About the Company
MedscapeLIVE!, a Medscape Company, delivers MD and HCP audiences across all therapeutic areas. Access MDs and HCPs through MedscapeLIVE! Events.
Equal Opportunity Statement WebMD is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, ancestry, color, religion, sex, gender, age, marital status, sexual orientation, gender identity, national origin, medical condition, disability, veterans status, or any other basis protected by law.
Position Summary At MedscapeLIVE! you will manage event logistics for multi‑day medical education conferences, collaborating with cross‑functional teams to enable flawless execution of live events and client satisfaction. The ideal candidate is highly organized, detail‑oriented, able to prioritize in a deadline‑driven environment, and possesses excellent problem‑solving, critical thinking, and conflict resolution skills.
Key Responsibilities
End‑to‑End Event Management: Lead planning and logistics for 4–5 multi‑day conferences, including budgeting, floor plans, vendor contracting, F&B coordination, room blocks, staffing, event setup/flow, and securing AV and onsite materials.
Budget Oversight: Manage event budgets, track expenses, ensure cost‑effective solutions, and complete reconciliations with explanations for any variances.
Stakeholder Collaboration: Work with internal teams, vendors, and medical experts to align event content with audience needs.
Venue & Vendor Coordination: Maintain strong relationships with hotels, suppliers, and service providers.
Travel & Onsite Leadership: Travel domestically to oversee event setup, execution, and breakdown.
Post‑Event Analysis: Collect feedback, review metrics, and support ongoing improvements.
Shipping & Receiving: For 15–20 events annually, create packing lists, coordinate secure shipping, track deliveries, and manage return shipments.
Inventory Management: Maintain conference supply inventory; receive, unpack, and reorder as needed.
Process Improvement: Identify ways to enhance workflows and attendee experiences.
Training Participation: Take part in training as directed.
Qualifications
Thrives in fast‑paced, deadline‑driven environments
Strong attention to detail and organization
Able to manage multiple tasks accurately
Creative problem‑solver who adapts quickly
Delivers high‑quality work with minimal errors
Results‑driven and eager to take on new challenges
Open to feedback and continuous learning
Professional, collaborative, and tech‑comfortable
Willing to work weekends and travel as needed
Professional Requirements
3–5 years of event planning experience, preferably in healthcare
Experience managing multi‑day conferences (25–500 attendees)
Advanced Excel skills and strong Microsoft Office proficiency
Working knowledge of Google Workspace
Workfront experience a plus
Experience in hybrid‑remote environments
Strong written and verbal communication skills
Ability to manage and prioritize multiple projects independently and with teams
CMP/CSEP a plus, not required
20% domestic travel, including nights and weekends
Seniority Level Associate
Employment Type Full‑time
Industries Wellness and Fitness Services, IT Services and IT Consulting, and Technology, Information and Internet
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Equal Opportunity Statement WebMD is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, ancestry, color, religion, sex, gender, age, marital status, sexual orientation, gender identity, national origin, medical condition, disability, veterans status, or any other basis protected by law.
Position Summary At MedscapeLIVE! you will manage event logistics for multi‑day medical education conferences, collaborating with cross‑functional teams to enable flawless execution of live events and client satisfaction. The ideal candidate is highly organized, detail‑oriented, able to prioritize in a deadline‑driven environment, and possesses excellent problem‑solving, critical thinking, and conflict resolution skills.
Key Responsibilities
End‑to‑End Event Management: Lead planning and logistics for 4–5 multi‑day conferences, including budgeting, floor plans, vendor contracting, F&B coordination, room blocks, staffing, event setup/flow, and securing AV and onsite materials.
Budget Oversight: Manage event budgets, track expenses, ensure cost‑effective solutions, and complete reconciliations with explanations for any variances.
Stakeholder Collaboration: Work with internal teams, vendors, and medical experts to align event content with audience needs.
Venue & Vendor Coordination: Maintain strong relationships with hotels, suppliers, and service providers.
Travel & Onsite Leadership: Travel domestically to oversee event setup, execution, and breakdown.
Post‑Event Analysis: Collect feedback, review metrics, and support ongoing improvements.
Shipping & Receiving: For 15–20 events annually, create packing lists, coordinate secure shipping, track deliveries, and manage return shipments.
Inventory Management: Maintain conference supply inventory; receive, unpack, and reorder as needed.
Process Improvement: Identify ways to enhance workflows and attendee experiences.
Training Participation: Take part in training as directed.
Qualifications
Thrives in fast‑paced, deadline‑driven environments
Strong attention to detail and organization
Able to manage multiple tasks accurately
Creative problem‑solver who adapts quickly
Delivers high‑quality work with minimal errors
Results‑driven and eager to take on new challenges
Open to feedback and continuous learning
Professional, collaborative, and tech‑comfortable
Willing to work weekends and travel as needed
Professional Requirements
3–5 years of event planning experience, preferably in healthcare
Experience managing multi‑day conferences (25–500 attendees)
Advanced Excel skills and strong Microsoft Office proficiency
Working knowledge of Google Workspace
Workfront experience a plus
Experience in hybrid‑remote environments
Strong written and verbal communication skills
Ability to manage and prioritize multiple projects independently and with teams
CMP/CSEP a plus, not required
20% domestic travel, including nights and weekends
Seniority Level Associate
Employment Type Full‑time
Industries Wellness and Fitness Services, IT Services and IT Consulting, and Technology, Information and Internet
#J-18808-Ljbffr