Aston Carter
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Expense Reporting Specialist
role at
Aston Carter .
Job Title Accounts Payable/Expense Reporting Specialist
Job Description The Expense Reporting Specialist is responsible for accurately and efficiently processing, auditing, and ensuring compliance for employee expense reports within a large healthcare organization. This role supports shared services operations and demands exceptional attention to detail, strict adherence to policy, and the ability to perform effectively in a high-volume, fast‑paced environment.
Responsibilities
Review, validate, and process employee expense reports in compliance with organizational policies and regulatory requirements.
Ensure all submissions meet internal expense guidelines, IRS regulations, and healthcare industry standards; promptly identify and resolve discrepancies.
Efficiently manage high volumes of expense reports while maintaining accuracy and meeting strict deadlines.
Provide guidance to employees and managers on expense policies, reimbursement timelines, and system navigation.
Utilize expense management platforms (e.g., Concur, SAP, Oracle) for processing and tracking; assist with troubleshooting and system improvements.
Generate and distribute expense‑related reports for management review; analyze trends and recommend process enhancements.
Collaborate with Accounts Payable, Payroll, and Finance teams to ensure seamless integration of expense data into financial systems.
Essential Skills
2–3 years of experience working in a high‑volume environment
Hands‑on experience with reimbursement platforms (e.g., Concur, Workday)
Skilled in validating receipts and ensuring compliance with reimbursement policies
Accounts Payable processing experience, handling 150+ invoices daily
High school diploma or GED required
Proficient in expense management systems and Microsoft Excel
Strong analytical and problem‑solving abilities
Excellent communication and customer service skills
Ability to prioritize tasks and manage multiple deadlines in a fast‑paced setting
Additional Skills & Qualifications
Large company or shared services experience preferred
Experience with purchase orders required; familiarity with 3‑way matching strongly preferred
Workday experience is a plus
Shared services experience, particularly within the healthcare industry, is advantageous
Work Environment This position is based in a professional corporate office environment, where you’ll have your own cubicle. The Accounts Payable team includes 50–60 members, consisting of 1 Director, 2 Managers, 5 Supervisors, and a group of AP Specialists. The dress code is business professional Monday through Thursday and business casual on Fridays. Standard working hours are 8:00 AM to 5:30 PM, with flexibility required for shifts within that timeframe.
Job Type & Location Contract to Hire position based out of Altamonte Springs, FL.
Pay and Benefits The pay range for this position is $19.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Seniority level
Entry level
Employment type
Contract
Job function
Research, Analyst, and Information Technology
Industries
Health and Human Services
The company is an equal‑opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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Expense Reporting Specialist
role at
Aston Carter .
Job Title Accounts Payable/Expense Reporting Specialist
Job Description The Expense Reporting Specialist is responsible for accurately and efficiently processing, auditing, and ensuring compliance for employee expense reports within a large healthcare organization. This role supports shared services operations and demands exceptional attention to detail, strict adherence to policy, and the ability to perform effectively in a high-volume, fast‑paced environment.
Responsibilities
Review, validate, and process employee expense reports in compliance with organizational policies and regulatory requirements.
Ensure all submissions meet internal expense guidelines, IRS regulations, and healthcare industry standards; promptly identify and resolve discrepancies.
Efficiently manage high volumes of expense reports while maintaining accuracy and meeting strict deadlines.
Provide guidance to employees and managers on expense policies, reimbursement timelines, and system navigation.
Utilize expense management platforms (e.g., Concur, SAP, Oracle) for processing and tracking; assist with troubleshooting and system improvements.
Generate and distribute expense‑related reports for management review; analyze trends and recommend process enhancements.
Collaborate with Accounts Payable, Payroll, and Finance teams to ensure seamless integration of expense data into financial systems.
Essential Skills
2–3 years of experience working in a high‑volume environment
Hands‑on experience with reimbursement platforms (e.g., Concur, Workday)
Skilled in validating receipts and ensuring compliance with reimbursement policies
Accounts Payable processing experience, handling 150+ invoices daily
High school diploma or GED required
Proficient in expense management systems and Microsoft Excel
Strong analytical and problem‑solving abilities
Excellent communication and customer service skills
Ability to prioritize tasks and manage multiple deadlines in a fast‑paced setting
Additional Skills & Qualifications
Large company or shared services experience preferred
Experience with purchase orders required; familiarity with 3‑way matching strongly preferred
Workday experience is a plus
Shared services experience, particularly within the healthcare industry, is advantageous
Work Environment This position is based in a professional corporate office environment, where you’ll have your own cubicle. The Accounts Payable team includes 50–60 members, consisting of 1 Director, 2 Managers, 5 Supervisors, and a group of AP Specialists. The dress code is business professional Monday through Thursday and business casual on Fridays. Standard working hours are 8:00 AM to 5:30 PM, with flexibility required for shifts within that timeframe.
Job Type & Location Contract to Hire position based out of Altamonte Springs, FL.
Pay and Benefits The pay range for this position is $19.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Seniority level
Entry level
Employment type
Contract
Job function
Research, Analyst, and Information Technology
Industries
Health and Human Services
The company is an equal‑opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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