AIMRIGHT
Fleet & Asset Coordinator
Location:
Tulsa, OK (On-site)
Type:
Full-time, Hourly (Non-Exempt)
Pay:
$25.00–$31.25/hr based on experience
Department:
Operations (works closely with Controller & Safety/HR)
Reports to:
COO
About the Role:
AIMRIGHT is hiring a Fleet & Asset Coordinator to keep our vehicles, trailers, tools, and facilities safe, compliant, and available. You’ll maintain Fleetio and Linxup data, schedule PMs, coordinate vendors, support DOT/IFTA/PikePass/OK tags, and publish simple dashboards. We’re seeking individuals with strong attention to detail, clear communication, and a team‑first approach to collaboration. From time to time, you’ll also help answer phones and contribute to the team to ensure the operation runs smoothly.
What You’ll Do
Fleetio:
Keep asset records current (VIN/plates/assignments), manage PM schedules & work orders, and maintain basic dashboards.
Linxup:
Run safety/utilization reports (speeding, idling, geofences); flag items for driver coaching.
Compliance & Admin:
Prepare
IFTA
mileage/fuel packets; track
DOT
items (DVIRs, med cards, driver files); manage
PikePass
devices and
OK tags ; keep insurance cards/decals current.
Inspections & Cleanliness:
Coordinate inspection/cleanliness standards; schedule shop/vendor work; track quote vs. invoice.
Assets & Inventory:
Maintain inventory across locations; support check‑in/out and lifecycle (assign/return/retire).
Facilities & Yards:
Open/track work orders (lighting, HVAC, grounds, dumpsters, security) and close corrective actions.
Reporting:
Publish weekly KPIs (PM on‑time %, open WOs, uptime, expirations).
Team Support:
Answer phones
as needed; coordinate with field teams, vendors, and office staff with a friendly and service‑oriented mindset.
Minimum Qualifications (Coordinator)
EITHER
1–3 years
in fleet/asset coordination, shop admin, facilities, or field‑services ops
(construction/drilling a plus) , and exposure to Fleetio/telematics;
OR
Trainable Path:
Strong computer & Excel skills
(lookups, filters, pivots, basic charts) and a
project management background
(coordinating tasks, schedules, vendors, documentation) with proven attention to detail and follow‑through.
Comfort with
Fleetio (or similar CMMS/EFMS)
and
telematics
(Linxup/Samsara/Geotab) or willingness to learn quickly.
Clear written/verbal communication; organized, dependable, team‑oriented.
Valid driver’s license; clean MVR. Able to lift 25–50 lbs and work in all weather for brief field tasks.
Preferred Qualifications (Senior)
3–5+ years
relevant experience in fleet/asset coordination within construction, drilling, or field services.
Can
own
PM cadence to drive
≥90% PM on‑time , manage expirations calendars (tags, PikePass, med cards), and produce
monthly
dashboards (uptime, cost/mile or cost/hour, idle %, incidents).
Experience coordinating vendor work, comparing quote vs. invoice, and recommending repair/replace timing.
Comfortable mentoring peers and tightening processes.
Schedule & Benefits
Schedule:
Monday–Friday; occasional after‑hours for incidents/weather.
Benefits:
401(k) with match; medical, dental, vision, life; PTO & paid holidays; training on Fleetio/Linxup and DOT/IFTA basics.
Growth Path:
Coordinator → Senior Coordinator → Assistant Asset Manager (salaried) → Asset Manager.
Seniority level Mid‑Senior level
Employment type Full‑time
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Tulsa, OK (On-site)
Type:
Full-time, Hourly (Non-Exempt)
Pay:
$25.00–$31.25/hr based on experience
Department:
Operations (works closely with Controller & Safety/HR)
Reports to:
COO
About the Role:
AIMRIGHT is hiring a Fleet & Asset Coordinator to keep our vehicles, trailers, tools, and facilities safe, compliant, and available. You’ll maintain Fleetio and Linxup data, schedule PMs, coordinate vendors, support DOT/IFTA/PikePass/OK tags, and publish simple dashboards. We’re seeking individuals with strong attention to detail, clear communication, and a team‑first approach to collaboration. From time to time, you’ll also help answer phones and contribute to the team to ensure the operation runs smoothly.
What You’ll Do
Fleetio:
Keep asset records current (VIN/plates/assignments), manage PM schedules & work orders, and maintain basic dashboards.
Linxup:
Run safety/utilization reports (speeding, idling, geofences); flag items for driver coaching.
Compliance & Admin:
Prepare
IFTA
mileage/fuel packets; track
DOT
items (DVIRs, med cards, driver files); manage
PikePass
devices and
OK tags ; keep insurance cards/decals current.
Inspections & Cleanliness:
Coordinate inspection/cleanliness standards; schedule shop/vendor work; track quote vs. invoice.
Assets & Inventory:
Maintain inventory across locations; support check‑in/out and lifecycle (assign/return/retire).
Facilities & Yards:
Open/track work orders (lighting, HVAC, grounds, dumpsters, security) and close corrective actions.
Reporting:
Publish weekly KPIs (PM on‑time %, open WOs, uptime, expirations).
Team Support:
Answer phones
as needed; coordinate with field teams, vendors, and office staff with a friendly and service‑oriented mindset.
Minimum Qualifications (Coordinator)
EITHER
1–3 years
in fleet/asset coordination, shop admin, facilities, or field‑services ops
(construction/drilling a plus) , and exposure to Fleetio/telematics;
OR
Trainable Path:
Strong computer & Excel skills
(lookups, filters, pivots, basic charts) and a
project management background
(coordinating tasks, schedules, vendors, documentation) with proven attention to detail and follow‑through.
Comfort with
Fleetio (or similar CMMS/EFMS)
and
telematics
(Linxup/Samsara/Geotab) or willingness to learn quickly.
Clear written/verbal communication; organized, dependable, team‑oriented.
Valid driver’s license; clean MVR. Able to lift 25–50 lbs and work in all weather for brief field tasks.
Preferred Qualifications (Senior)
3–5+ years
relevant experience in fleet/asset coordination within construction, drilling, or field services.
Can
own
PM cadence to drive
≥90% PM on‑time , manage expirations calendars (tags, PikePass, med cards), and produce
monthly
dashboards (uptime, cost/mile or cost/hour, idle %, incidents).
Experience coordinating vendor work, comparing quote vs. invoice, and recommending repair/replace timing.
Comfortable mentoring peers and tightening processes.
Schedule & Benefits
Schedule:
Monday–Friday; occasional after‑hours for incidents/weather.
Benefits:
401(k) with match; medical, dental, vision, life; PTO & paid holidays; training on Fleetio/Linxup and DOT/IFTA basics.
Growth Path:
Coordinator → Senior Coordinator → Assistant Asset Manager (salaried) → Asset Manager.
Seniority level Mid‑Senior level
Employment type Full‑time
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