Director Procurement Systems and Operations
NYC Health + Hospitals, New York, NY, United States
Director Procurement Systems and Operations
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Marketing Statement NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home‑based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post‑acute care/long‑term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.
At NYC Health + Hospitals, our mission is to deliver high quality health services, without exception. Every employee takes a person‑centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.
Purpose of Position Under the direction of the Director of Procurement, this role has primary responsibility for directing the activities of the Procurement Planning and Systems Development Group, Procurement Buying Group, and Procurement Support Services Group. The position directs and coordinates the development and analysis of Procurement Program Planning, intermediate and long‑range planning, forecasting, economic budgeting factors, and analysis of procedures that interface with other departments, healthcare settings, and outside agencies.
Essential Duties and Responsibilities
Directs and coordinates the development of policies, programs and operating procedures to facilitate the Division of Procurement in providing staff services, consultation and coordination on all aspects of product value analysis, specifications, vendor selection, quality assurance testing, product development, evaluation and selection.
Directs and coordinates the development of policies, programs and operating procedures that will standardize and facilitate healthcare setting procurement practices.
Analyzes operational activities, synthesizes operational imbalances and makes recommendations to improve effectiveness of cost of departmental activities in order to achieve program objectives.
Directs and coordinates activities of the Procurement Planning and Systems Development Group in achieving the following:
Recommending, planning and programming based on short‑range and long‑range goals.
Reviewing present systems, policies and procedures to determine accuracy, adequacy and relevance.
Reviewing present systems to determine automation potential.
Developing new programs to keep pace with Procurement’s continuing growth and increasing responsibilities.
Preparing proposals for change in any of the systems, policies or procedures.
Where automation is indicated, developing formats and/or writing programs and loading them into system.
Directing follow‑up activities of new programs to ensure proper implementation.
Directs the daily operation of the Procurement Information Processing Center.
Trains and supervises Advisory Unit personnel in the use of information processing equipment.
Prepares operating procedures and training manuals on the use of the information processing equipment.
Periodically reviews system capacity to determine that it is adequate, recommending upgrade configurations.
Directs and coordinates activities of the Procurement Buying Group; reviews their work; makes policy decisions in special cases; administers buyer development programs and handles special buying assignments.
Directs and coordinates activities of the Procurement Support Services Groups:
Clerical Support Group: Typing services; collation and distribution of bid packages; contracts and purchase orders; file maintenance.
Administrative Support Group: Logging of all requisitions; assignment of bid opening dates; assignment of contract and purchase order numbers; coding of all purchase orders; processing invoices for payment; bid logging and security; conducting bid openings; maintaining flow charts of the status of bid packages and contracts; reception services; mail/messenger services; reproduction services; office supplies; catalog distribution; maintenance problems; telephone services.
Directs and coordinates the development, preparation and maintenance of specifications and standards for capital equipment and supplies. Provides specifications to the Department of Product Development and Evaluation for placement on contract and assists in evaluation.
Maintains liaison with vendors and manufacturers to stay abreast of research developments, availability of new products and new applications of established products. Establishes and maintains liaison with Product Development Managers in other public and private hospital systems and other governmental agencies to ensure mutual free interchange of information and cooperation in research and development projects.
Minimum Qualifications
Baccalaureate degree from an accredited college or university in Business Administration, Computer Science, Management, or a related discipline and six (6) years of satisfactory, full‑time paid responsible experience in information processing, program management, systems development or a related activity in a large governmental agency, hospital or health care facility, or hospital‑related business firm, three (3) years of which must have been in a managerial capacity.
Master’s degree from an accredited college or university in the disciplines listed above and five (5) years of experience as described above, one (1) year of which must have been in a managerial capacity.
A satisfactory equivalent combination of education and experience.
How To Apply If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.
#J-18808-Ljbffr
Marketing Statement NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home‑based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post‑acute care/long‑term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.
At NYC Health + Hospitals, our mission is to deliver high quality health services, without exception. Every employee takes a person‑centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.
Purpose of Position Under the direction of the Director of Procurement, this role has primary responsibility for directing the activities of the Procurement Planning and Systems Development Group, Procurement Buying Group, and Procurement Support Services Group. The position directs and coordinates the development and analysis of Procurement Program Planning, intermediate and long‑range planning, forecasting, economic budgeting factors, and analysis of procedures that interface with other departments, healthcare settings, and outside agencies.
Essential Duties and Responsibilities
Directs and coordinates the development of policies, programs and operating procedures to facilitate the Division of Procurement in providing staff services, consultation and coordination on all aspects of product value analysis, specifications, vendor selection, quality assurance testing, product development, evaluation and selection.
Directs and coordinates the development of policies, programs and operating procedures that will standardize and facilitate healthcare setting procurement practices.
Analyzes operational activities, synthesizes operational imbalances and makes recommendations to improve effectiveness of cost of departmental activities in order to achieve program objectives.
Directs and coordinates activities of the Procurement Planning and Systems Development Group in achieving the following:
Recommending, planning and programming based on short‑range and long‑range goals.
Reviewing present systems, policies and procedures to determine accuracy, adequacy and relevance.
Reviewing present systems to determine automation potential.
Developing new programs to keep pace with Procurement’s continuing growth and increasing responsibilities.
Preparing proposals for change in any of the systems, policies or procedures.
Where automation is indicated, developing formats and/or writing programs and loading them into system.
Directing follow‑up activities of new programs to ensure proper implementation.
Directs the daily operation of the Procurement Information Processing Center.
Trains and supervises Advisory Unit personnel in the use of information processing equipment.
Prepares operating procedures and training manuals on the use of the information processing equipment.
Periodically reviews system capacity to determine that it is adequate, recommending upgrade configurations.
Directs and coordinates activities of the Procurement Buying Group; reviews their work; makes policy decisions in special cases; administers buyer development programs and handles special buying assignments.
Directs and coordinates activities of the Procurement Support Services Groups:
Clerical Support Group: Typing services; collation and distribution of bid packages; contracts and purchase orders; file maintenance.
Administrative Support Group: Logging of all requisitions; assignment of bid opening dates; assignment of contract and purchase order numbers; coding of all purchase orders; processing invoices for payment; bid logging and security; conducting bid openings; maintaining flow charts of the status of bid packages and contracts; reception services; mail/messenger services; reproduction services; office supplies; catalog distribution; maintenance problems; telephone services.
Directs and coordinates the development, preparation and maintenance of specifications and standards for capital equipment and supplies. Provides specifications to the Department of Product Development and Evaluation for placement on contract and assists in evaluation.
Maintains liaison with vendors and manufacturers to stay abreast of research developments, availability of new products and new applications of established products. Establishes and maintains liaison with Product Development Managers in other public and private hospital systems and other governmental agencies to ensure mutual free interchange of information and cooperation in research and development projects.
Minimum Qualifications
Baccalaureate degree from an accredited college or university in Business Administration, Computer Science, Management, or a related discipline and six (6) years of satisfactory, full‑time paid responsible experience in information processing, program management, systems development or a related activity in a large governmental agency, hospital or health care facility, or hospital‑related business firm, three (3) years of which must have been in a managerial capacity.
Master’s degree from an accredited college or university in the disciplines listed above and five (5) years of experience as described above, one (1) year of which must have been in a managerial capacity.
A satisfactory equivalent combination of education and experience.
How To Apply If you wish to apply for this position, please apply online by clicking the "Apply for Job" button.
#J-18808-Ljbffr