Actalent
Design Coordinator
As a Design Coordinator, you will play a key role in supporting the Account Management team by processing submittal orders through Netsuite, managing fast track and OEM orders, and assisting with various administrative tasks. Your role will also include generating invoices, running Excel forecast reports, and providing project coordination support. Responsibilities: Process submittal orders in Netsuite by generating box folders, queuing projects, and entering billing and shipping information. Manage fast track, OEM, key, and house account orders. Assist in responding to emails and completing necessary forms, including finance, LEED, project intake, and product order forms. Generate invoices for various projects and clients. Assist with overflow Account Management responsibilities as needed. Run Excel forecast reports to support project planning and execution. Essential Skills: Proficiency in Netsuite with at least 1 year of experience. At least 1 year of project coordination experience. Bachelor's degree in any field, with a preference for design. Additional Skills & Qualifications: Experience in the design field is preferred. Strong organizational and communication skills. Ability to manage multiple tasks and projects simultaneously. Work Environment: The role is based in a newly renovated Design Experience Center, which serves as a showroom for new and upcoming product lines. The office is located in the same unit as a manufacturing facility in Gilberts, IL, where the estimating and manufacturing team operates. Employees receive 13 holidays and 10 vacation days annually. As part of a company committed to sustainability, you will work with products made of polyethylene terephthalate (PET), containing up to 60% recycled content. The work environment encourages creativity and innovation, with the backing of significant resources from AWI. The position is part of the Account Management group, which focuses on supporting and coordinating projects while maintaining strong client relationships. This opportunity is a 6-month contract, with the potential to extend or become permanent based on performance and business needs. Job Type & Location: This is a Contract position based out of Chicago, IL. Pay and Benefits: The pay range for this position is $24.04 - $28.85/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type: This is a fully onsite position in Chicago, IL. Application Deadline: This position is anticipated to close on Dec 24, 2025.
As a Design Coordinator, you will play a key role in supporting the Account Management team by processing submittal orders through Netsuite, managing fast track and OEM orders, and assisting with various administrative tasks. Your role will also include generating invoices, running Excel forecast reports, and providing project coordination support. Responsibilities: Process submittal orders in Netsuite by generating box folders, queuing projects, and entering billing and shipping information. Manage fast track, OEM, key, and house account orders. Assist in responding to emails and completing necessary forms, including finance, LEED, project intake, and product order forms. Generate invoices for various projects and clients. Assist with overflow Account Management responsibilities as needed. Run Excel forecast reports to support project planning and execution. Essential Skills: Proficiency in Netsuite with at least 1 year of experience. At least 1 year of project coordination experience. Bachelor's degree in any field, with a preference for design. Additional Skills & Qualifications: Experience in the design field is preferred. Strong organizational and communication skills. Ability to manage multiple tasks and projects simultaneously. Work Environment: The role is based in a newly renovated Design Experience Center, which serves as a showroom for new and upcoming product lines. The office is located in the same unit as a manufacturing facility in Gilberts, IL, where the estimating and manufacturing team operates. Employees receive 13 holidays and 10 vacation days annually. As part of a company committed to sustainability, you will work with products made of polyethylene terephthalate (PET), containing up to 60% recycled content. The work environment encourages creativity and innovation, with the backing of significant resources from AWI. The position is part of the Account Management group, which focuses on supporting and coordinating projects while maintaining strong client relationships. This opportunity is a 6-month contract, with the potential to extend or become permanent based on performance and business needs. Job Type & Location: This is a Contract position based out of Chicago, IL. Pay and Benefits: The pay range for this position is $24.04 - $28.85/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type: This is a fully onsite position in Chicago, IL. Application Deadline: This position is anticipated to close on Dec 24, 2025.