Lifetime Door Co
Job Summary
The Invoicing/Scheduling/Lien Specialist is responsible for overseeing day‑to‑day office operations while managing accurate and timely invoicing, lien filings, scheduling, and payment processing. This role serves as a key link between technicians, operations, and accounting to ensure job details are properly documented, invoiced correctly, and closed out efficiently.
Invoicing & Job Closeout
Prepare and process accurate invoices for completed jobs.
Review technician notes to ensure all work performed is clearly understood and properly documented.
Verify that all line items are correct, complete, and aligned with job scope and pricing.
Identify missing or unclear information and follow up with management or technicians as needed.
Close out jobs in the system in a timely manner.
Prepare and file lien documents in accordance with Lifetime Door procedures and applicable deadlines.
Track lien filings and maintain organized records for compliance and reference.
Communicate with management regarding lien status, timelines, and required actions.
Payments & Financial Processing
Send invoices and statements to customers as required.
Receive, record, and deposit customer payments and checks.
Ensure payments are applied correctly and timely in the accounting system.
Communicate with internal teams regarding payment status and discrepancies.
Office Management
Manage daily office operations to ensure a smooth and organized work environment.
Order and maintain office supplies, equipment, and materials, including UPS purchasing and tracking of office‑needed items.
Manage incoming and outgoing mail, including checks, documents, and customer correspondence.
Other job duties as assigned.
Skills & Qualifications
Associate's degree in business or related field.
2+ years of experience invoicing/payment processing.
2+ years of experience in office management.
1+ years of experience construction/mechanic lien filing.
Experience with Service Fusion and QuickBooks preferred.
Job Type Full‑time
Benefits
401(k)
Health insurance
Paid time off
Vision insurance
Schedule
8 hour shift
Day shift
Monday to Friday
Supplemental Pay Types
Bonus pay
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Invoicing & Job Closeout
Prepare and process accurate invoices for completed jobs.
Review technician notes to ensure all work performed is clearly understood and properly documented.
Verify that all line items are correct, complete, and aligned with job scope and pricing.
Identify missing or unclear information and follow up with management or technicians as needed.
Close out jobs in the system in a timely manner.
Prepare and file lien documents in accordance with Lifetime Door procedures and applicable deadlines.
Track lien filings and maintain organized records for compliance and reference.
Communicate with management regarding lien status, timelines, and required actions.
Payments & Financial Processing
Send invoices and statements to customers as required.
Receive, record, and deposit customer payments and checks.
Ensure payments are applied correctly and timely in the accounting system.
Communicate with internal teams regarding payment status and discrepancies.
Office Management
Manage daily office operations to ensure a smooth and organized work environment.
Order and maintain office supplies, equipment, and materials, including UPS purchasing and tracking of office‑needed items.
Manage incoming and outgoing mail, including checks, documents, and customer correspondence.
Other job duties as assigned.
Skills & Qualifications
Associate's degree in business or related field.
2+ years of experience invoicing/payment processing.
2+ years of experience in office management.
1+ years of experience construction/mechanic lien filing.
Experience with Service Fusion and QuickBooks preferred.
Job Type Full‑time
Benefits
401(k)
Health insurance
Paid time off
Vision insurance
Schedule
8 hour shift
Day shift
Monday to Friday
Supplemental Pay Types
Bonus pay
#J-18808-Ljbffr