Mesch
Job Description
The Executive Assistant/Office Manager plays a critical role in supporting firm leadership and managing front-office operations. This position is ideal for a detail-oriented, service-minded professional who thrives in a people-focused environment, can handle administrative priorities with confidence and enjoys creating a smooth, welcoming experience for both clients and staff.
Key Responsibilities Executive & Administrative Support
Manage calendars, coordinate meetings and prioritize scheduling needs for firm leadership
Oversee email management, including drafting responses, routing messages and following up as needed
Prepare and format correspondence, memos, reports and internal documents
Coordinate travel arrangements (flights, hotels, rental cars, itineraries) and related logistics
Provide general administrative support to staff as needed
Office Management & Client Experience
Maintain a warm, welcoming front-office experience for clients and visitors
Manage office supplies, vendor relationships and ordering to ensure uninterrupted operations
Receive and distribute packages, mail and deliveries; coordinate outgoing shipments
Maintain office organization, conference room scheduling and general professional appearance
Assist with onboarding support, office procedures and process documentation
Coordinate facility-related requests and troubleshoot office-related issues
Data Entry & Invoice Preparation
Perform accurate data entry into firm systems, spreadsheets and internal trackers
Prepare invoices and supporting documentation for review and processing
Assist with time entry tracking, billing-related follow-up and light accounting/admin support
Maintain confidential records and ensure accuracy in documentation
Other Duties
Support special projects and various administrative tasks as assigned
Help plan internal events, team meetings and client-related office coordination
Maintain discretion with sensitive and confidential information
Qualifications Required
3+ years of experience as an Executive Assistant, Administrative Assistant or Office Manager (professional services preferred)
Strong organizational skills with the ability to manage competing priorities
Excellent communication skills (written and verbal)
High attention to detail and accuracy, especially with data entry and invoice preparation
Proficiency in Microsoft Office (Outlook, Excel, Word); ability to learn new systems quickly
Professional demeanor, reliability and discretion
Preferred
Experience in an accounting, legal, finance or professional services environment
Familiarity with billing/invoicing and CRM or practice management systems
Experience supporting senior leaders or multiple executives
Additional Information What We Offer
Competitive compensation based on experience
Health benefits and paid time off
A supportive, collaborative team environment
A family-business culture that values respect, trust and long-term relationships
Opportunities for advancement and growth for candidates who demonstrate exceptional performance, initiative and leadership potential
Stable, long-term position with a respected firm
Work Schedule
Monday-Friday, standard business hours
On-site role in Fort Worth, TX
How to Apply Please submit your resume and a brief cover letter describing your experience supporting leadership, managing office operations, and creating a professional and welcoming environment.
Compensation range Compensation:
$60,000-$80,000 per year (based on experience)
Additional:
Benefits, PTO and growth opportunities for exceptional performance
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Key Responsibilities Executive & Administrative Support
Manage calendars, coordinate meetings and prioritize scheduling needs for firm leadership
Oversee email management, including drafting responses, routing messages and following up as needed
Prepare and format correspondence, memos, reports and internal documents
Coordinate travel arrangements (flights, hotels, rental cars, itineraries) and related logistics
Provide general administrative support to staff as needed
Office Management & Client Experience
Maintain a warm, welcoming front-office experience for clients and visitors
Manage office supplies, vendor relationships and ordering to ensure uninterrupted operations
Receive and distribute packages, mail and deliveries; coordinate outgoing shipments
Maintain office organization, conference room scheduling and general professional appearance
Assist with onboarding support, office procedures and process documentation
Coordinate facility-related requests and troubleshoot office-related issues
Data Entry & Invoice Preparation
Perform accurate data entry into firm systems, spreadsheets and internal trackers
Prepare invoices and supporting documentation for review and processing
Assist with time entry tracking, billing-related follow-up and light accounting/admin support
Maintain confidential records and ensure accuracy in documentation
Other Duties
Support special projects and various administrative tasks as assigned
Help plan internal events, team meetings and client-related office coordination
Maintain discretion with sensitive and confidential information
Qualifications Required
3+ years of experience as an Executive Assistant, Administrative Assistant or Office Manager (professional services preferred)
Strong organizational skills with the ability to manage competing priorities
Excellent communication skills (written and verbal)
High attention to detail and accuracy, especially with data entry and invoice preparation
Proficiency in Microsoft Office (Outlook, Excel, Word); ability to learn new systems quickly
Professional demeanor, reliability and discretion
Preferred
Experience in an accounting, legal, finance or professional services environment
Familiarity with billing/invoicing and CRM or practice management systems
Experience supporting senior leaders or multiple executives
Additional Information What We Offer
Competitive compensation based on experience
Health benefits and paid time off
A supportive, collaborative team environment
A family-business culture that values respect, trust and long-term relationships
Opportunities for advancement and growth for candidates who demonstrate exceptional performance, initiative and leadership potential
Stable, long-term position with a respected firm
Work Schedule
Monday-Friday, standard business hours
On-site role in Fort Worth, TX
How to Apply Please submit your resume and a brief cover letter describing your experience supporting leadership, managing office operations, and creating a professional and welcoming environment.
Compensation range Compensation:
$60,000-$80,000 per year (based on experience)
Additional:
Benefits, PTO and growth opportunities for exceptional performance
#J-18808-Ljbffr