Utah Staffing
Legal Secretary (Temporary Position)
Utah Staffing, Salt Lake City, Utah, United States, 84101
Temporary Legal Secretarial Position
This is a temporary position providing legal secretarial support to division staff. It involves performing highly responsible and confidential secretarial duties and administrative functions. Minimum qualifications include two years of professional office clerical experience. Due to the nature of this position, the successful applicant must successfully pass an initial criminal background check, as well as every two years thereafter, and continuously meet the requirements of the Bureau of Criminal Information (BCI). Essential functions of the job include: Drafting service contracts for assigned attorneys' client agencies. Preparing required documents using written copy, transcription equipment, shorthand notes or other job-specific tools. Making copies for filing system and appropriately distributing originals. Preparing travel/training requests for seminars, conferences, and workshops, and assisting in setting appointments for assigned attorneys. Composng correspondence as requested by attorneys, obtaining signature, copying documents for distribution. Preparing and maintaining case files (electronic record and hard copy); analyzing information in electronic form and hard copy case file to determine action to be taken; preparing appropriate legal documents for review by attorneys and processing of case. Coordinating inquiries from other office divisions, county departments, state agencies, law enforcement agencies, and courts regarding status of attorney work products. Receiving outside and defense attorneys' motions for discovery and reviewing case file to determine which documents are to be provided and providing opposing counsel with same. Answering inquiries on case status either by telephone or written correspondence. Using county ordinances, state criminal code and wildlife regulation ordinances, transcribing accurately into legal format the charges to be filed. Keeping daily and weekly calendars of appointments, preliminary hearings, trials and pre-trials for prosecuting attorneys; monitoring cases so the proper action is taken within the time limits set forth by statute; coordinating with court clerks and checking via on-line computerized access for court-calendar updates. Receiving citations from courts and fact-sheets from attorneys and preparing case files and necessary legal documents. Coordinating with courts regarding continued cases and rescheduling of same. Maintaining accurate and current case files and performing duties required for maintenance. Assisting in the calling of witnesses for notice of hearing, trials, continuations, cancellations, etc., as required. Utilizing legal training and knowledge of office functions by answering telephone inquiries, referring them to the proper attorneys, taking messages, greeting and giving information to the general public, law enforcement officers, defense attorneys and other governmental agencies. Assisting in setting appointments for assigned attorneys. Independently reviewing each case file and ordering all necessary legal documents from the agencies according to individual cases. Assisting attorneys in maintenance of statistics of court appearances, dispositions and transactions involving cases. Assisting in the review, logging in and routing of all incoming mail, inter-office and county correspondence to assigned attorneys and/or personnel. Obtaining information from defendants as to their assets and financial status. Composing and preparing the appropriate order utilizing the statutes. Knowledge, skills and abilities include: General secretarial/clerical procedures and techniques Legal terminology Office technology systems Business English, proofreading, and editing techniques Salt Lake County rules, regulations, policies, and procedures Criminal justice system Civil, criminal, and bankruptcy court procedures County subdivision approval process Word processing systems and equipment Legal research Salt Lake County Cash Handling policies and procedures Filing systems and procedures for various courts, the District Attorney's Office, and outside agencies Skills and abilities to: Type accurately at 40 words-per-minute Work with computer software related to job-specific duties Accurately transcribe dictation from transcriber Greet and assist the public in a prompt, courteous, and professional manner Work duties are performed in a professional office environment.
This is a temporary position providing legal secretarial support to division staff. It involves performing highly responsible and confidential secretarial duties and administrative functions. Minimum qualifications include two years of professional office clerical experience. Due to the nature of this position, the successful applicant must successfully pass an initial criminal background check, as well as every two years thereafter, and continuously meet the requirements of the Bureau of Criminal Information (BCI). Essential functions of the job include: Drafting service contracts for assigned attorneys' client agencies. Preparing required documents using written copy, transcription equipment, shorthand notes or other job-specific tools. Making copies for filing system and appropriately distributing originals. Preparing travel/training requests for seminars, conferences, and workshops, and assisting in setting appointments for assigned attorneys. Composng correspondence as requested by attorneys, obtaining signature, copying documents for distribution. Preparing and maintaining case files (electronic record and hard copy); analyzing information in electronic form and hard copy case file to determine action to be taken; preparing appropriate legal documents for review by attorneys and processing of case. Coordinating inquiries from other office divisions, county departments, state agencies, law enforcement agencies, and courts regarding status of attorney work products. Receiving outside and defense attorneys' motions for discovery and reviewing case file to determine which documents are to be provided and providing opposing counsel with same. Answering inquiries on case status either by telephone or written correspondence. Using county ordinances, state criminal code and wildlife regulation ordinances, transcribing accurately into legal format the charges to be filed. Keeping daily and weekly calendars of appointments, preliminary hearings, trials and pre-trials for prosecuting attorneys; monitoring cases so the proper action is taken within the time limits set forth by statute; coordinating with court clerks and checking via on-line computerized access for court-calendar updates. Receiving citations from courts and fact-sheets from attorneys and preparing case files and necessary legal documents. Coordinating with courts regarding continued cases and rescheduling of same. Maintaining accurate and current case files and performing duties required for maintenance. Assisting in the calling of witnesses for notice of hearing, trials, continuations, cancellations, etc., as required. Utilizing legal training and knowledge of office functions by answering telephone inquiries, referring them to the proper attorneys, taking messages, greeting and giving information to the general public, law enforcement officers, defense attorneys and other governmental agencies. Assisting in setting appointments for assigned attorneys. Independently reviewing each case file and ordering all necessary legal documents from the agencies according to individual cases. Assisting attorneys in maintenance of statistics of court appearances, dispositions and transactions involving cases. Assisting in the review, logging in and routing of all incoming mail, inter-office and county correspondence to assigned attorneys and/or personnel. Obtaining information from defendants as to their assets and financial status. Composing and preparing the appropriate order utilizing the statutes. Knowledge, skills and abilities include: General secretarial/clerical procedures and techniques Legal terminology Office technology systems Business English, proofreading, and editing techniques Salt Lake County rules, regulations, policies, and procedures Criminal justice system Civil, criminal, and bankruptcy court procedures County subdivision approval process Word processing systems and equipment Legal research Salt Lake County Cash Handling policies and procedures Filing systems and procedures for various courts, the District Attorney's Office, and outside agencies Skills and abilities to: Type accurately at 40 words-per-minute Work with computer software related to job-specific duties Accurately transcribe dictation from transcriber Greet and assist the public in a prompt, courteous, and professional manner Work duties are performed in a professional office environment.