AIR Control Concepts
Job Title:
Accounting Specialist
Location:
San Antonio or Austin, TX
Operating Company:
Mechanical Reps Inc
FLSA:
Exempt
Overview Mechanical Reps Inc - A member of the AIR Control Concepts family. Established in 1974, Mechanical Reps, Inc. is the distinguished HVAC product representative in Central and South Texas, renowned for unparalleled service and expertise. At our core is a steadfast dedication to our customers, fostered by trusted partnerships with elite manufacturers. Our values of faith, family, service, and ownership anchor us as we fulfill our mission by serving the commercial HVAC and Plumbing markets.
Position Summary The Accounting Specialist manages, records, invoices and reconciles financial information. This role involves ensuring accuracy in accounts, resolving discrepancies, and assisting the overall accounting team in striving for comprehensive financial integrity and accountability.
Essential Duties and Responsibilities
Manage daily transactions, including Accounts Payable/Receivable
Track and resolve outstanding payment issues and update weekly aging reports in a timely manner
Carry out billing, collection and reporting activities according to specific deadlines
Facilitate payment of invoices due by sending bill reminders and contacting clients
Reconcile vendor invoices to internal purchase orders
Generate and send out invoices to clients promptly
Monitor the daily correspondence in the accounting department
Process credit memos and adjustments as needed
Respond to client billing inquiries in a timely and professional manner
Review accounts for discrepancies and resolve billing issues
Monitor client accounts for delayed payments and other irregularities
Manage month-end and year-end closing
Work with cross-functional teams to streamline billing processes
Experience and Requirements
A minimum of a high school diploma or equivalent. A bachelor’s degree in finance, accounting, or a related field is preferred
Proven experience as an Accounting Specialist or similar role
Strong understanding of billing and financial concepts
Good mathematical and data entry skills
Strong problem‑solving skills and attention to detail
Working knowledge of MS Office, especially Excel
Well‑organized with the ability to prioritize tasks
Excellent communication and interpersonal skills
Ability to work independently and as part of a team
Ability to manage multiple tasks and prioritize work to meet deadlines
Physical Requirements This job primarily involves sitting for long periods and using office equipment such as computers and phones.
Working Hours The Accounting Specialist is a full‑time position with typical working hours from 7:30 am to 5:30 pm, Monday through Thursday, and 8:00 am to 12:00 noon on Fridays. Occasionally overtime or weekend work may be required to meet deadlines.
Benefits
Health & Wellness – medical, dental, vision, and life insurance coverage to support your well‑being
Financial Security – 401(k) retirement plan with company match and short/long‑term disability coverage
Work‑Life Balance – paid time off, paid holidays, and an employee assistance program
Professional Development – ongoing training opportunities and support for continuing education
Air Control Concepts & Mechanical Reps Inc are Equal Opportunity Employers.
#J-18808-Ljbffr
Accounting Specialist
Location:
San Antonio or Austin, TX
Operating Company:
Mechanical Reps Inc
FLSA:
Exempt
Overview Mechanical Reps Inc - A member of the AIR Control Concepts family. Established in 1974, Mechanical Reps, Inc. is the distinguished HVAC product representative in Central and South Texas, renowned for unparalleled service and expertise. At our core is a steadfast dedication to our customers, fostered by trusted partnerships with elite manufacturers. Our values of faith, family, service, and ownership anchor us as we fulfill our mission by serving the commercial HVAC and Plumbing markets.
Position Summary The Accounting Specialist manages, records, invoices and reconciles financial information. This role involves ensuring accuracy in accounts, resolving discrepancies, and assisting the overall accounting team in striving for comprehensive financial integrity and accountability.
Essential Duties and Responsibilities
Manage daily transactions, including Accounts Payable/Receivable
Track and resolve outstanding payment issues and update weekly aging reports in a timely manner
Carry out billing, collection and reporting activities according to specific deadlines
Facilitate payment of invoices due by sending bill reminders and contacting clients
Reconcile vendor invoices to internal purchase orders
Generate and send out invoices to clients promptly
Monitor the daily correspondence in the accounting department
Process credit memos and adjustments as needed
Respond to client billing inquiries in a timely and professional manner
Review accounts for discrepancies and resolve billing issues
Monitor client accounts for delayed payments and other irregularities
Manage month-end and year-end closing
Work with cross-functional teams to streamline billing processes
Experience and Requirements
A minimum of a high school diploma or equivalent. A bachelor’s degree in finance, accounting, or a related field is preferred
Proven experience as an Accounting Specialist or similar role
Strong understanding of billing and financial concepts
Good mathematical and data entry skills
Strong problem‑solving skills and attention to detail
Working knowledge of MS Office, especially Excel
Well‑organized with the ability to prioritize tasks
Excellent communication and interpersonal skills
Ability to work independently and as part of a team
Ability to manage multiple tasks and prioritize work to meet deadlines
Physical Requirements This job primarily involves sitting for long periods and using office equipment such as computers and phones.
Working Hours The Accounting Specialist is a full‑time position with typical working hours from 7:30 am to 5:30 pm, Monday through Thursday, and 8:00 am to 12:00 noon on Fridays. Occasionally overtime or weekend work may be required to meet deadlines.
Benefits
Health & Wellness – medical, dental, vision, and life insurance coverage to support your well‑being
Financial Security – 401(k) retirement plan with company match and short/long‑term disability coverage
Work‑Life Balance – paid time off, paid holidays, and an employee assistance program
Professional Development – ongoing training opportunities and support for continuing education
Air Control Concepts & Mechanical Reps Inc are Equal Opportunity Employers.
#J-18808-Ljbffr