California Staffing
Collections Specialist
The Collections Specialist is responsible for managing and resolving overdue accounts to maintain an organization's financial health. This role involves contacting clients to secure payments, negotiating payment plans, and ensuring timely resolution of outstanding balances while maintaining positive customer relationships. The Collections Specialist collaborates with internal teams to address billing discrepancies and provide excellent customer service, helping to maximize cash flow and reduce bad debt. Key Responsibilities: Contact Clients: Proactively reach out to clients to communicate regarding outstanding balances or past-due invoices. Maintain Records: Accurately document all customer interactions and payment activities to ensure records are up to date. Negotiate Payment Plans: Work with customers to develop feasible payment plans to resolve outstanding debts while adhering to organizational policies. Resolve Disputes: Research and resolve billing discrepancies or disputes, ensuring customer satisfaction and the timely collection of payments. Monitor Accounts: Track overdue accounts, prioritize collection efforts, and recommend actions to resolve unpaid balances. Provide Reporting: Prepare and present regular collection activity and aging reports to management to showcase progress and identify trends. Ensure Compliance: Adhere to debt collection regulations and company policies regarding customer communication and collection practices. Collaborate with Teams: Coordinate with the accounting or billing teams to clarify payment applications or disputes. Assess Credit Worthiness: Assist in analyzing customer payment trends and credit histories to minimize future payment risks. Maintain Customer Relationships: Handle payment challenges professionally, aiming to maintain positive client relationships while ensuring timely debt resolution. Requirements Preferred Qualifications: High school diploma required; associate degree or coursework in accounting, business, or related field is preferred. 1-3 years of experience in collections, accounts receivable, or customer service roles. Familiarity with debt collection processes, regulations such as the Fair Debt Collection Practices Act (FDCPA), and credit policies. Basic proficiency in accounting or ERP systems (e.g., SAP, QuickBooks, Oracle) and Microsoft Office Suite (Excel, Word). Strong communication and negotiation skills with the ability to handle sensitive customer interactions tactfully. Organizational skills and attention to detail. Ability to work well under pressure and meet deadlines while achieving collection goals.
The Collections Specialist is responsible for managing and resolving overdue accounts to maintain an organization's financial health. This role involves contacting clients to secure payments, negotiating payment plans, and ensuring timely resolution of outstanding balances while maintaining positive customer relationships. The Collections Specialist collaborates with internal teams to address billing discrepancies and provide excellent customer service, helping to maximize cash flow and reduce bad debt. Key Responsibilities: Contact Clients: Proactively reach out to clients to communicate regarding outstanding balances or past-due invoices. Maintain Records: Accurately document all customer interactions and payment activities to ensure records are up to date. Negotiate Payment Plans: Work with customers to develop feasible payment plans to resolve outstanding debts while adhering to organizational policies. Resolve Disputes: Research and resolve billing discrepancies or disputes, ensuring customer satisfaction and the timely collection of payments. Monitor Accounts: Track overdue accounts, prioritize collection efforts, and recommend actions to resolve unpaid balances. Provide Reporting: Prepare and present regular collection activity and aging reports to management to showcase progress and identify trends. Ensure Compliance: Adhere to debt collection regulations and company policies regarding customer communication and collection practices. Collaborate with Teams: Coordinate with the accounting or billing teams to clarify payment applications or disputes. Assess Credit Worthiness: Assist in analyzing customer payment trends and credit histories to minimize future payment risks. Maintain Customer Relationships: Handle payment challenges professionally, aiming to maintain positive client relationships while ensuring timely debt resolution. Requirements Preferred Qualifications: High school diploma required; associate degree or coursework in accounting, business, or related field is preferred. 1-3 years of experience in collections, accounts receivable, or customer service roles. Familiarity with debt collection processes, regulations such as the Fair Debt Collection Practices Act (FDCPA), and credit policies. Basic proficiency in accounting or ERP systems (e.g., SAP, QuickBooks, Oracle) and Microsoft Office Suite (Excel, Word). Strong communication and negotiation skills with the ability to handle sensitive customer interactions tactfully. Organizational skills and attention to detail. Ability to work well under pressure and meet deadlines while achieving collection goals.