Foundation Marketing
Executive Marketing & Outreach Assistant
Foundation Marketing, California, Missouri, United States, 65018
Executive Marketing & Outreach Assistant
– Foundation Marketing
Foundation is a B2B content marketing agency that helps some of the world’s most respected brands, including Canva, Bitly, and Procore, build content systems that drive measurable growth. We specialize in content strategy, SEO, and AI‑driven distribution frameworks rooted in data and creativity. Our team values bold thinking, clear results, and a bias toward action.
Core Responsibilities
Speaking Engagements & Outreach
Research and identify communities, executive roundtables, marketing associations, and industry groups (virtual and in‑person) where leadership can speak.
Conduct outreach to organizers to pitch leadership as a speaker, coordinate logistics, and confirm bookings.
Maintain a speaker pipeline tracker in Airtable or Notion (with topics, deadlines, contacts, status).
Support with presentation prep (bios, headshots, topic descriptions, and talk summaries).
Awards Research & Applications
Identify relevant marketing, agency, leadership, and entrepreneurship awards (e.g., Content Marketing Awards, Adweek Fastest Growing Agencies, Globe & Mail Growth 500, etc.).
Draft and submit award applications, collaborating with Foundation’s leadership and marketing teams for case study materials.
Maintain a master list of awards with deadlines, eligibility, and submission criteria.
Social Media & Brand Management
Support scheduling, posting, and monitoring across LinkedIn, X (Twitter), and Instagram, based on Ross’s content drafts or pre‑approved assets.
Manage posting calendar (Notion, Buffer, or Later) and coordinate with design/copy teams for creative assets.
Track engagement, performance, and repurpose high‑performing posts into threads, carousels, or email content.
Executive Support & EA Collaboration
Work closely with Ross’s Executive Assistant to handle complementary tasks:
Draft outreach emails, follow‑ups, and reminders.
Manage recurring lists (speaking pipeline, award deadlines, media opportunities).
Assist with admin tasks like booking travel for speaking gigs or coordinating media appearances.
Be a second layer of execution—picking up projects or loose ends that free the EA to focus on higher‑level coordination.
Ideal Candidate
2–5 years experience in marketing, communications, PR, or executive assistance.
Excellent written communication and organizational skills.
Experience using tools like Notion, ClickUp, Google Workspace, and HubSpot (bonus).
Comfortable reaching out cold to professional organizations and executives.
Proactive, detail‑oriented, and energized by fast‑paced, entrepreneurial environments.
Success Metrics
Receive a 90%+ satisfaction rating from the CEO, EA, and Marketing team based on quarterly internal feedback on communication, reliability, and quality of work.
Demonstrate proactive initiative by identifying and leading at least one process improvement or new opportunity per quarter that enhances visibility or efficiency.
Build and maintain an up‑to‑date master database of award timelines, eligibility, and historical submissions to streamline future entries.
Consistently maintain a pipeline of 20+ qualified opportunities for speaking engagements, roundtables, or partnerships each quarter.
Achieve 3–5 confirmed speaking engagements per quarter that align with Foundation’s brand positioning and target audiences.
Position Details
Full‑time (Monday to Friday, ~40 hours per week)
Remote – Canadian employee or global contractor
Immediate Benefits
TECH BUDGET – We will give you a budget to buy the gadgets and tech you need to execute. Note: This benefit is available to residents of Canada only.
100% REMOTE – Flexible work environment—you can work from any location.
ALL NATIONAL HOLIDAYS – We offer time off for all national holidays in the countries we operate in.
Benefits After Three Months
PAID TIME OFF – Two weeks minimum paid vacation days.
WELLNESS & FITNESS COVERAGE – We cover all team members’ costs for gym or yoga memberships. You have to keep the mind right to keep the grind right.
EDUCATION REIMBURSEMENT – Monthly stipend to encourage learning.
COMPETITIVE MEDICAL & DENTAL BENEFITS – We offer a competitive dental and healthcare benefits plan for colleagues and their families.
How To Apply As part of your application, please complete the Culture Index survey. This must be submitted to be considered for the role. Once completed, follow the link below to submit your application form for the position.
