Whitehall Fire Department
PT Library Media Specialist Secretary
Whitehall Fire Department, Whitehall, Pennsylvania, United States, 18052
Position Type:
Secretarial Staff/Secretarial Staff : Secretary
Date Posted: 11/10/2025
Location: Zephyr Elementary School
Date Available: TBD
Closing Date: Until Filled The primary function of the Library/Building Secretary position is to facilitate and support any and all necessary secretarial functions in the library and handle correspondence for the efficient operation of schools. In addition, this position shall also include additional related duties as defined by the building administration.
Qualifications: High School Diploma Experience in secretarial duties. Pleasant, cooperative, and professional personality. Must present a positive and professional image of the school district. Proven computer skills and advanced knowledge in Google Workspace/ Library Software for Education. Familiar with computer functions and data entry. Proven office operation skills (filing, record keeping, task management, etc.) Above-average communication skills. Experience:
At least one year of successful experience in an office setting. Experience in the use of technology required. Functions/Duties/Responsibilities:
The part-time Library/Building Secretary is responsible to:
Monitor students in the library when the library specialist is teaching. Assist students with book selection and computer usage. Data entry, running overdue notices, some cataloging, and circulating books. Assist students in computer class and troubleshoot computer and printer problems. Process new books and delete lost copies and damaged books from the automated system. Scan books for inventory. Work at the circulation desk to answer student and faculty questions. Check books into the library automation system and out to students who need books. Shelve books and maintain shelves. Assist the library specialist with preparation for author visits and other necessary duties. Pull books for library displays and for teachers' research classes. Order supplies for library. Repair books as required. Ensure that magazines are received according to subscriptions. Complete laminating work. Assist school visitors and parents in any manner necessary. Assist with office and school duplicating work. Work in cooperation with all office personnel as needed. Update all rosters in student-used programs and manage reports in those programs. Sort and distribute daily mail. Complete additional duties as assigned by the building Principal
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to handle or feel; reach with hands and arms; talk and hear. The employee may regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Must be able to hear (40 decibel maximum) and verbally communicate.
Work Environment:
The noise level in this environment is quiet to loud, depending on the activity in the particular part of the day.
The information contained in this position description is in compliance with state and federal law (ADA, EEOC).
Terms of Employment:
Salary, work year, and other terms and conditions of employment as established by contract between Whitehall-Coplay School District, Superintendent, and the Whitehall-Coplay School District Board of Directors.
Physical Requirements which are requisite to complete the functions/duties/responsibilities listed above
Ability to stand, bend, stoop, sit, lift, reach, communicate (vision, hearing, and speech), carry, or convey sufficient weight to safely and effectively carry out functions, duties, and responsibilities. Ability to independently ambulate in and around school buildings and office areas. Ability to travel to and from assigned work locations without employer support.
This job description may be updated and/or altered at the sole discretion of the employer.
To perform this job successfully, an individual must be able to perform each primary function/ duty/responsibility at acceptable standards as set by the employer. In accordance with both state and/or federal law, reasonable accommodations will be considered upon employee request.
Date Posted: 11/10/2025
Location: Zephyr Elementary School
Date Available: TBD
Closing Date: Until Filled The primary function of the Library/Building Secretary position is to facilitate and support any and all necessary secretarial functions in the library and handle correspondence for the efficient operation of schools. In addition, this position shall also include additional related duties as defined by the building administration.
Qualifications: High School Diploma Experience in secretarial duties. Pleasant, cooperative, and professional personality. Must present a positive and professional image of the school district. Proven computer skills and advanced knowledge in Google Workspace/ Library Software for Education. Familiar with computer functions and data entry. Proven office operation skills (filing, record keeping, task management, etc.) Above-average communication skills. Experience:
At least one year of successful experience in an office setting. Experience in the use of technology required. Functions/Duties/Responsibilities:
The part-time Library/Building Secretary is responsible to:
Monitor students in the library when the library specialist is teaching. Assist students with book selection and computer usage. Data entry, running overdue notices, some cataloging, and circulating books. Assist students in computer class and troubleshoot computer and printer problems. Process new books and delete lost copies and damaged books from the automated system. Scan books for inventory. Work at the circulation desk to answer student and faculty questions. Check books into the library automation system and out to students who need books. Shelve books and maintain shelves. Assist the library specialist with preparation for author visits and other necessary duties. Pull books for library displays and for teachers' research classes. Order supplies for library. Repair books as required. Ensure that magazines are received according to subscriptions. Complete laminating work. Assist school visitors and parents in any manner necessary. Assist with office and school duplicating work. Work in cooperation with all office personnel as needed. Update all rosters in student-used programs and manage reports in those programs. Sort and distribute daily mail. Complete additional duties as assigned by the building Principal
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to handle or feel; reach with hands and arms; talk and hear. The employee may regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Must be able to hear (40 decibel maximum) and verbally communicate.
Work Environment:
The noise level in this environment is quiet to loud, depending on the activity in the particular part of the day.
The information contained in this position description is in compliance with state and federal law (ADA, EEOC).
Terms of Employment:
Salary, work year, and other terms and conditions of employment as established by contract between Whitehall-Coplay School District, Superintendent, and the Whitehall-Coplay School District Board of Directors.
Physical Requirements which are requisite to complete the functions/duties/responsibilities listed above
Ability to stand, bend, stoop, sit, lift, reach, communicate (vision, hearing, and speech), carry, or convey sufficient weight to safely and effectively carry out functions, duties, and responsibilities. Ability to independently ambulate in and around school buildings and office areas. Ability to travel to and from assigned work locations without employer support.
This job description may be updated and/or altered at the sole discretion of the employer.
To perform this job successfully, an individual must be able to perform each primary function/ duty/responsibility at acceptable standards as set by the employer. In accordance with both state and/or federal law, reasonable accommodations will be considered upon employee request.