Tesla Motors, Inc.
Project Coordinator, Architecture & Infrastructure Design
Tesla Motors, Inc., Fremont, California, us, 94537
What to Expect
Tesla is looking for a motivated and accomplished Design Project Coordinator to join our infrastructure team. The role requires a highly organized mindset, a passion for driving multi-disciplinary projects, and an unparalleled ability to pull people together to make things happen. Our program schedules push the limits of what is physically possible. This requires you to be extremely detail oriented, identify real hard barriers and drive the cross-functional teams to execute quickly at high quality. You will drive collaboration between Engineering disciplines, Construction, Manufacturing and Production to ensure our team's goals are aligned with company priorities. You will work to understand the opportunities and challenges of each project, organize scattered information into a concise and complete message, document and communicate to every team member.
What You'll Do
Project Start-Up/Initiation including contracts, RFPs, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers. Maintenance of logs (project IDs, scope, schedule, responsible parties), meeting coordination. Preparation of meeting agendas/notes
Design Documentation/Construction Administration Phases tasks include file sharing, contract and invoice management, design review documentation, meeting agendas, meeting minutes, issue resolution logs, design QA/QC initiation, RFI/Submittal logs, and managing deliverables and providing weekly updates. Weekley reports for important communications for tasks to EPC teams
Site visits including reviewing and documenting existing conditions or construction progress
Coordination with AHJ's including permit submissions, project reviews, processing fees. Familiar with permitting process, tracking and updating permit folders, tracking permit budget, etc.
Project Close-Out tasks include as-built documentation archiving including plan, equipment schedule, and single line consolidation
Establishing processes to ensure easy work flow and hosting/leading meetings for project/ticket intake on a weekly basis
Gather data from Design managers/CM's on weekly/bi-weekly basis to be successful for populating various Gantt charts
What You'll Bring
Minimum 2 years of experience in a supportive capacity preferably with an engineering, architecture or construction firm
Degree in Science, Technology, Engineering or Math (STEM); or other related field, or the equivalent in experience
Ability to effectively prioritize with strong time management skills and adapt to change in a fast-paced environment
Superior verbal and written communication skills, attention to detail with a strong sense of urgency
Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint) and Bluebeam (or related)
Proficiency in AutoCAD, Revit, Aconex, PlanGrid, and/or Procore preferred
Demonstrated ability to work with minimal guidance; proactive, motivated self-starter
Compensation and Benefits Benefits Along with competitive pay, as a full-time Tesla employee, you are eligible for the following benefits at day 1 of hire:
Aetna PPO and HSA plans > 2 medical plan options with $0 payroll deduction
Family-building, fertility, adoption and surrogacy benefits
Dental (including orthodontic coverage) and vision plans, both have options with a $0 paycheck contribution
Company Paid (Health Savings Account) HSA Contribution when enrolled in the High Deductible Aetna medical plan with HSA
Healthcare and Dependent Care Flexible Spending Accounts (FSA)
401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits
Company paid Basic Life, AD&D, short-term and long-term disability insurance
Employee Assistance Program
Sick and Vacation time (Flex time for salary positions), and Paid Holidays
Back-up childcare and parenting support resources
Voluntary benefits to include: critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance
Weight Loss and Tobacco Cessation Programs
Tesla Babies program
Commuter benefits
Employee discounts and perks program
Expected Compensation $18.40 - $48.00/hour + cash and stock awards + benefits
Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
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What You'll Do
Project Start-Up/Initiation including contracts, RFPs, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers. Maintenance of logs (project IDs, scope, schedule, responsible parties), meeting coordination. Preparation of meeting agendas/notes
Design Documentation/Construction Administration Phases tasks include file sharing, contract and invoice management, design review documentation, meeting agendas, meeting minutes, issue resolution logs, design QA/QC initiation, RFI/Submittal logs, and managing deliverables and providing weekly updates. Weekley reports for important communications for tasks to EPC teams
Site visits including reviewing and documenting existing conditions or construction progress
Coordination with AHJ's including permit submissions, project reviews, processing fees. Familiar with permitting process, tracking and updating permit folders, tracking permit budget, etc.
Project Close-Out tasks include as-built documentation archiving including plan, equipment schedule, and single line consolidation
Establishing processes to ensure easy work flow and hosting/leading meetings for project/ticket intake on a weekly basis
Gather data from Design managers/CM's on weekly/bi-weekly basis to be successful for populating various Gantt charts
What You'll Bring
Minimum 2 years of experience in a supportive capacity preferably with an engineering, architecture or construction firm
Degree in Science, Technology, Engineering or Math (STEM); or other related field, or the equivalent in experience
Ability to effectively prioritize with strong time management skills and adapt to change in a fast-paced environment
Superior verbal and written communication skills, attention to detail with a strong sense of urgency
Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint) and Bluebeam (or related)
Proficiency in AutoCAD, Revit, Aconex, PlanGrid, and/or Procore preferred
Demonstrated ability to work with minimal guidance; proactive, motivated self-starter
Compensation and Benefits Benefits Along with competitive pay, as a full-time Tesla employee, you are eligible for the following benefits at day 1 of hire:
Aetna PPO and HSA plans > 2 medical plan options with $0 payroll deduction
Family-building, fertility, adoption and surrogacy benefits
Dental (including orthodontic coverage) and vision plans, both have options with a $0 paycheck contribution
Company Paid (Health Savings Account) HSA Contribution when enrolled in the High Deductible Aetna medical plan with HSA
Healthcare and Dependent Care Flexible Spending Accounts (FSA)
401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits
Company paid Basic Life, AD&D, short-term and long-term disability insurance
Employee Assistance Program
Sick and Vacation time (Flex time for salary positions), and Paid Holidays
Back-up childcare and parenting support resources
Voluntary benefits to include: critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance
Weight Loss and Tobacco Cessation Programs
Tesla Babies program
Commuter benefits
Employee discounts and perks program
Expected Compensation $18.40 - $48.00/hour + cash and stock awards + benefits
Pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
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