Clark County WA
Sheriffs Accounting Specialist II - Sheriffs Office
Clark County WA, Vancouver, Washington, United States, 98662
Job Summary
There is an opening for a Sheriff's Accounting Specialist II in the Clark County Sheriff's Office. This is the journey or full working level in the Sheriff's Accounting Specialist series, requiring knowledge and/or experience in an accounting/administrative support role.
This position will be responsible for providing technical accounting support and performing related activities within the Finance Division of the Clark County Sheriff's Office. The incumbent will work closely with personnel throughout the agency, personnel in other county departments, and personnel of numerous vendors. The selected candidate will be expected to perform technical accounting activities, focus on the accounts payable area, requiring a greater understanding and broader knowledge of accounting principles and practices.
Responsibilities The incumbent is expected to exercise initiative in resolving routine to moderate problems on a regular basis. Results of the work effect the accuracy, reliability or acceptability of processes, information or services within the Sheriff's Office as well as outside the County.
On-the-job training requires three to six months within the department before the incumbent is expected to fully perform duties with limited supervision. The employee must possess/gain a thorough understanding of the relevant accounting practices and accounts payable procedures within the department and must be able to perform a broader scope of accounting functions in a timely manner without assistance. Guidelines are in the form of regulations, policies, procedures, and account/code structures that the incumbent must be able to interpret and utilize with little assistance.
This position is represented by the Sheriff's Support Guild.
This position is governed by State Civil Service laws, which require specific recruitment procedures (please refer to Selection Process for details). This recruitment will be used to create a one-year eligibility list to fill current and future positions within the Sheriff's Office. This is a non-exempt, hourly position.
Closing Date: Open until filled. First review on January 5, 2026.
Examples of Duties
Reviewing and interpreting invoices
Matching invoices with related purchasing paperwork
Working with logistics staff and other key stakeholders to ensure products and services are received
Entering invoices and related paperwork into financial systems
Reconciling credit card statements
Creating requisitions and purchase orders within the procurement system based on purchasing needs of the agency and in compliance with purchasing policy
Receiving vendor invoices and routing them to responsible parties for approval to pay, following as necessary to ensure timely payment
Processing vendor invoices within the financial system, including matching invoices to packing slips to ensure that vendor payments coincide with goods received
Initiating the set up of new vendors within the purchasing system
Working with vendors to resolve issues, questions and/or problems. Escalating them when appropriate and necessary to reach timely resolution
Processing employee reimbursements in accordance with guild rules, agency policy, and appropriate supervisor sign-off
Entering contract information into the financial system for supply and service purchases
Processing customer overpayments and refunds for the Civil, Records, Alarm, and Reception units
Processing pass-through payments for grants and other ad hoc payments to various governmental agencies
Making purchases with a department-issued P-Card and reconciling purchases on a monthly basis
Completing various reports and forms; using and maintaining general correspondence, operating calculators, adding machine, and the computerized financial system
Responding to public information requests that pertain to the position's areas of responsibility
Qualifications Education and Experience
Two (2) years of general office experience, at least one year of which must be directly related to accounting.
One (1) year (45 credit hours) of post-secondary accounting or bookkeeping occupational training or education may be substituted for one year of required experience.
Any combination of work experience and education which demonstrates the ability to perform the work of the class will be considered.
Knowledge of the principles and practices of accounting and accounts payable; general office practice and procedures.
Ability to perform data entry and workflow processes within the financial system; classify accounting transactions, maintain and reconcile accounts, maintain a filing system for financial records and information, and prepare appropriate reports and statements; make mathematical computations quickly and accurately; operate office equipment associated with the position.
Selection Process
Application Review – Incomplete applications will not pass the review; attaching a resume or referring to a resume does not substitute for a completed application.
Oral Board Interview – Interview questions will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Minimum passing score of 70% is required.
Eligibility List – Successful candidates' final scores will be ranked in order of high to low. All candidates who successfully pass the oral board interview process (70% or better) will be placed onto the Clark County Civil Service eligibility list according to rank.
