Legal Secretary

Freeman Mathis & Gary LLP is a rapidly growing national litigation law firm and we are seeking an enthusiastic litigation secretary to join our Walnut Creek team. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organizational skills are key in our fast‑paced environment. The following set of success factors describe the characteristics of those who are successful in our Firm:

Helpful, Congenial, Personable, Positive

Unpretentious, Approachable, Respectful, Team Oriented

Accountable, Takes Ownership, Corrects Mistakes

Organized, Timely, Confidential, Responsive (within 24 hours)

Essential Duties and Responsibilities

Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting

Prepare and collect conflict of interest checks, open new files and maintain client files

Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance

Make client and client‑related appointments for attorneys as necessary

Professional demeanor with all Firm’s clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine, perceivable zest to be of service

Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings

Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision

Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or others similar software programs necessary to perform essential duties of the position

Provide assistance to others within firm when requested based on priorities of current work‑in‑hand, promoting teamwork and mutual cooperation among all staff members

Qualifications and Experience

Minimum two years litigation secretarial experience

Experience maintaining paperless files. iManage experience a plus

Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure

Must successfully pass a background and drug screen

What we offer you

Competitive compensation

Comprehensive benefits package, including medical, dental, and vision

HSA and FSA plans available for employees and dependents

Work‑life balance

Generous PTO policy

401(k) plan including a 3% Employer Safe Harbor contribution

1.5% Profit Sharing contribution

Firm‑paid life insurance and long‑term disability

Employee Assistance Program

Year‑end bonuses and referral fee programs

Regular firm‑wide socials and events

Positive firm culture

EEO Statement FreemanMathis&Gary,LLP(FMG)iscommittedtoprovidingequalemploymentopportunitiestoallapplicantsandemployeesbymaintainingaworkplacefreeofdiscriminationbasedonrace,color,religion,sex,nationalorigin,age,disability,geneticinformation,oranyotherprotectedstatusasprovidedbylaw.FMGcomplieswithallapplicablefederal,state,andlocallaws.Thispositionissubjecttoourdrugâfreeworkplacepolicy,whichincludestheabilitytopassapreâemploymentdrugscreen.EmployeesmaybesubjecttoreasonableâsuspiciondrugtestinginaccordancewithFirmpoliciesoutlinedintheEmployeeHandbook.

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