Reference: JHB003120-LdS-1
The main purpose of this position is to handle the full property management function for a portfolio of commercial buildings, including rent collection, property administration, leasing, lease renewals, maintenance, and facilities. Duties & Responsibilities
Requirements:
Matric Tertiary qualification essential 2-4 years experience in the
commercial property
industry.
Duties: Rent Collection:
Ensure that all lease and associated documentation is correctly and timeously captured onto the company file server and hard copy filing system. Ensure information contained within lease documentation is correctly captured onto the MDA system. Ensure that the pre-billing and rent roll reconciliations are correctly compiled for billing purposes. Ensure that tenant statements of account reflect the correct balance owing. Administration:
General correspondence regarding the day-to-day requirements of the portfolio. Ensure adequate steps have been taken to recover utilities, assessment rates, and other operating cost expenditure. Compile comprehensive reports to stakeholders regarding administration, vacancy schedules, property portfolio lease particulars, incidental maintenance requirements, preventative maintenance requirements, budgeting, and variance information. Collect and peruse accounts for payment. Compile minutes for proper records of meetings. Compile and distribute agenda and other documentation in anticipation of meetings. Refund tenant deposits where due. Ensure correct procedures are followed in respect of the take-on and termination of managed buildings. Ensure the website is constantly updated with the latest new development and existing property vacancy details. Professionally represent the company on various body corporates as determined. Manage the local community relationship. Leasing:
Draw offer, lease, and associated documentation. Ensure documentation is correctly signed by the parties. Ensure the contents of the concluded lease agreement are correctly captured on the MDA system. Regularly distribute updated vacancy reports to brokers. Ongoing communication and liaison with brokers. Lease Renewals:
Communicate with tenants to initiate negotiations for lease renewals. Draw leases and associated documentation. Ensure documentation is correctly signed by the parties. Ensure contents of the concluded lease agreement are correctly captured onto the MDA system. Manage the tenant relationship. Maintenance and Facilities Coordination:
Negotiate all maintenance and service provider contracts and enter into adequate SLA's. Conduct periodic and structured inspections of units, buildings, and properties to establish maintenance requirements. Field telephone calls and correspondence regarding incidental maintenance requirements and ensure appropriate responses are given. Conduct tenant handover and take-back inspections and compile appropriate reports. Conduct regular monthly or ad-hoc on-site meetings with service providers. Drive the process of building and precinct improvements. Package & Remuneration
R 45000 - R 60000 - Monthly
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The main purpose of this position is to handle the full property management function for a portfolio of commercial buildings, including rent collection, property administration, leasing, lease renewals, maintenance, and facilities. Duties & Responsibilities
Requirements:
Matric Tertiary qualification essential 2-4 years experience in the
commercial property
industry.
Duties: Rent Collection:
Ensure that all lease and associated documentation is correctly and timeously captured onto the company file server and hard copy filing system. Ensure information contained within lease documentation is correctly captured onto the MDA system. Ensure that the pre-billing and rent roll reconciliations are correctly compiled for billing purposes. Ensure that tenant statements of account reflect the correct balance owing. Administration:
General correspondence regarding the day-to-day requirements of the portfolio. Ensure adequate steps have been taken to recover utilities, assessment rates, and other operating cost expenditure. Compile comprehensive reports to stakeholders regarding administration, vacancy schedules, property portfolio lease particulars, incidental maintenance requirements, preventative maintenance requirements, budgeting, and variance information. Collect and peruse accounts for payment. Compile minutes for proper records of meetings. Compile and distribute agenda and other documentation in anticipation of meetings. Refund tenant deposits where due. Ensure correct procedures are followed in respect of the take-on and termination of managed buildings. Ensure the website is constantly updated with the latest new development and existing property vacancy details. Professionally represent the company on various body corporates as determined. Manage the local community relationship. Leasing:
Draw offer, lease, and associated documentation. Ensure documentation is correctly signed by the parties. Ensure the contents of the concluded lease agreement are correctly captured on the MDA system. Regularly distribute updated vacancy reports to brokers. Ongoing communication and liaison with brokers. Lease Renewals:
Communicate with tenants to initiate negotiations for lease renewals. Draw leases and associated documentation. Ensure documentation is correctly signed by the parties. Ensure contents of the concluded lease agreement are correctly captured onto the MDA system. Manage the tenant relationship. Maintenance and Facilities Coordination:
Negotiate all maintenance and service provider contracts and enter into adequate SLA's. Conduct periodic and structured inspections of units, buildings, and properties to establish maintenance requirements. Field telephone calls and correspondence regarding incidental maintenance requirements and ensure appropriate responses are given. Conduct tenant handover and take-back inspections and compile appropriate reports. Conduct regular monthly or ad-hoc on-site meetings with service providers. Drive the process of building and precinct improvements. Package & Remuneration
R 45000 - R 60000 - Monthly
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