Real Estate Operations Marketing Coordinator

Z Real Estate is looking for a detail-driven, highly organized Operations & Marketing Coordinator to keep our business running smoothly behind the scenes. This person ensures that every listing launch, buyer experience, marketing piece, and post-closing follow-up is executed with precision. You will NOT communicate with clients; instead, you prepare the systems, materials, marketing, and operational processes that allow our agents to deliver exceptional service. This role is perfect for someone who thrives on checklists, loves supporting a fast-moving real estate team from the background, and enjoys a blend of marketing, administrative systems, and operations work. Responsibilities: • Manage daily social media posting, content scheduling, and template use through Canva. • Keep the marketing calendar and content deadlines on track. • Coordinate all pre-marketing launch activities for new listings (videos, photos, fliers, brochures, postcards, countertop binders, etc.). • Capture local photos while out in the community for future social use. • Prepare newsletters, postcard campaigns, and BHGRE magazine orders for SOI/past clients. • Support client appreciation events and seasonal campaigns. • Prepare documents and offer drafts behind the scenes for agents to send. • Handle drop-offs/pickups for keys, earnest money, or other real-estate-related items. • Coordinate marketing assets and MLS data entry; leave listings in draft prior to launch. • Schedule photographers, videographers, lockboxes, and signs. • Produce printed marketing materials (fliers, brochures, binder inserts). • Track showing activity, collect selective feedback, and update internal systems. • Process offers (file uploads, title/lender communication, MLS updates — executed on behalf of agent). • Support pre-closing tasks: walk-through scheduling, utilities reminders, gifts, and testimonial workflows. Prep pre-listing packets, buyer packets, folders, mailers, and personalized materials. • Prepare Get-To-Know-You emails, follow-up calendars, and CRM tagging. • Maintain accurate input in Realvolve, Google Drive, Skyslope, and business trackers. • Create stacks of handwritten card mailers for future touchpoints (birthdays, anniversaries, etc.). • Prepare buyer consultation folders and customized buyer packets. • Map and coordinate showings, print reports, and organize route logistics. • Upload contracts to Skyslope/Google Drive and complete internal workflows after offer acceptance. Qualifications: • Strong interpersonal skills and time management skills • Experience in the real estate industry preferred • High school diploma or equivalent required • Experience using word processing programs, spreadsheets and Multiple Listing Service • 2-3 years experience as an executive assistant or administrative assistant Compensation: $15 - $18 hourly

• Manage daily social media posting, content scheduling, and template use through Canva. • Keep the marketing calendar and content deadlines on track. • Coordinate all pre-marketing launch activities for new listings (videos, photos, fliers, brochures, postcards, countertop binders, etc.). • Capture local photos while out in the community for future social use. • Prepare newsletters, postcard campaigns, and BHGRE magazine orders for SOI/past clients. • Support client appreciation events and seasonal campaigns. • Prepare documents and offer drafts behind the scenes for agents to send. • Handle drop-offs/pickups for keys, earnest money, or other real-estate-related items. • Coordinate marketing assets and MLS data entry; leave listings in draft prior to launch. • Schedule photographers, videographers, lockboxes, and signs. • Produce printed marketing materials (fliers, brochures, binder inserts). • Track showing activity, collect selective feedback, and update internal systems. • Process offers (file uploads, title/lender communication, MLS updates — executed on behalf of agent). • Support pre-closing tasks: walk-through scheduling, utilities reminders, gifts, and testimonial workflows. Prep pre-listing packets, buyer packets, folders, mailers, and personalized materials. • Prepare Get-To-Know-You emails, follow-up calendars, and CRM tagging. • Maintain accurate input in Realvolve, Google Drive, Skyslope, and business trackers. • Create stacks of handwritten card mailers for future touchpoints (birthdays, anniversaries, etc.). • Prepare buyer consultation folders and customized buyer packets. • Map and coordinate showings, print reports, and organize route logistics. • Upload contracts to Skyslope/Google Drive and complete internal workflows after offer acceptance.