Jack Morton Worldwide is hiring: Event Producer - Conferences in Los Angeles

Overview

We are seeking an Event Producer / Conference Planner to manage end‑to‑end execution of third‑party sponsored conferences for Jack Morton. The role owns contracting, event management, speaker and attendee workflows, booth and shipping logistics, 1:1 meetings, hospitality/dine‑arounds, onsite execution, and post‑event reporting. You will partner closely with Channel Marketing, Corporate Communications, Executive Offices, Finance, Legal, and external conference organizers to deliver high‑impact events across wealth and financial institutional channels.

Responsibilities

• Lead third‑party conference planning for approximately 30 conferences in 2026, from initial intake to post‑event analysis.
• Act as primary point of contact with conference organizers, securing sponsorship deliverables, managing deadlines, and overseeing all logistical details.
• Develop and manage comprehensive budgets, including forecasting, obtaining finance approvals, processing invoices, and conducting final cost reconciliation.
• Coordinate conference registration for attendees and speakers, ensuring accuracy, compliance, and a seamless participant experience.
• Plan and manage 1:1 meeting programs, scheduling, room setup, attendee communication, and on‑site logistics to maximize client engagement.
• Oversee booth coordination and logistics: design, materials, shipping, setup, and tear‑down to ensure strong on‑site brand presence.
• Partner with client stakeholders to provide timely updates on conferences, key deadlines, and program changes.
• Plan and execute hosted dinners and hospitality events, including venue sourcing, menu coordination, and guest communications.
• Source, contract, and manage hotel room blocks for complex programs, handling reservation changes and ensuring accurate attendee accommodations.
• Provide on‑site support as needed to manage conference logistics, vendor coordination, and enhance the attendee experience.
• Track and report event outcomes, capturing key metrics, survey feedback, and performance insights to inform future planning.

Qualifications

• Bachelor’s degree in marketing, communications, business, event management, or a related field.
• 5+ years of experience producing corporate conferences, trade shows, or large‑scale live events; experience within financial services is a plus.
• Proven ability to manage complex programs with multiple stakeholders, vendors, and overlapping timelines.
• Demonstrated expertise in budgeting, forecasting, and reconciliation.
• Proficiency with project and registration platforms such as Cvent, AirTable, and strong skills in Microsoft Office Suite.
• Exceptional communication and organizational skills with a passion for collaboration.
• Resourceful and solution‑oriented, thriving in fast‑moving, high‑visibility environments.
• Calm under pressure and able to pivot quickly as event needs evolve.

Who You Are

• Extraordinary – both as a professional and a human.
• Detail‑oriented – you leave nothing to chance.
• Creative problem‑solver – you adapt, troubleshoot, and deliver.
• Collaborative and inclusive – you build trust across teams and stakeholders.
• Passionate, agile, respectful, and brave – the values that drive us at Jack Morton.

Additional Information

Location: El Segundo, Los Angeles, CA (on‑site four days a week). Remote work not supported. Salary range: $80,000 – $110,000.

Equal Opportunity Statement

Jack Morton and Genuine are equal‑opportunity employers; we strongly value diversity at our companies. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law.