Russell Tobin
Executive Assistant - New York, NY
Job Type:
W2 Contract – 12 months
Location:
New York, NY (Onsite)
Schedule:
M - F, 40 hours per week
Pay Rate:
$29 per hour
Position Overview:
This position sits within Firm Risk Management’s Chief Operating Office (COO) and provides direct administrative support to senior Risk COO executives. The Executive Assistant will manage daily office operations, executive calendars, and team support while helping ensure smooth workflow across the department.
Key Responsibilities:
Manage executive calendars, schedule meetings and conference calls, and handle meeting requests and conflicts
Coordinate conference rooms, catering, and audio/visual or video conferencing needs
Arrange domestic and international travel logistics
Prepare and submit expense reports and manage vendor payments
Support team operations, including onboarding new hires, technology requests, supplies, mail distribution, and maintaining an organized work environment
Qualifications:
Minimum of 5 years of experience as an Executive Administrative Assistant
High level of professionalism, discretion, and business judgment
Experience supporting senior leadership and handling confidential information
Strong written and verbal communication skills
Proficient in Microsoft Word and Outlook
Solid understanding of office procedures, including scheduling and expense management
Comfortable working in a fast-paced environment with the ability to take initiative
Education:
Bachelor’s degree required
Benefits:
Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity). The company also provides 401(k)-retirement savings, life & disability insurance, employee assistance program, legal support, auto and home insurance, pet insurance, and employee discounts with preferred vendors.
Additional Information:
Referrals increase your chances of interviewing at Russell Tobin by 2x.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Other
#J-18808-Ljbffr
W2 Contract – 12 months
Location:
New York, NY (Onsite)
Schedule:
M - F, 40 hours per week
Pay Rate:
$29 per hour
Position Overview:
This position sits within Firm Risk Management’s Chief Operating Office (COO) and provides direct administrative support to senior Risk COO executives. The Executive Assistant will manage daily office operations, executive calendars, and team support while helping ensure smooth workflow across the department.
Key Responsibilities:
Manage executive calendars, schedule meetings and conference calls, and handle meeting requests and conflicts
Coordinate conference rooms, catering, and audio/visual or video conferencing needs
Arrange domestic and international travel logistics
Prepare and submit expense reports and manage vendor payments
Support team operations, including onboarding new hires, technology requests, supplies, mail distribution, and maintaining an organized work environment
Qualifications:
Minimum of 5 years of experience as an Executive Administrative Assistant
High level of professionalism, discretion, and business judgment
Experience supporting senior leadership and handling confidential information
Strong written and verbal communication skills
Proficient in Microsoft Word and Outlook
Solid understanding of office procedures, including scheduling and expense management
Comfortable working in a fast-paced environment with the ability to take initiative
Education:
Bachelor’s degree required
Benefits:
Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity). The company also provides 401(k)-retirement savings, life & disability insurance, employee assistance program, legal support, auto and home insurance, pet insurance, and employee discounts with preferred vendors.
Additional Information:
Referrals increase your chances of interviewing at Russell Tobin by 2x.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Other
#J-18808-Ljbffr