#J-18808-Ljbffr
– Foundation Marketing
Foundation is a B2B content marketing agency that helps some of the world’s most respected brands, including Canva, Bitly, and Procore, build content systems that drive measurable growth. We specialize in content strategy, SEO, and AI‑driven distribution frameworks rooted in data and creativity. Our team values bold thinking, clear results, and a bias toward action.
Core Responsibilities
Speaking Engagements & Outreach
Research and identify communities, executive roundtables, marketing associations, and industry groups (virtual and in‑person) where leadership can speak.
Conduct outreach to organizers to pitch leadership as a speaker, coordinate logistics, and confirm bookings.
Maintain a speaker pipeline tracker in Airtable or Notion (with topics, deadlines, contacts, status).
Support with presentation prep (bios, headshots, topic descriptions, and talk summaries).
Awards Research & Applications
Identify relevant marketing, agency, leadership, and entrepreneurship awards (e.g., Content Marketing Awards, Adweek Fastest Growing Agencies, Globe & Mail Growth 500, etc.).
Draft and submit award applications, collaborating with Foundation’s leadership and marketing teams for case study materials.
Maintain a master list of awards with deadlines, eligibility, and submission criteria.
Social Media & Brand Management
Support scheduling, posting, and monitoring across LinkedIn, X (Twitter), and Instagram, based on Ross’s content drafts or pre‑approved assets.
Manage posting calendar (Notion, Buffer, or Later) and coordinate with design/copy teams for creative assets.
Track engagement, performance, and repurpose high‑performing posts into threads, carousels, or email content.
Executive Support & EA Collaboration
Work closely with Ross’s Executive Assistant to handle complementary tasks:
Draft outreach emails, follow‑ups, and reminders.
Manage recurring lists (speaking pipeline, award deadlines, media opportunities).
Assist with admin tasks like booking travel for speaking gigs or coordinating media appearances.
Be a second layer of execution—picking up projects or loose ends that free the EA to focus on higher‑level coordination.
Ideal Candidate
2–5 years experience in marketing, communications, PR, or executive assistance.
Excellent written communication and organizational skills.
Experience using tools like Notion, ClickUp, Google Workspace, and HubSpot (bonus).
Comfortable reaching out cold to professional organizations and executives.
Proactive, detail‑oriented, and energized by fast‑paced, entrepreneurial environments.
Success Metrics
Receive a 90%+ satisfaction rating from the CEO, EA, and Marketing team based on quarterly internal feedback on communication, reliability, and quality of work.
Demonstrate proactive initiative by identifying and leading at least one process improvement or new opportunity per quarter that enhances visibility or efficiency.
Build and maintain an up‑to‑date master database of award timelines, eligibility, and historical submissions to streamline future entries.
Consistently maintain a pipeline of 20+ qualified opportunities for speaking engagements, roundtables, or partnerships each quarter.
Achieve 3–5 confirmed speaking engagements per quarter that align with Foundation’s brand positioning and target audiences.
Position Details
Full‑time (Monday to Friday, ~40 hours per week)
Remote – Canadian employee or global contractor
Immediate Benefits
TECH BUDGET – We will give you a budget to buy the gadgets and tech you need to execute. Note: This benefit is available to residents of Canada only.
100% REMOTE – Flexible work environment—you can work from any location.
ALL NATIONAL HOLIDAYS – We offer time off for all national holidays in the countries we operate in.
Benefits After Three Months
PAID TIME OFF – Two weeks minimum paid vacation days.
WELLNESS & FITNESS COVERAGE – We cover all team members’ costs for gym or yoga memberships. You have to keep the mind right to keep the grind right.
EDUCATION REIMBURSEMENT – Monthly stipend to encourage learning.
COMPETITIVE MEDICAL & DENTAL BENEFITS – We offer a competitive dental and healthcare benefits plan for colleagues and their families.
How To Apply As part of your application, please complete the Culture Index survey. This must be submitted to be considered for the role. Once completed, follow the link below to submit your application form for the position.
#J-18808-Ljbffr