Event Planner Job at Creative Circle in Washington

Our museum client in Washington, DC, is looking for an experienced Event Planner to join their team on a 12-month contract. This position is 40 hours a week and will require you to be on-site at the museum for events throughout the month.

The ideal candidate will have experience managing in-person and virtual events, including conferences, exhibitions, VIP visits, etc.

Duties of the Event Planner

• Plan and execute in-person and virtual events (e.g., ceremonies, conferences, VIP visits, exhibition openings)
• Manage logistics: venues, contracts, staffing, equipment, decor, transportation
• Coordinate with internal departments and external partners
• Ensure branding alignment and approval for all event elements
• Develop event documentation: folios, staffing plans, reports
• Conduct site visits and troubleshoot during events
• Maintain vendor relationships and event records
• Represent Special Events in interoffice meetings and working groups
• Manage space booking software
• Review and approve space requests; troubleshoot scheduling issues
• Maintain documentation and track assignments
• Facilitate governance and operations meetings
• Assist in leading biannual working group discussions
• Manage system enhancements and stakeholder follow-through

Requirements of the Event Planner

• A minimum of 5 years of event management experience
• Bachelor's degree
• CMP certification is highly preferred
• Proficiency in platforms like Zoom and Streamyard
• Experience managing significant in-person and virtual events
• Citizenship is required

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.

Benefits

Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.