Groupe Insearch
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Private UHNW Family (Belmont, CA)
Position Executive Personal Assistant (EPA)
Attractive Factors
Work directly with a kind, thoughtful couple who value emotional intelligence and partnership.
Opportunity to step into a trusted right-hand role and make meaningful impact on their daily lives.
A dynamic blend of responsibilities, parent care, travel, home management, and long-term stability and growth based on trust and performance.
Key Responsibilities
Parent Support & Medical Coordination
Manage all scheduling, communication, and follow-up for both parents’ medical appointments.
Coordinate with doctors, specialists, pharmacies, and insurance providers.
Handle appointment reminders, transportation arrangements, and medical paperwork with impeccable accuracy.
Maintain proactive oversight to ensure no detail is missed and all care needs are supported in a timely, thoughtful manner.
Personal & Household Management
Oversee personal calendars, errands, returns, dry cleaning, vendor scheduling, and general home needs.
Manage relationships with housekeepers, contractors, service providers, and support home organization, household projects, and seasonal or recurring tasks.
Assist with the new Tulum property, including designer coordination, project communication, scheduling, and support related to the future rental component.
Handle a wide range of personal tasks with discretion, efficiency, and warmth.
Travel Management & Light Executive Support
Coordinate domestic and international travel for both principals, ensuring seamless itineraries, logistics, and preferences.
Support Violet with work-related scheduling, onboarding materials, meeting coordination, and event or conference prep.
Partner with her on workflow and time management as trust builds.
Provide thoughtful communication, follow-through, and an ability to operate calmly and clearly in a fast-moving environment.
Ideal Candidate Profile Experience & Skillset
5+ years supporting high-net-worth individuals, founders, or executives in hybrid EA/PA roles.
Extraordinary attention to detail with a near-zero error standard.
Highly organized, resourceful, adaptable, and able to manage competing priorities with ease.
Excellent judgment and discretion, with strong written and verbal communication skills.
Warm, grounded, heart-centered, and deeply service-oriented.
Thrives in a role that requires intuition, proactivity, and relational sensitivity.
Curious, self-aware, and aligned with conscious leadership philosophies.
Comfortable integrating into a family ecosystem and building trust over time.
Other Requirements
Local to the Bay Area; ability to run errands and support in-person needs as required.
Valid driver’s license and reliable vehicle.
Ability to travel occasionally (including internationally).
Flexibility for occasional after-hours or weekend needs.
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Private UHNW Family (Belmont, CA)
Position Executive Personal Assistant (EPA)
Attractive Factors
Work directly with a kind, thoughtful couple who value emotional intelligence and partnership.
Opportunity to step into a trusted right-hand role and make meaningful impact on their daily lives.
A dynamic blend of responsibilities, parent care, travel, home management, and long-term stability and growth based on trust and performance.
Key Responsibilities
Parent Support & Medical Coordination
Manage all scheduling, communication, and follow-up for both parents’ medical appointments.
Coordinate with doctors, specialists, pharmacies, and insurance providers.
Handle appointment reminders, transportation arrangements, and medical paperwork with impeccable accuracy.
Maintain proactive oversight to ensure no detail is missed and all care needs are supported in a timely, thoughtful manner.
Personal & Household Management
Oversee personal calendars, errands, returns, dry cleaning, vendor scheduling, and general home needs.
Manage relationships with housekeepers, contractors, service providers, and support home organization, household projects, and seasonal or recurring tasks.
Assist with the new Tulum property, including designer coordination, project communication, scheduling, and support related to the future rental component.
Handle a wide range of personal tasks with discretion, efficiency, and warmth.
Travel Management & Light Executive Support
Coordinate domestic and international travel for both principals, ensuring seamless itineraries, logistics, and preferences.
Support Violet with work-related scheduling, onboarding materials, meeting coordination, and event or conference prep.
Partner with her on workflow and time management as trust builds.
Provide thoughtful communication, follow-through, and an ability to operate calmly and clearly in a fast-moving environment.
Ideal Candidate Profile Experience & Skillset
5+ years supporting high-net-worth individuals, founders, or executives in hybrid EA/PA roles.
Extraordinary attention to detail with a near-zero error standard.
Highly organized, resourceful, adaptable, and able to manage competing priorities with ease.
Excellent judgment and discretion, with strong written and verbal communication skills.
Warm, grounded, heart-centered, and deeply service-oriented.
Thrives in a role that requires intuition, proactivity, and relational sensitivity.
Curious, self-aware, and aligned with conscious leadership philosophies.
Comfortable integrating into a family ecosystem and building trust over time.
Other Requirements
Local to the Bay Area; ability to run errands and support in-person needs as required.
Valid driver’s license and reliable vehicle.
Ability to travel occasionally (including internationally).
Flexibility for occasional after-hours or weekend needs.
#J-18808-Ljbffr