EDJ Associates, Inc.
Events Coordinator - Event Support
EDJ Associates, Inc., Arlington, Virginia, United States, 22201
Events Coordinator - Event Support
Department:
Meeting and Event Planning
Employment Type:
Full Time
Location:
National Science Foundation - Washington DC Area
CONTINGENT HIRE NOTICE: This position is a contingent hire. Employment is contingent upon EDJ Associates, Inc. receiving a contract/task order award from the National Science Foundation (NSF). This is a hybrid position requiring significant on‑site support at NSF Headquarters and event locations.
This position supports the NSF Office of Legislative and Public Affairs (OLPA) under the Event Support Scope of Work. The Events Coordinator provides planning, logistics, coordination, and on‑site execution support for high‑profile meetings, conferences, exhibits, and outreach events.
Key Responsibilities
Plan and coordinate logistics for in‑person, hybrid, and virtual events
Manage venues, vendors, shipping, set‑up, breakdown, and on‑site operations
Support exhibit design, booth deployment, and inventory management
Coordinate speakers, moderators, RSVPs, and event platforms
Develop run‑of‑show documents, timelines, and status reports
Ensure compliance with NSF branding and Section 508 requirements
Support travel coordination in accordance with Federal Travel Regulations
Provide on‑site support and rapid issue resolution during events
Skills, Knowledge and Expertise
4+ years coordinating events, conferences, or exhibits
Proficiency with Microsoft Office Suite and event management platforms (e.g., Eventbrite)
Experience coordinating vendors, venues, and logistics
Ability to manage multiple high‑visibility events simultaneously
Strong communication, organization, and problem‑solving skills
Ability to lift and maneuver event equipment as required
Bachelor’s degree or equivalent professional experience required. Experience supporting federal agencies or large public‑sector events preferred.
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Meeting and Event Planning
Employment Type:
Full Time
Location:
National Science Foundation - Washington DC Area
CONTINGENT HIRE NOTICE: This position is a contingent hire. Employment is contingent upon EDJ Associates, Inc. receiving a contract/task order award from the National Science Foundation (NSF). This is a hybrid position requiring significant on‑site support at NSF Headquarters and event locations.
This position supports the NSF Office of Legislative and Public Affairs (OLPA) under the Event Support Scope of Work. The Events Coordinator provides planning, logistics, coordination, and on‑site execution support for high‑profile meetings, conferences, exhibits, and outreach events.
Key Responsibilities
Plan and coordinate logistics for in‑person, hybrid, and virtual events
Manage venues, vendors, shipping, set‑up, breakdown, and on‑site operations
Support exhibit design, booth deployment, and inventory management
Coordinate speakers, moderators, RSVPs, and event platforms
Develop run‑of‑show documents, timelines, and status reports
Ensure compliance with NSF branding and Section 508 requirements
Support travel coordination in accordance with Federal Travel Regulations
Provide on‑site support and rapid issue resolution during events
Skills, Knowledge and Expertise
4+ years coordinating events, conferences, or exhibits
Proficiency with Microsoft Office Suite and event management platforms (e.g., Eventbrite)
Experience coordinating vendors, venues, and logistics
Ability to manage multiple high‑visibility events simultaneously
Strong communication, organization, and problem‑solving skills
Ability to lift and maneuver event equipment as required
Bachelor’s degree or equivalent professional experience required. Experience supporting federal agencies or large public‑sector events preferred.
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