ABC Supply
Marketing & Administrative Coordinator (900)
ABC Supply, Beloit, Wisconsin, United States, 53511
Marketing & Administrative Coordinator (900) page is loaded## Marketing & Administrative Coordinator (900)locations:
Beloit, WItime type:
Full timeposted on:
Posted Todayjob requisition id:
61536Since 1971, L&W Supply has been a world-class interior building materials and specialty products company specializing in drywall, ceiling tiles, steel framing and other building materials used by commercial and residential contractors. L&W Supply delivers the products and capabilities offered by a national distributor paired with the service and personal touch usually found only in a locally owned business.### Position Summary:The Marketing & Administrative Coordinator provides high-quality administrative support to the Marketing team and L&W leadership. This role ensures smooth day-to-day operations—owning travel logistics, meeting coordination, and project tracking—while also contributing to marketing execution (events, campaigns, content, vendor coordination). The ideal candidate is organized, proactive, and comfortable juggling multiple priorities in a fast-paced environment.### Key Responsibilities:### Administrative & Operational Support:* Serve as the central point of contact for the corporate calendar; proactively schedule, confirm, and optimize meetings across time zones.* Manage inbox triage, follow-ups, and document/file organization; maintain team SharePoint/OneDrive folders and version control.* Prepare agendas, talking points, and meeting notes as needed; capture actions, owners, and due dates and track to closure.* Process invoices; assist with budget tracking for campaigns and events in collaboration with Finance.* Maintain contact lists, distribution groups, and vendor records; ensure data accuracy and confidentiality.### Travel Scheduling & Meeting Coordination:* Coordinate end-to-end travel itineraries (air, hotel, car) for the L&W leadership team.* Build meeting logistics (room bookings, A/V setups, catering, security badges) for onsite sessions; coordinate virtual meetings (Teams/Zoom) including links, recordings, and attendance capture.* Support leadership offsites, roadshows, and regional visits (agenda design, materials, run-of-show, timekeeping).### Marketing Support & Execution:* Assist in planning and executing events (trade shows, customer seminars, charity/brand initiatives): registration, shipping/receiving, booth materials, and onsite coordination.* Coordinate with vendors (printers, creative partners, swag suppliers) for timelines, quotes, and deliveries; ensure brand consistency.* Track campaign tasks, milestones, and KPIs; prepare weekly status summaries and slide updates for Marketing leadership.* Maintain asset libraries (logos, templates, photos) and help enforce brand guidelines.### Qualifications:### Required:* 2+ years in an administrative, coordinator, or operations role (preferably supporting Marketing, Sales, or Events).* Demonstrated excellence in calendar management, travel booking, and meeting logistics.* Strong proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint/OneDrive).* Exceptional organization, attention to detail, and written/verbal communication skills.* Ability to handle confidential information and exercise sound judgment.* Proven track record of managing multiple deadlines and stakeholders.### Preferred:* Experience supporting marketing campaigns or events (vendor management, asset coordination, shipping/receiving).* Familiarity with basic design or content tools (e.g., Canva, Adobe Express, Smartsheet) and survey/form tools (e.g., Forms).* Exposure to budget tracking and simple invoice/PO workflows.* Knowledge of the building materials or construction industry.### Core Competencies:* Operational Excellence: Plans ahead, creates structure, and anticipates needs.* Ownership & Follow-Through: Tracks tasks to completion; keeps stakeholders informed.* Communication & Collaboration: Clear, courteous, and timely; builds trust with branches and vendors.* Problem Solving: Resourceful under pressure; resolves conflicts in schedules/logistics.* Customer Focus: Supports internal customers (Marketing, branches, leadership) with a service mindset.Work Environment & Travel:Primarily office based.
