HI Management
Overview
TITLE: Assistant Property Manager REPORTS TO: Property Manager ESSENTIAL FUNCTION OF THE POSITION: To assist the Property Manager in managing the day to day operations of the community. Responsibilities
Greeting prospects. Qualify prospective residents. Answer the telephone in a cheerful, professional and informed manner and obtain an appointment with the prospect. Tour model, and make-ready units and then close the sale. Assist Property Manager with posting of rent, notices and other administrative duties. Prepare monthly newsletter for residents. Create flyers and other resident correspondences. Regular, effective marketing on an on-going basis includes building rapport with federal, state and local agencies, potential employers and other potential sources of prospective residents. Accompany Property Manager to market area vendors, attend Apartment Association functions and Chamber meetings. Accept applications for residency; check to see if complete; explain application fee and deposit fees. Determine move-in date and apartment desired; process necessary checks for final management approval. Complete all leases and addendums; Property Manager to review and sign; explain lease to leases. Have a thorough understanding of rental application, lease agreement and related documents; understand the areas competition, including amenities, prices, etc. Prepare weekly traffic reports; follow lease renewal and recertification process. Notify maintenance of service requests; write up service requests; follow up with resident to ensure service was satisfactory; file service requests at completion. Order all office supplies. On a rotation basis, or as needed, shared exterior maintenance duties to include but not limited to: monitor grounds and pick up trash, sweep parking, common and dumpster areas, trim/weed/plant flowers and shrubs, painting and cleaning if necessary. Advise Maintenance and Property Manager of any capital improvement needed; write up service requests for any exterior repair needed. Vacuum swimming pool and maintain chemical balances; arrange pool furniture and remove trash in pool areas. Ensure boot leg or bandit signs are in proper locations, in good condition, and banners or balloons attached. Ensure clubhouse, office and public areas are clean and smell fresh; prepare refreshments for prospective residents. Always maintain a courteous and helpful attitude to residents and prospects. Be able to fill the position of Property Manager and/or Leasing Consultant in the absence or vacation of either. Follow owner and management procedures and requests as directed. Qualifications
Position requires computer skills and word processing skills are necessary. Must be able to work at least a 40 hour work week and be available as staffing needs on weekends. Physical Requirements
Stand and walk or sit alternately depending on daily needs; estimated time on feet is 60% and sitting 40%. Frequent need (33% to 66% of the time) to perform activities such as bending, stooping, squatting, lifting (up to various weights), climbing stairs, reaching above shoulder, grasping/turning, and writing/typing. Constant need (66% to 100% of the time) to perform standing and walking activities related to inspecting and presenting property; vision, hearing, speaking requirements as described below. Vision Requirements
Constant need to complete forms, read and review reports and a wide variety of correspondence; may include viewing a computer screen. Frequent need to see small details and colors for decorating, design, paint colors, etc. Hearing Requirements
Constant need to communicate over telephone and in person with property owners, management, vendors and residents. Speaking Requirements
Constant need to communicate over telephone and in person. Driving Requirements
Frequent need to utilize personal transportation to inspect property and surrounding areas; must have valid driver’s license and automobile insurance. Working Environment
Indoors 66% to 100%; frequently outdoors 33% to 66% of the time. Occasional exposure to caustics, solvents, oils, paint fumes, flammables, pesticides, etc. (less than 10%). Reasoning Development
High — must apply logical thinking to define problems, collect data, establish facts, draw conclusions and initiate appropriate actions; effectively convey ideas to diverse groups. Seniority level
Entry level Employment type
Full-time Job function
Sales and Management Note: This description consolidates the provided content into a structured format with allowed tags and removes extraneous postings while preserving the original job information and context.
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TITLE: Assistant Property Manager REPORTS TO: Property Manager ESSENTIAL FUNCTION OF THE POSITION: To assist the Property Manager in managing the day to day operations of the community. Responsibilities
Greeting prospects. Qualify prospective residents. Answer the telephone in a cheerful, professional and informed manner and obtain an appointment with the prospect. Tour model, and make-ready units and then close the sale. Assist Property Manager with posting of rent, notices and other administrative duties. Prepare monthly newsletter for residents. Create flyers and other resident correspondences. Regular, effective marketing on an on-going basis includes building rapport with federal, state and local agencies, potential employers and other potential sources of prospective residents. Accompany Property Manager to market area vendors, attend Apartment Association functions and Chamber meetings. Accept applications for residency; check to see if complete; explain application fee and deposit fees. Determine move-in date and apartment desired; process necessary checks for final management approval. Complete all leases and addendums; Property Manager to review and sign; explain lease to leases. Have a thorough understanding of rental application, lease agreement and related documents; understand the areas competition, including amenities, prices, etc. Prepare weekly traffic reports; follow lease renewal and recertification process. Notify maintenance of service requests; write up service requests; follow up with resident to ensure service was satisfactory; file service requests at completion. Order all office supplies. On a rotation basis, or as needed, shared exterior maintenance duties to include but not limited to: monitor grounds and pick up trash, sweep parking, common and dumpster areas, trim/weed/plant flowers and shrubs, painting and cleaning if necessary. Advise Maintenance and Property Manager of any capital improvement needed; write up service requests for any exterior repair needed. Vacuum swimming pool and maintain chemical balances; arrange pool furniture and remove trash in pool areas. Ensure boot leg or bandit signs are in proper locations, in good condition, and banners or balloons attached. Ensure clubhouse, office and public areas are clean and smell fresh; prepare refreshments for prospective residents. Always maintain a courteous and helpful attitude to residents and prospects. Be able to fill the position of Property Manager and/or Leasing Consultant in the absence or vacation of either. Follow owner and management procedures and requests as directed. Qualifications
Position requires computer skills and word processing skills are necessary. Must be able to work at least a 40 hour work week and be available as staffing needs on weekends. Physical Requirements
Stand and walk or sit alternately depending on daily needs; estimated time on feet is 60% and sitting 40%. Frequent need (33% to 66% of the time) to perform activities such as bending, stooping, squatting, lifting (up to various weights), climbing stairs, reaching above shoulder, grasping/turning, and writing/typing. Constant need (66% to 100% of the time) to perform standing and walking activities related to inspecting and presenting property; vision, hearing, speaking requirements as described below. Vision Requirements
Constant need to complete forms, read and review reports and a wide variety of correspondence; may include viewing a computer screen. Frequent need to see small details and colors for decorating, design, paint colors, etc. Hearing Requirements
Constant need to communicate over telephone and in person with property owners, management, vendors and residents. Speaking Requirements
Constant need to communicate over telephone and in person. Driving Requirements
Frequent need to utilize personal transportation to inspect property and surrounding areas; must have valid driver’s license and automobile insurance. Working Environment
Indoors 66% to 100%; frequently outdoors 33% to 66% of the time. Occasional exposure to caustics, solvents, oils, paint fumes, flammables, pesticides, etc. (less than 10%). Reasoning Development
High — must apply logical thinking to define problems, collect data, establish facts, draw conclusions and initiate appropriate actions; effectively convey ideas to diverse groups. Seniority level
Entry level Employment type
Full-time Job function
Sales and Management Note: This description consolidates the provided content into a structured format with allowed tags and removes extraneous postings while preserving the original job information and context.
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