Infinite Consulting Corp
Infinite Consulting Corp.
Job Title:
Senior Proposal Coordinator
Location:
Remote (must be located in or near New York/New York City metro area). Salary:
$80,000 - $95,000
About the Company Infinite Consulting Corp. is a leading project, program, and construction management firm known for our commitment to excellence. Established in 2009, we specialize in safety management, quality management, project and construction management, cost estimating, CPM scheduling, and project controls.
Our client’s success is our success. We prioritize people, foster a vibrant and inclusive workplace culture, and empower our team members to make a difference through the work they do.
Job Overview We are looking for a highly skilled and detail-oriented Senior Proposal Coordinator to support our team in managing the proposal lifecycle, alongside providing high-level administrative support.
Role & Responsibilities
Manage the entire proposal lifecycle, from initial receipt of RFP/RFI to final submission, ensuring timely and accurate completion.
Collaborate with internal stakeholders, including sales, technical teams, finance, and legal, to gather necessary information and create cohesive, compliant proposals.
Review, edit, and organize proposal content, ensuring it adheres to the company’s style, tone, and formatting guidelines.
Ensure that all proposal components are compliant with client specifications, regulatory requirements, and internal quality standards.
Create and maintain proposal schedules, setting clear deadlines and ensuring all contributors meet milestones.
Ensure that the final proposal document is professionally presented, properly formatted, and free of errors.
Manage communication with clients during the proposal process, including clarifications and additional information requests.
Manage and update the proposal content library to ensure up-to-date, accurate, and readily available information for future use.
Support the development and maintenance of proposal/marketing materials (e.g., project profiles, resumes, firm profiles).
Attend client meetings related to proposals as necessary.
Assist with tracking and reviewing solicitations for Go/No-Go decisions.
Assist with maintaining and entering data into the CRM as it pertains to proposal-related requests.
Skills, Education, and Experience Qualifications
Bachelor's degree in Communications, English, Journalism, Marketing, Business, or a related field.
Must have experience working prime proposals within the AEC sector.
5+ years of experience in proposal coordination, or a related role in the NYC A/E/C industry. Experience working with a subconsultant firm is a plus.
Strong writing and editing skills, with an eye for detail.
Experience working with CRM systems, with the ability to manage data entry and organization.
Strong understanding of public procurement processes and proposal development best practices.
Knowledge of major local public agencies and transportation agency experience is a plus.
Excellent organizational skills and the ability to work both independently and collaboratively.
Ability to multi-task in a fast-paced environment.
Proficiency with Office 365 (particularly Word, Excel, SharePoint, and Teams).
Benefits
Medical
Dental
Vision
401k with 4% match
Short Term and Long-Term Disability
Life Insurance
Paid Time Off (PTO & Sick Time)
Company Holidays
Great company culture that genuinely cares!
Autonomy in your role
Philanthropy Opportunities The Infinite Cares mission is to donate our time, money, and energy to causes that make the world a better place. We encourage everybody to find causes they are passionate about and look for ways to make a difference. Look and see how we are giving back www.infinitecares.com.
New York City Equal Pay Disclaimer The estimated salary for this position is $75,000 - $85,000.
Equal Opportunity Disclaimer We are an equal opportunity employer and referral source. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. All your information will be kept confidential according to EEO guidelines.
Application Security Notice Please note that all official company correspondence will come from an Infinite Consulting Corp representative that can be verified with an official company email address. Be cautious of any communication requesting sensitive information outside of our secure application process. If you receive suspicious correspondence, contact our Talent department immediately at talent@infiniteconsultingcorp.com.
Ready to Join Our Team? Apply today.
#J-18808-Ljbffr
Senior Proposal Coordinator
Location:
Remote (must be located in or near New York/New York City metro area). Salary:
$80,000 - $95,000
About the Company Infinite Consulting Corp. is a leading project, program, and construction management firm known for our commitment to excellence. Established in 2009, we specialize in safety management, quality management, project and construction management, cost estimating, CPM scheduling, and project controls.
Our client’s success is our success. We prioritize people, foster a vibrant and inclusive workplace culture, and empower our team members to make a difference through the work they do.
Job Overview We are looking for a highly skilled and detail-oriented Senior Proposal Coordinator to support our team in managing the proposal lifecycle, alongside providing high-level administrative support.
Role & Responsibilities
Manage the entire proposal lifecycle, from initial receipt of RFP/RFI to final submission, ensuring timely and accurate completion.
Collaborate with internal stakeholders, including sales, technical teams, finance, and legal, to gather necessary information and create cohesive, compliant proposals.
Review, edit, and organize proposal content, ensuring it adheres to the company’s style, tone, and formatting guidelines.
Ensure that all proposal components are compliant with client specifications, regulatory requirements, and internal quality standards.
Create and maintain proposal schedules, setting clear deadlines and ensuring all contributors meet milestones.
Ensure that the final proposal document is professionally presented, properly formatted, and free of errors.
Manage communication with clients during the proposal process, including clarifications and additional information requests.
Manage and update the proposal content library to ensure up-to-date, accurate, and readily available information for future use.
Support the development and maintenance of proposal/marketing materials (e.g., project profiles, resumes, firm profiles).
Attend client meetings related to proposals as necessary.
Assist with tracking and reviewing solicitations for Go/No-Go decisions.
Assist with maintaining and entering data into the CRM as it pertains to proposal-related requests.
Skills, Education, and Experience Qualifications
Bachelor's degree in Communications, English, Journalism, Marketing, Business, or a related field.
Must have experience working prime proposals within the AEC sector.
5+ years of experience in proposal coordination, or a related role in the NYC A/E/C industry. Experience working with a subconsultant firm is a plus.
Strong writing and editing skills, with an eye for detail.
Experience working with CRM systems, with the ability to manage data entry and organization.
Strong understanding of public procurement processes and proposal development best practices.
Knowledge of major local public agencies and transportation agency experience is a plus.
Excellent organizational skills and the ability to work both independently and collaboratively.
Ability to multi-task in a fast-paced environment.
Proficiency with Office 365 (particularly Word, Excel, SharePoint, and Teams).
Benefits
Medical
Dental
Vision
401k with 4% match
Short Term and Long-Term Disability
Life Insurance
Paid Time Off (PTO & Sick Time)
Company Holidays
Great company culture that genuinely cares!
Autonomy in your role
Philanthropy Opportunities The Infinite Cares mission is to donate our time, money, and energy to causes that make the world a better place. We encourage everybody to find causes they are passionate about and look for ways to make a difference. Look and see how we are giving back www.infinitecares.com.
New York City Equal Pay Disclaimer The estimated salary for this position is $75,000 - $85,000.
Equal Opportunity Disclaimer We are an equal opportunity employer and referral source. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. All your information will be kept confidential according to EEO guidelines.
Application Security Notice Please note that all official company correspondence will come from an Infinite Consulting Corp representative that can be verified with an official company email address. Be cautious of any communication requesting sensitive information outside of our secure application process. If you receive suspicious correspondence, contact our Talent department immediately at talent@infiniteconsultingcorp.com.
Ready to Join Our Team? Apply today.
#J-18808-Ljbffr