Occasional travel (≈5–10%) for events or onsite support may be required.### Benefits may include:* Health, dental, and vision coverage - eligible after 60 days, low out of pocket* 401(k) with generous company match - eligible after 60 days, immediately vested* Employer paid employee assistance program* Employer paid short term and long-term disability* Employer paid life insurance* Flex spending* Paid vacation* Paid sick days* Paid holidays**Equal Opportunity Employer / Drug Free Workplace****ABC Supply values diversity and we actively encourage women, minorities, and veterans to apply.** #J-18808-Ljbffr
Beloit, WItime type:
Full timeposted on:
Posted Todayjob requisition id:
61536Since 1971, L&W Supply has been a world-class interior building materials and specialty products company specializing in drywall, ceiling tiles, steel framing and other building materials used by commercial and residential contractors. L&W Supply delivers the products and capabilities offered by a national distributor paired with the service and personal touch usually found only in a locally owned business.### Position Summary:The Marketing & Administrative Coordinator provides high-quality administrative support to the Marketing team and L&W leadership. This role ensures smooth day-to-day operations—owning travel logistics, meeting coordination, and project tracking—while also contributing to marketing execution (events, campaigns, content, vendor coordination). The ideal candidate is organized, proactive, and comfortable juggling multiple priorities in a fast-paced environment.### Key Responsibilities:### Administrative & Operational Support:* Serve as the central point of contact for the corporate calendar; proactively schedule, confirm, and optimize meetings across time zones.* Manage inbox triage, follow-ups, and document/file organization; maintain team SharePoint/OneDrive folders and version control.* Prepare agendas, talking points, and meeting notes as needed; capture actions, owners, and due dates and track to closure.* Process invoices; assist with budget tracking for campaigns and events in collaboration with Finance.* Maintain contact lists, distribution groups, and vendor records; ensure data accuracy and confidentiality.### Travel Scheduling & Meeting Coordination:* Coordinate end-to-end travel itineraries (air, hotel, car) for the L&W leadership team.* Build meeting logistics (room bookings, A/V setups, catering, security badges) for onsite sessions; coordinate virtual meetings (Teams/Zoom) including links, recordings, and attendance capture.* Support leadership offsites, roadshows, and regional visits (agenda design, materials, run-of-show, timekeeping).### Marketing Support & Execution:* Assist in planning and executing events (trade shows, customer seminars, charity/brand initiatives): registration, shipping/receiving, booth materials, and onsite coordination.* Coordinate with vendors (printers, creative partners, swag suppliers) for timelines, quotes, and deliveries; ensure brand consistency.* Track campaign tasks, milestones, and KPIs; prepare weekly status summaries and slide updates for Marketing leadership.* Maintain asset libraries (logos, templates, photos) and help enforce brand guidelines.### Qualifications:### Required:* 2+ years in an administrative, coordinator, or operations role (preferably supporting Marketing, Sales, or Events).* Demonstrated excellence in calendar management, travel booking, and meeting logistics.* Strong proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint/OneDrive).* Exceptional organization, attention to detail, and written/verbal communication skills.* Ability to handle confidential information and exercise sound judgment.* Proven track record of managing multiple deadlines and stakeholders.### Preferred:* Experience supporting marketing campaigns or events (vendor management, asset coordination, shipping/receiving).* Familiarity with basic design or content tools (e.g., Canva, Adobe Express, Smartsheet) and survey/form tools (e.g., Forms).* Exposure to budget tracking and simple invoice/PO workflows.* Knowledge of the building materials or construction industry.### Core Competencies:* Operational Excellence: Plans ahead, creates structure, and anticipates needs.* Ownership & Follow-Through: Tracks tasks to completion; keeps stakeholders informed.* Communication & Collaboration: Clear, courteous, and timely; builds trust with branches and vendors.* Problem Solving: Resourceful under pressure; resolves conflicts in schedules/logistics.* Customer Focus: Supports internal customers (Marketing, branches, leadership) with a service mindset.Work Environment & Travel:Primarily office based.
Occasional travel (≈5–10%) for events or onsite support may be required.### Benefits may include:* Health, dental, and vision coverage - eligible after 60 days, low out of pocket* 401(k) with generous company match - eligible after 60 days, immediately vested* Employer paid employee assistance program* Employer paid short term and long-term disability* Employer paid life insurance* Flex spending* Paid vacation* Paid sick days* Paid holidays**Equal Opportunity Employer / Drug Free Workplace****ABC Supply values diversity and we actively encourage women, minorities, and veterans to apply.** #J-18808-Ljbffr