Aston Carter
Accounts Payable/Expense Reporting Specialist
The Expense Reporting Specialist is responsible for accurately and efficiently processing, auditing, and ensuring compliance for employee expense reports within a large healthcare organization. This role supports shared services operations and demands exceptional attention to detail, strict adherence to policy, and the ability to perform effectively in a high-volume, fast-paced environment. Responsibilities Review, validate, and process employee expense reports in compliance with organizational policies and regulatory requirements. Ensure all submissions meet internal expense guidelines, IRS regulations, and healthcare industry standards; promptly identify and resolve discrepancies. Efficiently manage high volumes of expense reports while maintaining accuracy and meeting strict deadlines. Provide guidance to employees and managers on expense policies, reimbursement timelines, and system navigation. Utilize expense management platforms (e.g., Concur, SAP, Oracle) for processing and tracking; assist with troubleshooting and system improvements. Generate and distribute expense-related reports for management review; analyze trends and recommend process enhancements. Collaborate with Accounts Payable, Payroll, and Finance teams to ensure seamless integration of expense data into financial systems. Essential Skills 23 years of experience working in a high-volume environment Hands-on experience with reimbursement platforms (e.g., Concur, Workday) Skilled in validating receipts and ensuring compliance with reimbursement policies Accounts Payable processing experience, handling 150+ invoices daily High school diploma or GED required Proficient in expense management systems and Microsoft Excel Strong analytical and problem-solving abilities Excellent communication and customer service skills Ability to prioritize tasks and manage multiple deadlines in a fast-paced setting Additional Skills & Qualifications Large company or shared services experience preferred Experience with purchase orders required; familiarity with 3-way matching strongly preferred Workday experience is a plus Shared services experience, particularly within the healthcare industry, is advantageous Job Type & Location This is a contract to hire position based out of Altamonte Springs, FL. Pay and Benefits The pay range for this position is $19.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Altamonte Springs, FL. Application Deadline This position is anticipated to close on Jan 19, 2026.
The Expense Reporting Specialist is responsible for accurately and efficiently processing, auditing, and ensuring compliance for employee expense reports within a large healthcare organization. This role supports shared services operations and demands exceptional attention to detail, strict adherence to policy, and the ability to perform effectively in a high-volume, fast-paced environment. Responsibilities Review, validate, and process employee expense reports in compliance with organizational policies and regulatory requirements. Ensure all submissions meet internal expense guidelines, IRS regulations, and healthcare industry standards; promptly identify and resolve discrepancies. Efficiently manage high volumes of expense reports while maintaining accuracy and meeting strict deadlines. Provide guidance to employees and managers on expense policies, reimbursement timelines, and system navigation. Utilize expense management platforms (e.g., Concur, SAP, Oracle) for processing and tracking; assist with troubleshooting and system improvements. Generate and distribute expense-related reports for management review; analyze trends and recommend process enhancements. Collaborate with Accounts Payable, Payroll, and Finance teams to ensure seamless integration of expense data into financial systems. Essential Skills 23 years of experience working in a high-volume environment Hands-on experience with reimbursement platforms (e.g., Concur, Workday) Skilled in validating receipts and ensuring compliance with reimbursement policies Accounts Payable processing experience, handling 150+ invoices daily High school diploma or GED required Proficient in expense management systems and Microsoft Excel Strong analytical and problem-solving abilities Excellent communication and customer service skills Ability to prioritize tasks and manage multiple deadlines in a fast-paced setting Additional Skills & Qualifications Large company or shared services experience preferred Experience with purchase orders required; familiarity with 3-way matching strongly preferred Workday experience is a plus Shared services experience, particularly within the healthcare industry, is advantageous Job Type & Location This is a contract to hire position based out of Altamonte Springs, FL. Pay and Benefits The pay range for this position is $19.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan
Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Altamonte Springs, FL. Application Deadline This position is anticipated to close on Jan 19, 2026.