Background Investigation – Involves a comprehensive investigation based on information provided by candidates' personal history statements. The investigation will include a neighborhood check, reference checks, personal interview, work history check, criminal, driving, and financial history checks.
Selection Interview – When backgrounds are completed, the top five or more candidates from the eligibility list will be contacted to participate in a selection interview conducted by the Sheriff's Office.
Post Offer Process – The post offer process includes successful completion of a polygraph and drug screening.
Preference Points
Candidates with full professional proficiency or who are completely fluent as a native speaker in one language other than English will be eligible for 5 percent to be added to their final score.
Candidates who have obtained an associate of arts or science degree or higher degree are eligible for 5 percent to be added to their final score.
Veteran’s Preference Points Washington State law RCW 41.04.010 provides for Veterans' Scoring Criteria status in the examination of applicants for employment provided certain requirements are met. Clark County awards Veterans' Scoring Criteria, in accordance with state law, to veterans honorably released from active military service who meet all statutory requirements until the first appointment. If you are claiming Veterans' Scoring Criteria, you must attach your DD Form 214 Copy 4 to your completed application packet.
Salary Grade Sheriff Support.5
Salary Range $22.87 - $29.72 per hour
Close Date Open until filled
Recruiter Leslie Harrington Smith
Email: Leslie.HarringtonSmith@clark.wa.gov
Equal Opportunity Employer Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County's Equal Employment Opportunity Plan is available at the Clark County Human Resources site.
Employee Benefits And Additional Compensation Clark County provides regular full‑time and part‑time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long‑term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human‑resources/employee‑benefits. Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human‑resources/documents.
Retirement Information All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF). Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.
For additional information, check out the Department of Retirement Systems' website here: http://www.drs.wa.gov/
If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397‑2456 or Relay (800) 833‑6388.
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This position will be responsible for providing technical accounting support and performing related activities within the Finance Division of the Clark County Sheriff's Office. The incumbent will work closely with personnel throughout the agency, personnel in other county departments, and personnel of numerous vendors. The selected candidate will be expected to perform technical accounting activities, focus on the accounts payable area, requiring a greater understanding and broader knowledge of accounting principles and practices.
Responsibilities The incumbent is expected to exercise initiative in resolving routine to moderate problems on a regular basis. Results of the work effect the accuracy, reliability or acceptability of processes, information or services within the Sheriff's Office as well as outside the County.
On-the-job training requires three to six months within the department before the incumbent is expected to fully perform duties with limited supervision. The employee must possess/gain a thorough understanding of the relevant accounting practices and accounts payable procedures within the department and must be able to perform a broader scope of accounting functions in a timely manner without assistance. Guidelines are in the form of regulations, policies, procedures, and account/code structures that the incumbent must be able to interpret and utilize with little assistance.
This position is represented by the Sheriff's Support Guild.
This position is governed by State Civil Service laws, which require specific recruitment procedures (please refer to Selection Process for details). This recruitment will be used to create a one-year eligibility list to fill current and future positions within the Sheriff's Office. This is a non-exempt, hourly position.
Closing Date: Open until filled. First review on January 5, 2026.
Examples of Duties
Reviewing and interpreting invoices
Matching invoices with related purchasing paperwork
Working with logistics staff and other key stakeholders to ensure products and services are received
Entering invoices and related paperwork into financial systems
Reconciling credit card statements
Creating requisitions and purchase orders within the procurement system based on purchasing needs of the agency and in compliance with purchasing policy
Receiving vendor invoices and routing them to responsible parties for approval to pay, following as necessary to ensure timely payment
Processing vendor invoices within the financial system, including matching invoices to packing slips to ensure that vendor payments coincide with goods received
Initiating the set up of new vendors within the purchasing system
Working with vendors to resolve issues, questions and/or problems. Escalating them when appropriate and necessary to reach timely resolution
Processing employee reimbursements in accordance with guild rules, agency policy, and appropriate supervisor sign-off
Entering contract information into the financial system for supply and service purchases
Processing customer overpayments and refunds for the Civil, Records, Alarm, and Reception units
Processing pass-through payments for grants and other ad hoc payments to various governmental agencies
Making purchases with a department-issued P-Card and reconciling purchases on a monthly basis
Completing various reports and forms; using and maintaining general correspondence, operating calculators, adding machine, and the computerized financial system
Responding to public information requests that pertain to the position's areas of responsibility
Qualifications Education and Experience
Two (2) years of general office experience, at least one year of which must be directly related to accounting.
