Assist individual guests with billing-related questions and requests as necessary.
Maintain log and sufficient backup for tax‑exempt accounts and guests.
Respond to all discrepancies on all invoices monthly to ensure the accounts are in balance.
Respond to all other inquiries and provide support to other departments to ensure compliance with policies and procedures established by the hotel.
Perform all other duties as assigned by management.
Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Required Skills / Abilities
Ability to key punch data into a computer keyboard or calculator in an accurate and timely manner.
Ability to remain calm under stress in a fast‑paced work area with considerable noise and frequent interruptions.
Must be able to operate office machines with a high degree of speed and accuracy.
Basic mathematic skills, including arithmetic and basic algebra.
Ability to obtain any government‑required licenses or certificates.
Desired Software Proficiencies
Ability to use computer software including Microsoft Word, Excel, Outlook, Internet Explorer, and the property management system and accounting software utilized by the hotel.
Supervisory Responsibilities None
Education / Experience
High school degree or equivalent.
Proof of authorization/eligibility to work in the United States.
College degree preferred, ideally in accounting, finance, or other related areas (not required).
Accounting experience preferable but not required.
Prior hotel experience preferable but not required.
Physical Requirements
Long periods of sitting required.
Repetitive motion of hands, wrists, and fingers required to a large degree (potentially up to 75% of work day).
Occasional standing, walking, sitting, use of hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear; and occasionally lift or move office products and supplies up to 20 pounds.
Must maintain a neat, clean, and well‑groomed appearance (specific standards available).
Amazing Benefits at a Glance
Team Driven and Values Based Culture
Employee Assistance Program
Reduced Room Rates throughout the portfolio
Third Party Perks (Movie Tickets, Attractions, Other)
#J-18808-Ljbffr