Inside Higher Ed
Purchasing Assistant - Lab Animal Services
Inside Higher Ed, Augusta, Georgia, United States, 30910
Purchasing Assistant - Lab Animal Services
Join to apply for the Purchasing Assistant - Lab Animal Services role at Augusta University.
About Us Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers. It is the state's only public academic health center and a leading research institution.
Job Summary This position is responsible for the procurement of live research animals from commercial vendors on behalf of Principal Investigators. Key duties include coordinating with vendors, reviewing and processing orders, printing cage cards, receiving shipments, and managing lab animal transactions through the Cayuse software system.
Responsibilities
Execute all responsibilities associated with the procurement of live research animals, including the receipt, review, and processing of Principal Investigator (PI) animal purchase requests and the placement of orders with approved vendors.
Serve as the primary point of contact for investigators regarding animal availability, order modifications, cancellations, and the management of standing orders.
Administer the animal ordering module within the Cayuse system, encompassing order entry, confirmation, receipt documentation, delivery reporting, invoice reconciliation, and the generation and organization of cage cards.
Oversee the receipt of incoming animal shipments and coordinate the preparation of identification documentation for Facility Supervisors; ensure all records are accurately maintained and archived.
Perform monthly reconciliation of procurement card (P‑card) transactions in the Works financial system, ensuring compliance with institutional and regulatory guidelines.
Provide support to the front office by ensuring consistent coverage during regular business hours, including answering telephone inquiries and assisting on‑site visitors in a professional and courteous manner.
Manage external Banner billing process for animal imports, exports, and external accounts. This process includes invoice preparation, Banner entries, monitoring and follow‑up as needed for collection on past‑due accounts.
Perform all other job‑related duties as assigned.
Required Qualifications
High school Diploma or GED with 4 years of office support experience OR Associate with 2 years of office support experience.
Preferred Qualifications
Ability to carry projects to completion through effective time management.
Excellent interpersonal, verbal, and written communication skills.
Ability to work well with internal and external customers.
Strong prioritization, organizational, and multitasking skills.
Proficiency in Microsoft Office and other computer software/databases.
Experience in managing lab animals.
Associate’s degree in Business Administration, Finance, or related field.
Knowledge, Skills, & Abilities Knowledge
Proficiency in Microsoft Office and other computer software/databases.
Skills
Excellent interpersonal, written, and verbal communication skills.
Detail‑oriented with strong organizational, prioritization, and multi‑tasking skills.
Abilities
Maintain confidentiality.
Self‑motivated with ability to work independently with minimal supervision.
Shift / Salary / Benefits
Shift: Days; Monday – Friday.
Salary: $18.85 – $23.56 hourly (Pay Band B6, to be commensurate with qualifications).
Recruitment Period: Until Filled.
Benefits: Health, dental, and life insurance; Teachers Retirement System or Optional Retirement Plan; earned vacation, sick leave, and 13 paid holidays; tuition assistance after 6 months.
Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. Where applicable, a credit check and motor vehicle report may be required. Faculty hires must provide proof of completed academic degree(s) and, if applicable, an educational/credential evaluation.
Credit Check This position will require the acquisition of a P‑Card and/or handling of cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Other Information This position is also responsible for promoting a customer‑friendly environment and providing superior service to patients, students, faculty, and employees. Augusta University is a tobacco‑free environment; the use of any tobacco products on any part of the campus is strictly prohibited.
Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Visit our careers page: https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=292690&PostingSeq=1.
Locate Job Opening ID: 292690 and select “External Applicants” (or “Internal Applicants” if you are a current university employee).
Complete the online application and submit.
If you need assistance, contact 706‑721‑9365.
#J-18808-Ljbffr
About Us Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers. It is the state's only public academic health center and a leading research institution.
Job Summary This position is responsible for the procurement of live research animals from commercial vendors on behalf of Principal Investigators. Key duties include coordinating with vendors, reviewing and processing orders, printing cage cards, receiving shipments, and managing lab animal transactions through the Cayuse software system.
Responsibilities
Execute all responsibilities associated with the procurement of live research animals, including the receipt, review, and processing of Principal Investigator (PI) animal purchase requests and the placement of orders with approved vendors.
Serve as the primary point of contact for investigators regarding animal availability, order modifications, cancellations, and the management of standing orders.
Administer the animal ordering module within the Cayuse system, encompassing order entry, confirmation, receipt documentation, delivery reporting, invoice reconciliation, and the generation and organization of cage cards.
Oversee the receipt of incoming animal shipments and coordinate the preparation of identification documentation for Facility Supervisors; ensure all records are accurately maintained and archived.
Perform monthly reconciliation of procurement card (P‑card) transactions in the Works financial system, ensuring compliance with institutional and regulatory guidelines.
Provide support to the front office by ensuring consistent coverage during regular business hours, including answering telephone inquiries and assisting on‑site visitors in a professional and courteous manner.
Manage external Banner billing process for animal imports, exports, and external accounts. This process includes invoice preparation, Banner entries, monitoring and follow‑up as needed for collection on past‑due accounts.
Perform all other job‑related duties as assigned.
Required Qualifications
High school Diploma or GED with 4 years of office support experience OR Associate with 2 years of office support experience.
Preferred Qualifications
Ability to carry projects to completion through effective time management.
Excellent interpersonal, verbal, and written communication skills.
Ability to work well with internal and external customers.
Strong prioritization, organizational, and multitasking skills.
Proficiency in Microsoft Office and other computer software/databases.
Experience in managing lab animals.
Associate’s degree in Business Administration, Finance, or related field.
Knowledge, Skills, & Abilities Knowledge
Proficiency in Microsoft Office and other computer software/databases.
Skills
Excellent interpersonal, written, and verbal communication skills.
Detail‑oriented with strong organizational, prioritization, and multi‑tasking skills.
Abilities
Maintain confidentiality.
Self‑motivated with ability to work independently with minimal supervision.
Shift / Salary / Benefits
Shift: Days; Monday – Friday.
Salary: $18.85 – $23.56 hourly (Pay Band B6, to be commensurate with qualifications).
Recruitment Period: Until Filled.
Benefits: Health, dental, and life insurance; Teachers Retirement System or Optional Retirement Plan; earned vacation, sick leave, and 13 paid holidays; tuition assistance after 6 months.
Conditions of Employment All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. Where applicable, a credit check and motor vehicle report may be required. Faculty hires must provide proof of completed academic degree(s) and, if applicable, an educational/credential evaluation.
Credit Check This position will require the acquisition of a P‑Card and/or handling of cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Other Information This position is also responsible for promoting a customer‑friendly environment and providing superior service to patients, students, faculty, and employees. Augusta University is a tobacco‑free environment; the use of any tobacco products on any part of the campus is strictly prohibited.
Equal Employment Opportunity Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Visit our careers page: https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=292690&PostingSeq=1.
Locate Job Opening ID: 292690 and select “External Applicants” (or “Internal Applicants” if you are a current university employee).
Complete the online application and submit.
If you need assistance, contact 706‑721‑9365.
#J-18808-Ljbffr