One (1) year (45 credit hours) of post-secondary accounting or bookkeeping occupational training or education may be substituted for one year of required experience.
Any combination of work experience and education which demonstrates the ability to perform the work of the class will be considered.
Knowledge of the principles and practices of accounting and accounts payable; general office practice and procedures.
Ability to perform data entry and workflow processes within the financial system; classify accounting transactions, maintain and reconcile accounts, maintain a filing system for financial records and information, and prepare appropriate reports and statements; make mathematical computations quickly and accurately; operate office equipment associated with the position.
Selection Process
Application Review – Incomplete applications will not pass the review; attaching a resume or referring to a resume does not substitute for a completed application.
Oral Board Interview – Interview questions will be job related and may include, but not be limited to, the qualifications outlined in the job announcement. Minimum passing score of 70% is required.
Eligibility List – Successful candidates' final scores will be ranked in order of high to low. All candidates who successfully pass the oral board interview process (70% or better) will be placed onto the Clark County Civil Service eligibility list according to rank.
Background Investigation – Involves a comprehensive investigation based on information provided by candidates' personal history statements. The investigation will include a neighborhood check, reference checks, personal interview, work history check, criminal, driving, and financial history checks.
Selection Interview – When backgrounds are completed, the top five or more candidates from the eligibility list will be contacted to participate in a selection interview conducted by the Sheriff's Office.
Post Offer Process – The post offer process includes successful completion of a polygraph and drug screening.
Preference Points
Candidates with full professional proficiency or who are completely fluent as a native speaker in one language other than English will be eligible for 5 percent to be added to their final score.
Candidates who have obtained an associate of arts or science degree or higher degree are eligible for 5 percent to be added to their final score.
Veteran’s Preference Points Washington State law RCW 41.04.010 provides for Veterans' Scoring Criteria status in the examination of applicants for employment provided certain requirements are met. Clark County awards Veterans' Scoring Criteria, in accordance with state law, to veterans honorably released from active military service who meet all statutory requirements until the first appointment. If you are claiming Veterans' Scoring Criteria, you must attach your DD Form 214 Copy 4 to your completed application packet.
Salary Grade Sheriff Support.5
Salary Range $22.87 - $29.72 per hour
Close Date Open until filled
Recruiter Leslie Harrington Smith
Email: Leslie.HarringtonSmith@clark.wa.gov
Equal Opportunity Employer Clark County is an equal opportunity employer committed to providing equal opportunity in employment, access, and delivery of all county services. Clark County's Equal Employment Opportunity Plan is available at the Clark County Human Resources site.
Employee Benefits And Additional Compensation Clark County provides regular full‑time and part‑time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long‑term disability, retirement, and deferred compensation. Some types of employees in some positions and bargaining units might have different benefits and additional compensation. More specific benefit information for the different bargaining units can be found at https://clark.wa.gov/human‑resources/employee‑benefits. Also please refer to the specific bargaining unit contract for additional compensation at https://clark.wa.gov/human‑resources/documents.
Retirement Information All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF). Employee contributions begin the first day of work. Current contribution rates vary by plan but could range from 5% to 15% of gross pay, depending on the plan choice.
For additional information, check out the Department of Retirement Systems' website here: http://www.drs.wa.gov/
If you are in need of ADA/Section 504 assistance for accommodations, please contact Human Resources at (564) 397‑2456 or Relay (800) 833‑6388.
#J-18808-Ljbffr