LIV Sotheby’s International Realty
Marketing & Assisting Agent Coordinator
LIV Sotheby’s International Realty, Vail, Colorado, United States, 81657
The Marketing & Assisting Agent Coordinator plays a vital role in supporting two Agents and ensuring an exceptional client experience from consultation through closing and beyond. This hybrid role combines administrative, marketing, transaction coordination, and licensed field support responsibilities to streamline operations, enhance marketing execution, and maintain a high-touch service standard throughout the listing and buyer experience.
This position requires strong organizational skills, attention to detail, excellent communication skills, marketing and social media competency, and the ability to serve clients professionally in the field. A valid real estate license is required for field-based duties.
Key Responsibilities Marketing & Social Media Support
Assist with social media planning, content creation, and engagement tracking
Maintain accuracy of bios, website profiles, and online business platforms
Support Agents with personal branding and digital presence
Capture property and lifestyle video clips for future social media use
Licensed Field Support
Attend listing and buyer appointments as a team representative.
Handle showings, broker previews, on-site logistics, and access coordination
Manage referred listings and buyers from consultation to close when assigned
Client Onboarding & Presentation Prep
Organize and package CMA and Listing Presentation collateral
Assist in presentation meetings and initial client introductions
Input new client data into CRM and ensure accurate database records
Listing Preparation & Marketing Execution
Help write ad copy, property descriptions, and brochure copy for Agents’ review
Install lockboxes and confirm signage installation
Execute property marketing initiatives per team standards
Client Service & Relationship Management
Support Agents with monthly touchpoints and client follow-up cadence
Assist with client events and strategic gifting
Prepare annual market reports and real estate reviews for past clients
Listing Management
Schedule showings and open houses; obtain and distribute showing feedback
Attend showings as assigned and ensure homes are secure post-showing
Attend inspections, follow-up inspections, and appraisal appointments
Conduct open houses and broker open events as planned
Track incoming inquiries and route leads to Agents
Manage transaction timelines and documentation through closing
Buyer Assistance
Attend buyer consultations and property tours as needed
Schedule buyer appointments and coordinate property access
Gather tour feedback and communicate buyer preferences to Agents
Prepare offers and route executed contracts to appropriate parties
Attend inspections, walkthroughs, and closings for buyer clients
Track buyer transaction timelines from contract through closing
Administrative & Operational Duties
Submit brokerage documents and track compliance requirements
Organize receipts, referral paperwork, supplies, and office resources
Help monitor Agents email inbox & calendars for urgent items and manage routine filtering
Assist with tracking expenses and reimbursement expense forms
Complete daily task list and uphold productive work cadence
Compensation
Base Salary Range: $45,000 – $60,000
Bonus/Commission: 1% – 3%
Qualifications & Requirements
Scheduled work days are Wednesday thru Sunday but, negotiable
Strong communication and client-service skills
Marketing, social media, and administrative proficiency
Strong organizational and time-management abilities
Professional presentation and client-facing confidence
Ability to work both independently and collaboratively
Seniority level
Entry level
Employment type
Full-time
Job function
Marketing and Sales
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This position requires strong organizational skills, attention to detail, excellent communication skills, marketing and social media competency, and the ability to serve clients professionally in the field. A valid real estate license is required for field-based duties.
Key Responsibilities Marketing & Social Media Support
Assist with social media planning, content creation, and engagement tracking
Maintain accuracy of bios, website profiles, and online business platforms
Support Agents with personal branding and digital presence
Capture property and lifestyle video clips for future social media use
Licensed Field Support
Attend listing and buyer appointments as a team representative.
Handle showings, broker previews, on-site logistics, and access coordination
Manage referred listings and buyers from consultation to close when assigned
Client Onboarding & Presentation Prep
Organize and package CMA and Listing Presentation collateral
Assist in presentation meetings and initial client introductions
Input new client data into CRM and ensure accurate database records
Listing Preparation & Marketing Execution
Help write ad copy, property descriptions, and brochure copy for Agents’ review
Install lockboxes and confirm signage installation
Execute property marketing initiatives per team standards
Client Service & Relationship Management
Support Agents with monthly touchpoints and client follow-up cadence
Assist with client events and strategic gifting
Prepare annual market reports and real estate reviews for past clients
Listing Management
Schedule showings and open houses; obtain and distribute showing feedback
Attend showings as assigned and ensure homes are secure post-showing
Attend inspections, follow-up inspections, and appraisal appointments
Conduct open houses and broker open events as planned
Track incoming inquiries and route leads to Agents
Manage transaction timelines and documentation through closing
Buyer Assistance
Attend buyer consultations and property tours as needed
Schedule buyer appointments and coordinate property access
Gather tour feedback and communicate buyer preferences to Agents
Prepare offers and route executed contracts to appropriate parties
Attend inspections, walkthroughs, and closings for buyer clients
Track buyer transaction timelines from contract through closing
Administrative & Operational Duties
Submit brokerage documents and track compliance requirements
Organize receipts, referral paperwork, supplies, and office resources
Help monitor Agents email inbox & calendars for urgent items and manage routine filtering
Assist with tracking expenses and reimbursement expense forms
Complete daily task list and uphold productive work cadence
Compensation
Base Salary Range: $45,000 – $60,000
Bonus/Commission: 1% – 3%
Qualifications & Requirements
Scheduled work days are Wednesday thru Sunday but, negotiable
Strong communication and client-service skills
Marketing, social media, and administrative proficiency
Strong organizational and time-management abilities
Professional presentation and client-facing confidence
Ability to work both independently and collaboratively
Seniority level
Entry level
Employment type
Full-time
Job function
Marketing and Sales
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