WizeHire, Inc
Posted 2 days ago
Description
Listing & Operations Coordinator (Luxury Real Estate) We’re looking for a highly organized, proactive Listing & Operations Coordinator to support our Operations Manager and growing luxury real estate team. This is an in-office role in La Jolla off of Girard Ave, for someone who thrives in a fast-paced environment, takes pride in details, and enjoys being a key part of a polished, high-performing operation.
In this role, you’ll oversee the full listing process from preparation through launch and into escrow, ensuring every detail is handled thoughtfully, accurately, and on time. You’ll work closely with the team to coordinate marketing, support client communication, and keep timelines running smoothly.
What We’re Looking For
Exceptionally organized with strong attention to detail
Comfortable managing multiple listings and priorities at once
Professional, polished, and service-oriented in client communication
Familiar with the real estate transaction process and MLS systems
Proactive, dependable, and solutions-focused
Enjoys being behind the scenes while making a meaningful impact
Why This Role Is Different This is not a task-only administrative role. You’ll be a trusted part of the operations side of the business, helping ensure every listing and client experience reflects the high standards of our brand. There is room to grow, take ownership, and become a vital part of a long‑term team.
If you’re someone who values precision, takes pride in doing things well, and enjoys supporting a driven, collaborative environment, we’d love to connect.
Responsibilities What You’ll Do
Manage the full listing workflow from intake through escrow, including MLS input, timelines, and compliance
Coordinate photography, videography, staging, copy, and marketing materials
Oversee key deadlines and ensure nothing falls through the cracks
Support open houses, broker previews, and listing launches
Communicate professionally with clients and vendors throughout the pre‑escrow phase
Assist with marketing updates, email campaigns, and listing announcements
Help coordinate social media assets and scheduling in collaboration with the team
Support client events and team initiatives as needed
Qualifications
Previous experience in real estate administration, listings coordination, or transaction support preferred
Strong understanding of the real estate listing and transaction process
Working knowledge of MLS systems and real estate documentation
Exceptional organizational skills with the ability to manage multiple listings and deadlines simultaneously
High attention to detail with a commitment to accuracy and follow‑through
Professional, confident, and service‑oriented communication skills
Comfortable working in a fast‑paced, in‑office environment
Proficient with Google Workspace and common real estate tools
Ability to take initiative, anticipate needs, and problem‑solve independently
Strong time management skills and the ability to prioritize effectively
Discretion and professionalism when handling confidential client information
Team‑oriented mindset with a positive, dependable work ethic
Compensation $20 - $28 hourly
LUXURYSOCALREALTY | COMPASS La Jolla is a top‑producing luxury real estate team based in La Jolla, widely recognized throughout the coastal San Diego market. Led by principals Rob and Joy Aumann, the team is known for deep market knowledge, strategic execution, and an elevated standard of service.
Our track record includes participation in San Diego’s record residential sale, the $47 million closing of 6026 Camino De La Costa, along with numerous high‑value coastal and waterfront transactions. We work with discerning clients who value discretion, thoughtful pricing strategy, and consistent follow‑through.
LUXURYSOCALREALTY is a group of dedicated professionals who push boundaries, maintain high standards, and deliver results in competitive markets. Internally, we operate with a collaborative, detail‑driven mindset and strong systems. We value clear communication, accountability, and team members who take pride in supporting a best‑in‑class client experience.
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Description
Listing & Operations Coordinator (Luxury Real Estate) We’re looking for a highly organized, proactive Listing & Operations Coordinator to support our Operations Manager and growing luxury real estate team. This is an in-office role in La Jolla off of Girard Ave, for someone who thrives in a fast-paced environment, takes pride in details, and enjoys being a key part of a polished, high-performing operation.
In this role, you’ll oversee the full listing process from preparation through launch and into escrow, ensuring every detail is handled thoughtfully, accurately, and on time. You’ll work closely with the team to coordinate marketing, support client communication, and keep timelines running smoothly.
What We’re Looking For
Exceptionally organized with strong attention to detail
Comfortable managing multiple listings and priorities at once
Professional, polished, and service-oriented in client communication
Familiar with the real estate transaction process and MLS systems
Proactive, dependable, and solutions-focused
Enjoys being behind the scenes while making a meaningful impact
Why This Role Is Different This is not a task-only administrative role. You’ll be a trusted part of the operations side of the business, helping ensure every listing and client experience reflects the high standards of our brand. There is room to grow, take ownership, and become a vital part of a long‑term team.
If you’re someone who values precision, takes pride in doing things well, and enjoys supporting a driven, collaborative environment, we’d love to connect.
Responsibilities What You’ll Do
Manage the full listing workflow from intake through escrow, including MLS input, timelines, and compliance
Coordinate photography, videography, staging, copy, and marketing materials
Oversee key deadlines and ensure nothing falls through the cracks
Support open houses, broker previews, and listing launches
Communicate professionally with clients and vendors throughout the pre‑escrow phase
Assist with marketing updates, email campaigns, and listing announcements
Help coordinate social media assets and scheduling in collaboration with the team
Support client events and team initiatives as needed
Qualifications
Previous experience in real estate administration, listings coordination, or transaction support preferred
Strong understanding of the real estate listing and transaction process
Working knowledge of MLS systems and real estate documentation
Exceptional organizational skills with the ability to manage multiple listings and deadlines simultaneously
High attention to detail with a commitment to accuracy and follow‑through
Professional, confident, and service‑oriented communication skills
Comfortable working in a fast‑paced, in‑office environment
Proficient with Google Workspace and common real estate tools
Ability to take initiative, anticipate needs, and problem‑solve independently
Strong time management skills and the ability to prioritize effectively
Discretion and professionalism when handling confidential client information
Team‑oriented mindset with a positive, dependable work ethic
Compensation $20 - $28 hourly
LUXURYSOCALREALTY | COMPASS La Jolla is a top‑producing luxury real estate team based in La Jolla, widely recognized throughout the coastal San Diego market. Led by principals Rob and Joy Aumann, the team is known for deep market knowledge, strategic execution, and an elevated standard of service.
Our track record includes participation in San Diego’s record residential sale, the $47 million closing of 6026 Camino De La Costa, along with numerous high‑value coastal and waterfront transactions. We work with discerning clients who value discretion, thoughtful pricing strategy, and consistent follow‑through.
LUXURYSOCALREALTY is a group of dedicated professionals who push boundaries, maintain high standards, and deliver results in competitive markets. Internally, we operate with a collaborative, detail‑driven mindset and strong systems. We value clear communication, accountability, and team members who take pride in supporting a best‑in‑class client experience.
#J-18808-Ljbffr